Northamptonshire Services for Academies 2014/15

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Northamptonshire
Services for
Academies 2014/15
By the public sector, for the public sector
Page 2
Welcome to LGSS
I am delighted to introduce our LGSS services for schools
and academies for 2014/15 and also to get an opportunity
to introduce myself as the new Managing Director for LGSS.
I joined LGSS from Fujitsu where I was responsible for both
its local government and schools business, including
delivering curriculum and broadband services to thousands of schools across the UK
during the past decade. Therefore I have significant personal experience of the
demands required of LGSS in supporting schools, and in-depth experience of growing
and developing services for schools. So, I look forward to helping steer LGSS into and
through its next stage of development.
LGSS remains committed to schools and the public sector generally, and our vision is
‘to be the most highly regarded public sector shared service and business
transformation partner of choice for the public sector’ with a focus on growth within
our region, and working with like minded customers who choose to share our business
ethos of 'by the public sector, for the public sector'.
LGSS will ensure schools and academies continue to receive high quality services and
expertise that we pride ourselves on being able to deliver.
LGSS has come along way since its inception in October 2010 and it will continue to
build on the many successes achieved over the past three years or so. LGSS will
continue to innovate and ensure its services are as effective and efficient as possible
without compromising the quality of service.
Given the local, regional focus, and its public services ethos, LGSS is uniquely placed
to provide schools and academies with the most cost effective and highly respected
range of professional, advisory and support services from a single, trusted partnership
arrangement.
Therefore I hope that you will choose to stay with us, as we support you through the
challenging times ahead for public services.
John Kane
Managing Director of LGSS
Page 3
Our services at a glance
We offer a wide range of business support services, both transactional and professional,
to support you and your academy.
These services are available on an annual basis, or where indicated a pay-as-you-use
basis. This gives you the flexibility to purchase the services you need in a way that
works for you.
For more detail on each service please refer to the Packages and Prices section of this
brochure, or click on the service heading to jump straight to the relevant page.
A-Z of services:
Audit
Our LGSS Audit team will provide a highly specialised and professional service to
academies including start up audits to provide assurance on new governance
arrangements and a review of key financial systems. There are also a wide range of
specialist audit services and additional services including risk management, governance,
health checks and training.
Continuous Professional Development
LGSS Organisational & Workforce Development provides training, consultancy and
networking opportunities across Northamptonshire, working in partnership with schools
and academies to support their teaching and non-teaching staff and governors. Our
extensive range of high quality continuous professional development, open programme
training courses, Governor training, on-line learning, qualifications and bespoke
provision, are delivered by professionally qualified and highly experienced staff on a pay-asyou-use basis so you can select and purchase the support relevant to your needs. A
range of Apprenticeship programmes is available to support workforce development.
Finance
LGSS Schools Finance has a well established reputation for providing professional finance
services to schools in Northamptonshire. All services are delivered by fully qualified staff
who have an in depth experience of working in an education finance environment.
Services can be purchased individually or as an annual package with a choice of a
standard or enhanced service. The range of services includes a number of half day visits
by one of our highly experienced schools advisors, the provision of training courses and
seminars, and support on the SIMS Finance and Personnel Modules.
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Health, Safety and Wellbeing
The LGSS Health, Safety and Wellbeing team is made up of professional health and
safety advisors with many years experience of advising on health and safety matters
affecting public sector organisations. The principles of "sensible risk management" are at
the heart of everything we do. Our comprehensive range of business focused policies,
guidance and tool kits have been specifically designed to enable academies to identify
and to manage the key risks affecting their business. Our online incident reporting
system allows schools and academies to report work related incidents in real-time from
any internet enabled device for these then to be reviewed by our qualified health and
safety professionals. In addition to our day to day services we offer a full range of audit
and assurance support, ranging from site inspections, to topic specific audits, through to
full organisational audits.
HR Advisory and Policy
Our qualified HR professionals provide support on all HR matters. You will have access to
all school HR policies that have been consulted on with recognised Trade Unions, through
our three packages, bronze, silver and gold package; each package provides a different
level of service at a price you can afford. Services include a dedicated helpline,
assistance from our highly skilled HR specialists and support with casework
management. In addition to our core packages, individual services may be purchased
separately such as mediation, coaching staffing structure reviews.
Insurance and Risk
The LGSS Insurance team provides advice, guidance and assistance in secure the right
level of insurance cover, based on the individual circumstances. They will also assist with
the claims management process and risk management.
Legal
LGSS Law is well regarded and our team of highly experienced and innovative legal
professionals and support staff provide cost effective legal advice and support to a range of
public and not-for-profit sector clients. Our legal services are accessible 5 days a week,
throughout the year, by direct telephone call to one of up to 100 legal staff who provide
legal services to two county councils and a number of other public sector bodies. Our not for
profit status means our hourly fee levels are generally much lower than those charged by
the private sector, and because we act for schools, academies and other public bodies
across two counties our lawyers have a considerable amount of knowledge and expertise in
these specialist areas.
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Payroll
Our qualified payroll professionals deliver a seamless, customer focused service to schools
and academies; this is supported by our dedicated helpdesk as part of our commitment to
ensuring that queries are dealt with quickly and efficiently. An end to end payroll service is
provided with monthly payroll runs, including the monthly administration of travel and
expenses claims, sickness and maternity. All third party payments, such as tax and pensions,
are fully administrated, paid and reconciled on the schools or academies behalf.
Procurement
Our procurement specialists provide simple end-to-end procurement solutions to support
partners and customers to become more effective in delivering improved value from their
external spend. We provide professional, independent advice to help schools and academies
obtain optimal value for money from every pound they spend on goods, works and services,
and we provide a first point of contact on any procurement, supplier or contract issue.
Property
LGSS Property Services are a team of professionally qualified staff offering a full suite of
technical and project support services to assist with effective value for money property
management. Either by taking out a service agreement or by using our ad hoc services adhoc, our teams will ensure that your Regulatory & Legislative, Property and Project
requirements are met and offer you peace of mind. Providing access to a wide range of
property services contracts that have been entered into through a robust public sector
procurement process to ensure the sustainability and future proofing of your asset.
Recruitment and Employee Lifecycle
Our HR transactional team provide full recruitment support, including administration of preemployment checks, employment of staff, setting up new starters, issuing contracts and
maintenance of HR records. To support this, we have a dedicated helpdesk to ensure that
queries are dealt with quickly and efficiently.
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Trade Union Facility time arrangements
Northamptonshire County Council’s facilities agreement incorporates the operation of
funded time to Trade Union Representatives in maintained schools. The arrangement covers
all staff within the county’s schools and all recognised trade unions. Contributing towards
trade union facility time enables Academies to ensure the provision of adequate
representation for trade union consultation and individual employee representation at a
local level. Where an Academy does not have a Trade Union Representative based at their
school by contributing towards the arrangements will provide access to representatives
based at other schools.
Access to the HR Policy Handbook at a discounted rate is also available.
Page 7
Working with us
LGSS has a well established reputation of providing services to schools and academies.
Established in October 2010 as a joint venture co-owned by Cambridgeshire and
Northamptonshire County Councils, LGSS provides services to hundreds of schools and
academies in our region.
We appreciate the challenges you may be facing in these current times of change and
are focused on keeping our schools and academies ahead of the game.
Our teams have many years of experience working with local schools and academies, so
we truly understand the academy environment and the education sector, and have the
relevant knowledge and skills to be a valued service partner.
We continually review and update our services to ensure they are flexible, relevant and
competitively priced, and will be happy to discuss your requirements with you.
To contact us please call 0300 126 1111 or email [email protected]
“We received outstanding service in advice
given, guidance and support in a most
professional and timely manner.”
Geddington Primary School
“Ten out of ten for a professional and friendly
service.”
Kingsthorpe Grove Primary School
Page 8
Our packages and prices
An indication of our service packages and prices are detailed below, however please
contact us to build a service agreement to suit your needs.
If you are interested in signing up to all of the LGSS annual packages you will be eligible
for an overall 10% discount.
Audit
Prices for all Audit work will be based on a day rate/ days estimated quotation
basis with a quote on request with our days being in the range from £265-£295
per day depending on the grade of staff required.
Package
What this includes
Price
Start up
Audit
To provide assurance on new governance
arrangements and policies, review of new key financial
systems (finance and payroll) including assurance on
data transfer and continuity of provision.
Quote on
application
Handbook
Compliant
Risk
Based
Audit
Service
Full risk based internal audit coverage in accordance
with professional standards which meets the internal
audit requirements of the Academies Financial
Management Handbook. The period of audit coverage
will be designed to suit academies needs, typically this
could be over annual to triennial period. The internal
audit plans produced will be presented to the Audit
Committee for endorsement.
Quote on
application
Specialist
Audit
Services
The delivery of specialist internal audit review
including IT Audit, value for money project assurance,
and fraud and irregularity investigations. These
reviews will be completed by our Audit Specialists.
Quote on
application
Audit
Committee
Support
Support and advice to the audit committee.
Quote on
application
Additional
Services
To cover risk management, governance, health-checks
and training.
Quote on
application
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Continuous professional development
Prices for courses start from as little as £50 per person for a course, with courses held locally so
minimising travel & subsistence costs for delegates
Package
What this includes
Price
Price per
Course(Pay as
you
used)
There are a variety of courses qualifications and apprenticeship
programmes for Governors, Teachers and Schools Support Staff
available in the following areas: Schools Continuous Professional
Development, Schools Finance, Leadership and Management, IT
and Administration.
Per
course
Our sample range of courses include:

New Governor Induction Part 1 / 2 / 3 (each part 2 hrs)
£75

Intro to being Chair Part 1 / 2 / 3 (each part 2 hrs)
£75

SEN Governor (2 hours duration)
£75

Effective Clerks Training (2 hours duration)
£75

Academies and Clerking (2 hours duration)
£75

Safer Recruitment Part 1 / 2 / 3 (3x2 hours duration)
£75

Newly Appointed Designated Person Training for Child
Protection (1 day)
£150

Inclusion Network Meeting (2 hours duration)
£50

End of Key Stage One Assessment Arrangements for all Year
2 Teachers (3 hours duration)
£75
For the full range of provision and to book places please go to the
following link:
http://www.lgss.co.uk/Services/traininganddevelopment/Pages/trai
ning-for-schools-and-academies-to-support-staff-andgovernors.aspx
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Finance
Package
What this includes
Price
Annual
Package
The value for money package includes:
£2,300
A full Responsible Officer Support Service
3 Consultancy and Advice visits
SIMS Finance and personnel Modules Support
Additional
services
The following services may be purchased separately:
Responsible Officer Support Service
Consultancy and Advice Visits
Support for the SIMS Finance and Personnel Modules
Private Fund Administration
Page 11
£1,400
£160
£750
£170
Health, Safety and Wellbeing
Package
What this includes
Price
Annual
Package
A knowledgeable and comprehensive Competent
Person service, with a dedicated Lead Advisor.
Primary - £750
+£0.75 per pupil
Provision of model health and safety policies and
procedures, management checklists and supporting
guidance updated in line with new legislation, case
law and good practice.
Secondary £1000 +£1.00
per pupil
Telephone/email support to assist with day to day
enquiries, including a self service portal.
Access to the LGSS Online Reporting System to
enable you to report all work related incidents.
All through
school or
academy - quote
on application
Management of RIDDOR(Reporting of Injuries,
Diseases and Dangerous Occurrences Regulations)
reportable incidents/dangerous occurrences
including support for investigation and reporting to
the HSE on your behalf (where relevant).
Advice on person-specific risk assessments in order
to fulfil legal responsibilities (e.g. Health and Safety,
Fire Safety and Equality Act), including where
necessary face to face visits.
Up to 3 face to face contract meetings each year.
An audit of academy health and safety management
systems each academic year to include an
improvement action plan and a report on health and
safety performance for the Governing Body.
Alternatively, this day can be used for other
activities (e.g. training) at the purchaser's
discretion.
One day consultancy per academic year. This time
can be used to provide and health, safety or
wellbeing services or consultancy that the academy
may wish to access, for example any of those set
out in the additional services below). This offer can
be taken at any time across the academic year
either as a whole day or in part and includes twilight
hours where necessary.
Regular updates on health and safety case law,
incidents and items of interest to Academies.
Some services may be taken as time in lieu of
audits or consultancy or paid for as additional hours
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10% discount on
modules D, E, F
& G when
purchased with
Core Offer
(Please see
below for the
module details)
Additional
Services
Providing support for liaison with enforcement
agencies
Assisting with the preparation of risk assessments
Undertaking workstation assessments
£50 per hour up
to a maximum of
£350 per full day
(includes travel
time)
Property management audit
Site specific inspections
Incident investigations
Initial and on-going support for personal injury
claims
A range of training courses provided by our H&S
advisory team
Guidance or audit on higher risk curriculum
activities such as PE, DT and Science is available as
an additional service to non Cambridgeshire
academies
Wellbeing
Programme
Module A
This is a bespoke service tailored to individual needs
and budgets.
This programme supports academies in meeting
their legal obligation to carry out a risk assessment
under the Management of Health and Safety at
Work Regulations. This is an addition to the core
guidance and support that we provide as part of our
main provision.
By using a range of resources based on good
practice, including the Health and Safety Executive's
Management Standards we can help you to develop
and identify the factors (such as relationships and
communication) that support staff wellbeing and
effectiveness.
We can support the development of an action plan
that focuses on the implementation measures that
will support a workforce who are 'Healthy, Happy
and Productive.' In addition, for a small cost to the
Academy we can support a Wellbeing day offering
your staff a range of personal health indicators
reviews through the use of a variety of non-invasive
methods. Each assessment area provides immediate
feedback to the on health and wellbeing alongside
any associated risk factors for certain lifestyle
related conditions for example heart and lung
health, body mass index, nutritional review, lifestyle
analysis, body fat levels, stress levels and strength.
Page 13
Bespoke support
quote on
application
CLEAPSS
Subscription
Module B
The CLEAPSS (Consortium of Local Education Authorities
for the Provision of Science Services) subscription
provides schools and other educational settings with
access to resources and other services to enable
them to deliver the Art, Design and Technology and
Science curriculum safely.
CLEAPSS helpline (accessible by telephone, email,
fax or letter) for advice and guidance.
Model policies, advice notes, lesson plans, model
risk assessments and further resources available
online. The site has been tailored to meet the needs
of both Primary and Secondary academies.
Primary - £0.13
per pupil
Secondary £0.17 per pupil
All through
schools - pro
rata
Head count as
per 01.01.2014
Resource for Technicians (The 'Recipe Book');
Student Safety Sheets (resources for key stage 4
and sixth form pupils).
CLEAPSS bulletin for Secondary Sector/Primary
Science and Technology Newsletter (as applicable) 3 editions a year.
Access to low-cost training for Teachers, Technicians
and others in delivery of the Science, Art and
Design and Technology curriculum.
Radiation
Protection
Advisor
Service
Any academy using radioactive substances to teach
parts of the National Curriculum in Science and/or
A-Level Physics is required by law to employ a
competent Radiation Protection Advisor.
Module C1
Academies subscribing to the CLEAPSS RPA service
are required to also have access to a Local Authority
Radiation Protection Officer available through LGSS
Health and Safety team.
Secondary - £36
All through
school - £36
CLEAPSS
membership is
required
The LGSS Radiation Protection Officer (RPO)
provides a link between your academy and the
CLEAPSS Radiation Protection Advisor (RPA) service.
We can support you in meeting your obligations as a
'radiation employer' by undertaking audits,
monitoring and advising you on your management
of radiation sources
Radiation
Protection
Officer
Module C2
Page 14
The LGSS Radiation Protection Officer (RPO) will
liaise with your school Radiation Protection
Supervisor to undertake an annual audit of your
radiation sources, including a site visit to ensure
appropriate local arrangements are in place. We will
feedback to your governing body to confirm
compliance or identify required actions
Secondary £200
All through £200
Asbestos
Management:
Plans,
Policies and
Procedures
Module D
Employers have a responsibility to manage the risks
posed by any asbestos containing materials that
might in their buildings. We can enable academies
to comply with general duties under the Health and
Safety at Work Act 1974 and associated regulations
including the Control of Asbestos Regulations 2012.
Quote on
application –
dependent on
size and
complexity of
property
Provision of an Academy asbestos Management Plan
and Policy.
Maintenance of academy asbestos information and
records.
Access to telephone and email advisory services.
Attendance at Asbestos Emergencies (up to 3 hours
per annum including travel time - thereafter the
standard £50 per hourly rate will apply).
Management of refurbishment/demolition surveys,
including attending site meetings (to a maximum of
3 hours per annum including travel time - thereafter
the standard hourly rate will apply).
Project management of asbestos removal works,
including attendance at site meetings (to a
maximum of 3 hours per annum - thereafter the
standard hourly rate will apply).
Site visits and additional consultancy work on any
other asbestos related matter, including the
provision of asbestos management training (up to
10 people maximum), may be arranged on request
and charged at the additional hourly rate.
Fire Safety
Management
Module E
Academies have a statutory duty to manage the
risks from fire and the effects of fire. We can ensure
that you are operating in compliance with
Regulatory Reform (Fire Safety) Order 2005 and
associated Good Practice Guides.
Fire safety advice and guidance by telephone and
email.
Model fire safety policy and guidance notes.
Provision of a site fire log book.
Incident investigations (up to a maximum of 2 hours
- thereafter the standard hourly rate will apply).
Fire Risk Assessments and/or review of existing
assessments - An obligation-free price on
application can be provided for this service (price
will be dependant on size and complexity of
property).
Page 15
Quote on
application depending on
size and
complexity of
property
Radon
Management
Module F
Employers and owners/occupiers have duties under
the Ionising Radiation Regulations 1999 to manage
the risks posed to employees and others by any
radon gas which may be present in buildings.
Provision of an Academy Radon Management Policy
and Plan.
Quote on
application depending on
size and
complexity of
property
Management of an appropriate radon testing regime
including provision and analysis of monitors and sire
visit (up to 3 hours per annum including travel time
- thereafter the standard hourly rate will apply).
Maintenance of academy radon information and
records.
Access to telephone and email advisory services.
Project management of radon mitigation works,
including attendance at site meetings (to a
maximum of 3 hour per annum - thereafter the
standard hourly rate will apply).
Security
Management
Module G
We can ensure that you discharge your duties under
health and safety, security and data protections
legislation (e.g. in relation to the use and operation
of CCTV and other security devices).
Provision of email and telephone security advice
service.
Investigation of security-related incidents (to a
maximum of 2 hours per annum - £50 per hour
thereafter).
2 hours (inclusive of travel time) Security
Consultancy per annum.
Academies that retain LGSS H&S to provide security
consultancy will also be able to purchase any of the
following services:
Page 16

A Security Risk Assessment including
practical advice and guidance on how to
implement.

recommended actions

Project management of installation of
CCTV to include advice and guidance on
the numbers and positioning of camera
and management (subject to placement
of an order) of their installation

Attendance at premises to provide
security consultative services over and
above those offered with the retainer
Quote on
application depending on
size and
complexity of
property
HR Advisory and Policy
Package
What this includes
Price
Bronze
package
HR Helpline advice on:
Special £316.25
Nursery £442.75
Primary £632.50
Secondary
£1897.50
+ £19.00 per
employee
Silver
package
Gold
Package
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
Employee casework issues

Policy implementation and usage

Employment terms and conditions

Employee relations
Items listed above under Bronze package plus on
going support from a named Senior HR and Change
Adviser on:

Casework management, disciplinary,
grievance, capability and attendance including
Occupational Health referrals

Development of staffing structures and
managing reductions on staffing

Up to 6 on-site visits to support with above
Items listed above under the Bronze and Silver
package including ongoing support from a named
Senior HR and Change Advisor and:

HR training and development (2 days of
bespoke sessions per annum)

Additional appropriate on-site visits
Special £316.25
Nursery £442.75
Primary £632.50
Secondary
£1897.50
+ £25.30 per
employee
Special £316.25
Nursery £442.75
Primary £632.50
Secondary
£1897.50
+ £31.60 per
employee
Stand Alone
Services
Mediation
£82.50 per hour
Coaching
Review of Staffing Structure
Reductions in Staffing and Redundancy
Employee casework
HR Training for staff governors
Investigations
TUPE advice
Recruitment support
Occupational
Health
Access to Online HR Handbook of HR Policies
£1100
Individual HR Policies
£300
Medical referrals where the silver or gold package is
not purchased can be arranged at a charge per
referral including report
£275 per referral
Insurance and Risk
Package
What this includes
Price
Annual
package
Support in the purchase and arrangement of
appropriate insurance, including the provision of
insurance policy advice and guidance, and one day
desktop provision of property and liability risk
management advice
Primary - £750
(annual)
Secondary £2250 (annual)
Additional
support
Additional support for the provision of property and
liability risk management advice is available.
One day desktop provision is included within annual
insurance arrangement fee, further desktop provision
or a site visit can be purchased as required.
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£150 half day
£275 full day
+ 45ppm
mileage
Legal
Package
What this includes
Pay as
you use
Advice on employment issues such as defending claims
in the employment tribunals for unfair dismissal and
discrimination.
Advice in respect of Transfer of Undertakings
(Protection of Employment) Regulations 2006 (TUPE)
and other contractual issues encountered by schools
converting to academies.
Advice on pupil behaviour and issues around
responsibility.
Our corporate and contracts expertise covers the
legislation applicable to public bodies spending public
funds, purchasing of products and services, hire
purchase and lease hire contracts, ICT contracts whether for the purchase of hardware, services,
managed services or software, construction contracts,
intellectual property law, copyright and licensing.
We can assist with the incorporation of companies and
compliance issues for directors and company
secretaries.
Workshops covering becoming a director, including
personal responsibilities and pitfalls.
Our property lawyers are able to advise on the full
range of property matters including licenses to occupy
and leasing arrangements.
We also assist with constitutional matters, and advise
on the process for decision making and good
governance.
Our litigation team can provide support on a range of
civil claims, including debt recovery and in the criminal
courts, as necessary. Our service includes representing
academies in all Courts and Tribunals.
Page 19
Price
Head of Team
£108
Principle Lawyer
£101
Lawyer £86
Principle
Paralegal £72
Paralegal £60
Legal
Assistant/Trainee
£35
(Hourly Rates)
Payroll
Package
What this includes
Price
Annual
Package
Monthly payroll runs.
£4.18 per payslip
x13 to include an
annual P60
Administration of a full range of payroll services
including payment of third parties.
A dedicated help desk service to provide a timely
response to queries regarding payroll.
Procurement
Package
What this includes
Price
Annual
package
Access to dedicated independent helpdesk.
Primary or Special
School or Academy
- annual fee £150
for up to 4 hours
Identifying suitable suppliers of goods and services
including advice on the availability of existing
contracts open to schools and academies for areas
such as building work, cleaning, catering, grounds
maintenance, agency staff, office equipment, energy,
IT equipment and services, furniture, telecoms, MFD's
(copiers) and other education equipment and
services.
Secondary School
or Academy annual fee £250
for up to 6 hours
Support on developing and analysing quotations
received and benchmarking existing spend to identify
savings.
Best practice procurement guidance advice on
European Procurement Regulations and free access to
website to advertise contract opportunities.
Newsletter each term on key procurement matters.
Pay as
you use
service
Page 20
Offer an ad hoc service for one off or more complex
needs
£40-£70 per hour
depending on
complexity
Property
Package
What this includes
Price
Education
accommodation
initial design
and feasibility
Developing project briefs in line with
establishment objectives, government guidance,
and building bulletins. Developing specifications
on behalf of clients to enable successful delivery of
projects
Quote on
application
Construction
Project
Management
A range of professional services including: Project
Procurement support, Design Team Management,
Construction Project Management support (RIBA
stage support) and advice relating to FF&E and
educational matters. We can also work with
academies to develop a long term Forward
Maintenance Plan (FMP) based on their Building
Condition Survey data
DfE Building
Condition
Surveys
A detailed Building Condition Survey provides an
assessment of physical property conditions. The
survey will identify deficiencies and maintenance
issues and provide a clear understanding of the
current condition of operating systems and
facilitate an informed decision making process for
matters of forward maintenance planning and
Capital investment. The survey meets the
requirements of DfE Conditions Assessment
£0.75 per M²
Building
Standards
Consultancy
A wide range of technical support services to
assist with ensuring that academies comply with
the plethora of legislation and standards
associated with the design, construction,
commissioning, operation, maintenance and
decommissioning of buildings
£294 per day
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£294 per day
or 2% of works
contract
Property Term
Maintenance
and Statutory
Inspections
A range of fully managed periodic maintenance
and inspections for critical building services
including but not limited to: electrical, heating and
plumbing, fire, lifts mechanical, structural, and air
conditioning. All of these building systems have
the potential to cause harm and are integral to
increasingly onerous and wide ranging legislative
and regulatory duties on the occupier. The
services are available via LGSS's own frameworks
and are designed to provide clients with
convenient services at exceptional value for
money.
Quote on
application
Facilities
Services
A range of fully managed services necessary to
the operation of all buildings including but not
limited to: cleaning, security, waste, grounds
maintenance and pest control. We are committed
to provide academies with first-class facilities
services, allowing them to concentrate on their
own core educational activities. The service are
available via LGSS's own frameworks and are
designed to provide clients with convenient
services at exceptional value for money
Quote on
application
Energy and
water
management
Monitoring and Targeting of utilities consumption
to enable comparative benchmarking and the
development of energy reduction initiatives.
Professional advice and support to ensure the
most efficient and effective use of energy and
water commodities. including attending site
meetings (to a maximum of 3 hours per annum
including travel time - thereafter the standard
hourly rate will apply).
Annual cost
£320
Provision of an Academy Asbestos Management
Plan and Policy. Maintenance of academy asbestos
information and records. Enable academies to
comply with general duties under the Health and
Safety at Work Act 1974 and associated
regulations including the Control of Asbestos
Regulations 2012. Management of
refurbishment/demolition surveys, including
attending site meetings (to a maximum of 3)
hours per annum including travel time - thereafter
the standard hourly rate will apply.
Site visits and additional consultancy work on any
other asbestos related matter, including the
provision of asbestos management training (up to
10 people maximum), may be arranged on
request and charged at the additional hourly rate
Annual cost
£650
Asbestos
Surveys
Management
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Additional
support - £40
per hour or
£294 per day
Additional
support - £40
per hour or
£294 per day
Radon
Management
Provision of an Academy Radon Management
Policy and Plan. Management of an appropriate
radon testing regime including provision and
analysis of monitors and site visit (up to 3 hours
per annum including travel time - thereafter the
standard hourly rate will apply)
Maintenance of academy radon information and
records, access to telephone and email advisory
services, project management of radon mitigation
works, including attendance at sit meetings (to a
maximum of 3 hours per annum - thereafter the
standard hourly rate will apply)
Annual
charge£310
additional
support - £40
per hour or
£294 per day
Recruitment and employee lifecycle
Package
What this includes
Price
Issuing of contracts and contractual changes.
Annual core
charge:
Special £287.50
Nursery £402.50
Primary £575
Secondary
£1725
DBS processing and administration.
Other pre-employment checks such as Barred List.
Teachers' Pensions and Teaching Agency checks.
Access to the Supply Teachers' Register.
Annual
package
Administration of the employee lifecycle including all
absences (e.g. maternity and sickness).
A dedicated helpdesk service to provide a timely
response to queries regarding recruitment and
transactional HR.
Production of management information for workforce
profile data.
Production of statutory and ad hoc reports.
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+ £23 per
employee
The following services are included in the annual package but may also be
purchased separately at the following rates if a full annual package is not
required:
Supply
Teachers
Registers
Access to Supply Teacher Registers via a third- party
agency (excludes Supply Teachers' salary and oncosts)
£852.50
Recruitment
advertising
Recruitment advertising on a per advert basis
£385 per advert
DBS checks
Administration of Disclosure and Barring Service
(DBS) checks
£797.50 per
annum + £44
DBS fee per
employee
Candidate
Medical
Screening
Administration of Candidate Medical Screening
(bundle of 4 checks)
£132
1:1 Payroll
and
Recruitment
Health
check
Four half day visits to ensure that any current payroll
issues are resolved, the school is compliant with
payroll submissions and to assist in ensuring school
data matches that of the payroll system
£418 per annum
Hourly
visits
To investigate, advise and resolve on current payroll
issues face to face
£38.50 per hour
New
Bursar’s
Induction
New Bursar's half day induction to Payroll and
Recruitment services
£110 per half
day
Reports
Production of ad-hoc reports
Quote on
application
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Trade Union Facility Time
Package
Annual
package
What this includes
Price
Provision of Trade Union Representation for trade
union consultation and individual employee
representation at a local level.
£1.37 per pupil
HR Policy Handbook
Page 25
£500
Next steps.........
If you are interested in our services here’s what to do next:
If you know which services you would like to purchase please visit
www.LGSS.co.uk and fill out the form ticking the boxes of the services you
would like.
If you know which services you would like to purchase but need clarification on
the charges please tick the boxes of the services you would like on the form and
then tick the box requesting a quote. Please note that we will respond to you
within 5 working days.
For any queries about an individual service area or areas please contact the Help
Desk who will pass your query onto the service to respond to within 5 working
days.
Help Desk contact information:
Email at [email protected] or
Telephone on 0300 126 1111
If you are interested in other services in addition to those you already purchase
then please contact us on the Help Desk and we’ll see what we can do.
If you are interested in signing up to all of the LGSS annual packages you will be
eligible for an overall 10% discount. The services included are:

Finance

Health Safety & Well-being

HR Advisory and Policy

Payroll

Procurement

Recruitment and employee lifecycle
Page 26
Our terms and conditions
We aim to ensure our services are as flexible and relevant as possible and offer
a variety of ways to purchase services. When we agree a service package with
you, we will ensure that you are made aware of the relevant terms and
conditions.
Depending on the services you purchase the following terms and conditions may
apply:
Minimum term
Where an annual service is purchased (rather than a pay-as-you-use service)
academies must sign up to the service for a full year. If you wish to exit the
service before the end of the 12 months you will be invoiced for any costs
incurred by the early exit.
Notice to exit service
Academies are required to give a minimum of 3 months notice, in writing, to exit
any service or services. Where less than 3 months notice is given the academy
will still be charged for the full 3 months notice period.
Set up charges
Some services may incur set up charges. If this is applicable to you and the
services you wish to purchase, we will let you know before you enter into an
agreement with LGSS.
Invoice arrangements
Where possible all services will be invoiced in advance.
Page 27
Contact us:
Website: www.lgss.co.uk
Email at [email protected] or
Telephone on 0300 126 1111
Please write to us at:
LGSS
Floor 1 Service Assurance
Schools Services, Contracts Management
John Dryden House
8-10 The Lakes
Northampton
NN4 7YD
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