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Omgeo. Automating the trade life cycle.
Allocation
Confirmation/
Affirmation
Settlement
Notification
Enrichment
Operational
Analytics
Collateral
Management &
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SM
Managing the thousands of trade confirmations broker/dealers, investment managers, agent banks and interested parties generate every day presents an enormous burden for large and small firms alike. Historical records must be maintained and accessible to satisfy regulatory authorities. Paper confirmations sent by mail or fax may not reach the intended recipient. And, the manually intensive process of mailing, sorting, filing and storing confirmations is an administrative expense that impacts the bottom line.
Omgeo TradeSuite ID Confirm Archive is a real-time, web-based service that allows TradeSuite ID users to electronically store, search and retrieve confirmations. Users need only log in to the service from the comfort of their desk to access up to ten years of confirmation history quickly, easily and efficiently. TradeSuite ID Confirm Archive streamlines archive management while complying with all requirements for retention and safekeeping of electronic confirmations.
The Security and Exchange Commission (SEC) Rules 17a-3 and 17a-4 along with the Investment
Advisors Act of 1940, Section 204 and the Dodd-Frank Act, stipulate minimum requirements for the creation and preservation of records. Sell-side participants are required to maintain trade confirmations for not less than three years, keeping the records in “an easily accessible place” for the first two years.
Buy-side participants, on the other hand, must maintain records in an easily accessible place for not less than five years, the first two in the office of the advisor.
The investment community typically fulfilled its recordkeeping obligations by outsourcing storage of paper confirmations or by developing an in-house repository. Since Omgeo already maintained electronic copies of TradeSuite ID confirmations, its archive represented a duplication of effort in storing confirmations. As a result, Omgeo petitioned the SEC and received ‘No-Action’ letters allowing the company to electronically archive trade confirmations on behalf of its buy-side, sell-side and interested party clients without running the risk of enforcement action. This cleared the way for
Omgeo to develop TradeSuite ID Confirm Archive.
TradeSuite ID Confirm Archive streamlines the archive process and eliminates redundant effort.
It replaces clients’ current confirmation storage method with a real-time, self-service system.
TradeSuite ID Confirm Archive delivers the following benefits:
• Increases productivity – online access enables users to quickly search and download
• confirm reports with the click of a mouse.
• Reduces overhead – electronic archiving eliminates the labor-intensive process of mailing,
• sorting and storing paper confirmations.
• Improves oversight – central repository for confirmations provides audit trail for investigation
• and reporting.
• Promotes best practices – complies with federal securities laws for the creation
• and maintenance of records.
• Eliminates paper – electronic storage supports ‘green’ initiatives.
Best of all, TradeSuite ID Confirm Archive means you no longer need to worry about storing confirmations. Omgeo handles the entire process seamlessly, assuming the administrative and regulatory obligations for archive management.
A DTCC Company

TradeSuite ID Confirm Archive is built on DTCC’s PBS SMART/Search application. As a web-based service, no special implementation or testing is necessary. Users are assigned a username and password and can begin immediately. Once logged in to the system, drop-down menus and pre-coded fields based on user type (i.e., broker, institution, agent bank, additional party) make it simple to search and retrieve reports. Reports are available in real-time and feature several search options. Additional filters enable you to further refine criteria for more targeted results.
Confirm Archive is an add-on service available only to TradeSuite ID users. Since confirmation history begins to build as soon as you become a TradeSuite ID client, existing clients who subscribe to Confirm Archive can immediately access their stored data.
TradeSuite ID’s archive dates back to March 2004. New TradeSuite ID clients start with a clean slate. As data accumulates, it is available in real time to Confirm Archive subscribers.
Confirmation history continues to accumulate for ten years, after which time the oldest confirmation archive report is purged to make space for new data. Purging will not start until March 3, 2014.
Omgeo was the first vendor to be granted SEC approval for electronic archiving of trade confirmations for the buy-side and sell-side and remains the only vendor sanctioned today by the SEC for buy-side participants. This ‘vote of confidence’ from the SEC is why broker/dealers, investment managers, agent banks and interested parties entrust their confirmation archive management to Omgeo.
At Omgeo, we are the operations experts, automating trade lifecycle events between investment managers, broker/dealers and custodian banks. We enable 6,500 clients and 80 technology partners in 52 countries around the world to seamlessly connect and interoperate.
By automating and streamlining post-trade operations, we enable clients to accelerate the clearing and settlement of trades, and better manage and reduce their counterparty and credit risk. Our strength lies with our global community and our ability to adapt our solutions to enable clients to realize clear returns on their investment strategies, while responding to changing market and regulatory conditions.
Across borders, asset classes, and trade lifecycles, Omgeo is the global standard for operational efficiency across the investment industry.
Omgeo is a subsidiary of The Depository Trust & Clearing Corporation (DTCC). For more information, please visit www.omgeo.com.
Copyright © 2014 Omgeo LLC. All rights reserved. All Omgeo service names appearing herein are either registered trademarks or service marks of Omgeo LLC in the United States and elsewhere. Several Omgeo services are regulated by the U.S. Securities and Exchange Commission. For more information, please visit www.omgeo.com/regulation. JP 03/2012
Americas
Omgeo LLC
22 Thomson Place
Boston, MA 02210 askomgeoamericas@omgeo.com
Europe
Omgeo Ltd
Aldgate House
33 Aldgate High Street
London EC3N 1DL askomgeoeurope@omgeo.com
®
Asia
Omgeo Pte Ltd
18 Science Park Drive
Singapore 118229 askomgeoasia@omgeo.com
Japan
Omgeo K. K.
Akasaka Park Building
5-2-20, Akasaka, Minato-ku
Tokyo 107-6119 askomgeojapan@omgeo.com
A DTCC Company