Meeting Packet
Regular School Board Meeting
May 20, 2013
6:00 PM
Packet page 1 of 57
Regular School Board Meeting
Ephrata District Office 499 C St NW Ephrata, WA 98823
5/20/2013 6:00 PM
1. Work Session - 5:00-6:00 pm
School Improvement Plans - Administrators, DIP, District Initiatives, Professional Development Plan
2. Approve Minutes from 4.22.13 Board Meeting
Board Minutes 4.22.13.pdf (p. 5)
3. Consent Agenda
a. Hires
a. BreAnne Duff, Assistant Volleyball Coach
b. Georgia May, 1.0 fte High School Math Teacher, 2013-14
b. Resignations
a.
b.
c.
d.
e.
f.
g.
Ryan Shannon, Temporary Para at Columbia Ridge, resignation
Vickie Barbe, 1st Grade Columbia Ridge, retiring
Alain Black, Assistant Girls' Basketball coach
Jason Laugen, Athletic Trainer
Heather Wood, Assistant Volleyball Coach
Ellie Pongracz, Assistant Volleyball Coach
Karen Mitchell, High School Resource Room Teacher
c. Summer Sport Programs
Scan_Doc0058.pdf (p. 8)
d. Out of State Travel - Volleyball
VB camp travel request.pdf (p. 27)
e. Consider Out of State Travel for FFA Nationals in October 2014
f. Consider Out of State Travel for FBLA to Nationals
g. Consider EHS and EMS Attendance at AVID Summer Institute
h. Resolution 2012-2013-6 Delegate Authority to WIAA for 2013-14
Resolution 2012.2013.6 WIAA.pdf (p. 28)
i. Resolution 2012-2013-7 Surplus Frigidaire Ovens
Resolution 2012.2013.07 Surplus Frigidaire Ovens.pdf (p. 29)
Serial Numbers for Frigidaires.pdf (p. 30)
j. Resolution 2012-2013-8 2 Monthly Warrant Runs
Resolution 2012.2013.08 2 AP Runs.pdf (p. 31)
k. Resolution 2012-2013-9 Margaret S Downs Scholarship
Resolution 2012-2013-09 Margaret S Downs.pdf (p. 32)
l. Consider Certificated/Classified Staffing for 2013/14
CERTIFIED STAFF.pdf (p. 33)
CLASSIFIED STAFF.pdf (p. 37)
Packet page 2 of 57
m. Consider Pre-Order of New Sped Bus
n. Consider Enrollment
May Enrollment.pdf (p. 40)
o. Consider Financial Report
MAY FINANCIAL REPORT.pdf (p. 43)
p. Approve Payroll/Accounts Payable
Payroll for April 30, 2013
Accounts Payable - Gen
Accounts Payable - ASB
Void & Reissue
Payroll for May 31, 2013
$1,426,223.75
$ 326,606.07
$ 16,705.02
$
10.00
$1,426,175.57
165011523-165011574
165011575-165011715
165011716-165011756
165011757
165011758-165011807
q. Consider School Improvement Plans
4. Consider Increase in School Meal Fees
Presenter: Cindy Witte
5. Consider Farm to School Grant
Presenter: Cindy Witte
6. Consider Adoption of Social Studies Curriculum
Presenter: Charlotte Throgmorton
7. Consider Paul Lauzier Grant for Grant PTO/Grant School
Presenter: Shannon Dahl
PTO Lauzier Grant Support.pdf (p. 53)
CBF Playground Grant Project Description.pdf (p. 54)
8. Consider Skill Source Summer Classes
Presenter: Dan Martell & Rhonda Hagy
Three Ephrata High School teachers will be teaching the classes:
Andrea Anderson - Food
Kent Devine - Welding
Dale Hagy - Construction
9. **Consider Construction Class Sidewalk Project - $10,000**
Presenter: Rock Witte
10. Approve May 2, 2014 as District Directed Professional Day on School Calendar
Presenter: Charlotte Throgmorton
11. **Consider Out of State Travel for Differentiation Conference in Las Vegas, NV July
15-19, 2013**
Presenter: Andi Sperline & Scott Monson
12. Consider Capital Project Requests
13. **Consider Resolution for Capital Projects Reserve to Meet 10 Year Plan**
Resolution 2012.2013.10 Funds Committed to Other Purposes.pdf (p. 55)
14. First Reading of Policy/Procedures
Packet page 3 of 57
Policy 5401 - Sick Leave
5401 sick leave.pdf (p. 56)
15. Executive Session
a. Personnel
b. Discuss Principal selection
c. Additional pay for TPEP
16. **Consider Hiring of 1.0 FTE Middle School Principal**
Packet page 4 of 57
Regular School Board Meeting - Meeting Minutes
4/22/2013
Staff in Attendance:
Larry Duffner, Mark Sieverkropp, Bill Correll, Alan Key, Bob Herzog,
Jerry Simon, Cathy Wulf, Sally Ryan, Jill Palmquist, Frank Cardwell,
Andi Sperline, Dawn Millard, Jody Clark, Scott Monson, Dan Martell,
Aaron Cummings, Kathy Lemargie, Shannon Dahl, Julie Boruff, Carrie
Huckaby, Marla Allsopp, Jo Maedke
Visitors in Attendance: Randy Boruff, Steve Smith, Dakota Teterud, Kiler Kenison, Justin
Dourte, Cody Kamstra, Thomas Walker, Clarrisa Vela
Chairman Herzog called the meeting to order at 6:00 pm.
1. Closed Session 5:00- 5:30 pm
Grievance of Employee
2. Executive Session - 5:30-6:00 pm
Personnel
3. Approve Minutes from 3.25.13 Board Meeting
A motion was made to approve the minutes of the 3/25/13 Board meeting as presented by Director
Correll, seconded by Director Duffner. Vote was unanimous, motion carried.
4. Consent Agenda
A motion was made to approve the consent agenda as it was presented by Director Key and seconded
by Director Sieverkropp. Vote was unanimous, motion carried.
a. Hires
a. Kimberly D'Imperio, Psychologist starting 2013-14 School Year
b. Amber French, 1.0 fte 6th Grade Math at Parkway, starting 2013-14 School Year
b. Resignations/Retire
a. Jill Palmquist, Middle School Principal, end of 2012-13 School Year
b. Julie Boruff, 4th Grade Teacher Grant School, end of 2012-13 School Year
c. Margaret Moritz, High School Para, end of 2012-13 School Year
c. 2013-14 Title 1 Private School Interlocal Participation Agreement
Packet page 5 of 57
d. Enrollment Report
e. Financial Report
f. Approve Payroll/Accounts Payable
Accounts Payable - GEN $264,359.90 165011327-1650011475
Accounts Payable - ASB $ 38,140.67 16500476-1650011521
5. AVID Presentation
Marla Allsopp and some of the students from the Senior Avid class discussed with the board how the
AVID classes have helped them prepare for college. They also shared where they have applied for
college and what scholarships they have been awarded. The Class of 2013 is the first class to go through
three (3) years of AVID classes and the students found it to be a very useful class. They all learned the
importance of believing in themselves and trust in their group to achieve their goals.
6. Consider Columbia Basin Youth Baseball Applying to Paul Lauzier Foundation
Randy Boruff and Steve Smith, on behalf of Columbia Basin Youth Baseball, are applying for a Paul
Lauzier Grant to replace the existing scoreboard at Johnson O'Brien Stadium. With the Babe Ruth World
Series coming to Ephrata again in 2014, they feel that the new scoreboard would be a great addition to
the look of the complex. Prior to applying for the Grant they would like to make sure the District will
accept the donation and that we are willing to maintain the new scoreboard. If they are awarded the
Grant the District would agree to pay for the new scoreboard in full and over the next three (3) years,
Columbia Basin Youth Baseball would pay $10,000 each year from the Grant as the money is released. A
motion was made to accept the donation of the new scoreboard if Columbia Basin Youth Baseball
receives the Lauzier Grant by Director Correll, seconded by Director Key. Vote unanimous, motion
carried.
7. Recognition for Washington Achievement Awards
Jerry Simon presented letter of recognition to the Principals and staff of each building that was awarded
Washington Achievement Awards in recent years.
8. **Gallery Walk Slide Show - Added Item
The purpose of the Gallery Walk is to have teachers share their use of specific instructional strategies
and professional teaching practices. The Dig Deeper TPEP members shared their displays on how they
were tracking student progress in their classrooms this year. Many staff members shared with each
other ideas on what and how to collect evidence to track student progress.
9. Review 8th Grade Math Test Scores
Packet page 6 of 57
Jill Palmquist and Frank Cardwell shared with the board the improvement in math scores the Ephrata
Middle School has been able to achieve during the last four (4) years. In 7th grade the Middle school
has grown from a 44.1% passing rate in 2008/09 to a passing rate of 69.9% in 2011/12, a growth rate of
25.8% in four (4) years. In 8th grade they have grown from a passing rate of 47.1% in 2008/09 to a
passing rate of 69.7% in 2011/12, a growth rate of 22.6% over 4 years.
10. ** Girls Summer Basketball Trip to California - Added Item
This item was removed from the agenda due to limited information at this time.
11. Computers for Kids
Jo Maedke explained that a couple of years ago the District received approval to participate in a
program that donates used computers to school districts. For 2012-13, we were able to get 117 used
computers to be used through-out the District to upgrade our older units. A motion was made to
approve the donation of these computers by Director Duffner, seconded by Director Key. Vote was
unanimous, motion carried.
12. Second Reading of Policy/Procedures
No changes were made to the policies after the first reading. A motion was made to accept the policies
as they were presented by Director Sieverkropp, seconded by Correll. Vote was unanimous, motion
carried.
With no other business the meeting was adjourned at 7:10 pm.
Bob Herzog, President
Packet page 7 of 57
Jerry Simon, Secretary
2013
SUMMER
PROGRAMS
ATHLETICS
SUMMER PROGRAMS RISK MANAGEMENT ANALYSIS FOR ATHLETICS
Please fill out this form electronically and e-mail it back to our office.
you, if we have any questions or concerns.
.!::E""'p<..eh.!..Cr""'a""'ta"--
School District:
Phone no:
_
509-237 -1945
Contact person:
Jason
Name of activity:
-"'B<.>,a""s""'e""'b!.-"a""'I1'----
_
Small group/individual skill workouts
Describe the activity:
School facilities
Laugen
-"'J=u"-'n=e"-'/J<..>u""-Iy~---------------------------
Date of activity:
to be used:
Grade level of students
Identify
We will review the form and contact
...!:E::..!H..!.S~B"'-'a""s><.:e=b=a"'_'I_'__I
_'__F.-"'ac::::c"'-ili:..:,tYI--...•.
9L-..L1
.•••
2
to be served:
the supervisor(s)
_
and appropriate
_
background
Jason
information:
Laugeo,
David Tempel,
Dale Hagy - EHS Coaches
At least one coach is first aid and CPR trained:
Emergency
response plan in place: Yes
Coaches and youth athletics
Student Medical Insurance:
Emergency
Medical Release: Yes
Have participants
Supervisor's/District
in required
No_
£ No_
been made aware of Inherent
School Board action for approval:
Yes _
Superintendent's
£ No_
_L NO__
are trained
Yes _'-
Yes
concussion
awareness guidelines:
L No_
L No_
Parent Permission:
Yes
Medical Exam: Yes
L No_
Dangers for this activity:
Yes
Yes
£ No_
No__
signature:
(Please review attached guidelines on best practices for summer programs)
completed application to asheneman@canfieldsolutions.com
by April 30, 2013.
Please e-mail the
·.-.·USIP---------------LJn;t~d S~htl(ll~
Packet page 8 of 57
l"~~nnce Proaram
2013 SUMMER PROGRAMS
ATHLETICS
I
SUMMER PROGRAMS RISK MANAGEMENT ANALYSIS FOR ATHLETICS
Please fill out this form electronically and e-mail it back to our office.
you, if we have any questions or concerns.
School District:
Phone no:
We will review the form and contact
-=E".,p""-h-'-'-r.=a=ta=--
_
754 5285
Contact person:
Brandon
Brandon
Name of activity:
Date of activity:
Evenson
Evenson
.",J""'u
..•..
o..."e'---...",J""'u"-'-Iyol--
Describe the activity:
Basketball
School facilities to be used:
practices
on lues
Gyms and Locker
-and lhurs
Games
at tourneys
rooms
_
-"9"----L1 __
and appropriate
Emergency response plan in place: Yes
y'
Brandon
background information:
At least one coach is first aid and CPR trained: Yes
Evenson-
Yes
No_
_L No_
Emergency Medical Release: Yes.L
Have participants
No_
been made aware of Inherent
School Board action for approval:
Supervi sor' s/District
Yes
Head Coach
L No__
Coaches and youth athletics are trained in required concussion awareness guidelines:
Student Medical Insurance:
on weekend
2~
Grade level of students to be served:
Identify the supervisor(s)
_
Parent Permission: Yes
Medical Exam: Yes
L
Yes
L No_
No_
L No__
Dangers for this activity:
Yes
L No_
_L No__
Superi ntendent' s sig natu re: ..•..
B<.Lr
.•.•
aJ..Jo""d"'o""ouE
••.......•..
E..•
v""e
•.•..
ou;su.olLnL-
(Please review attached guidelines
on best practices
completed application to asheneman@canfieldsolutions.com
for summer programs)
by April 30, 2013.
_
Please e-mail the
I~'USIP----------------I'n;,."15~h ••<>hIft_.~ •• n"" ",,,.,a..,
Packet page 9 of 57
2013
SUMMER
PROGRAMS
ATHLETICS
SUMMER PROGRAMS RISK MANAGEMENT ANALYSIS FOR ATHLETICS
Please fill out this form electronically and e-mail it back to our office.
you, if we have any questions or concerns.
Ephrata
School District:
Phone no:
District
509754-0660
Keith Laughlin
Contact person:
Summer
Name of activity:
25
Small sided soccer
Describe the activity:
School facilities
Soccer
June 18-July
Date of activity:
to be used:
Grade level of students
Identify
School
High School
games
soccer
and appropriate
background
At least One coach is first aid and CPR trained:
Yes
_
Keith Laughlin
information:
and Ivan Garray
L No__
response plan in place: Yes _'-- No__
Coaches and youth athletics
Student Medical Insurance:
Emergency
fields
...•.
e•.•.
n•..•.
te:w.J....Lri
•....
n~g->9"'-'t
.•...
h.....,g~ru.a..."d
.•.•
e.•.....•..
acun""'d'-'u""lp
to be served:
the supervisor(s)
Emergency
We will review the form and contact
are trained
Yes _
Medical Release: Yes
Have participants
NoL
L No_
Yes
Superintendent's
concussion
awareness
Parent Permission:
Yes
Medical Exam: Yes _
been made aware of Inherent
School Board action for approval:
Supervisor's/District
in required
No
Dangers for this activity:
guidelines:
Yes
L No_
L No_
NoL
Yes
L No_
_
signature:
(Please review attached guidelines on best practices for summer programs) Please e-rnall the
completed application to asheneman@canfieldsolutions.com
by April 30, 2013.
I~IUSIP--------------tJnil~dSth\l{>b
Packet page 10 of 57
IMUnn(trlUf'.'"
2013
SUMMER
PROGRAMS
ATHLETICS
SUMMER PROGRAMS RISK MANAGEMENT ANALYSIS FOR ATHLETICS
Please fill out this form electronically and e-mail it back to our office.
you, if we have any questions or concerns.
School District:
Phone no:
-=E=-<p:..:h-,-,r-=a~ta=-
_
509-939-2435
Contact person:
Name of activity:
Date of activity:
--"S"-,a~Icc;ly,---"-,K,,,a,",,a,-,tz=---
_
."'-J"'u-'--'n-"'e-...!-J.!..!u"-'-I.J-v
Cheer
School facilities to be used:
_
Camp
the supervisor(s)
at CWU,
practice
....::G::::.Vl-'mC!..!.!::s'---
Grade level of students to be served:
EHS
_
-"Co<..!h-'-'e""e><,r'----
Describe the activity:
Identify
We will review the form and contact
_
2~
_
-'1L...>oO'--....L1 .•••
and appropriate
Sally
background information:
Kaatz,
Heather
Wood
Coaches
At least one coach is first aid and CPR trained: Yes
Emergency response plan in place: Yes
_.f
L No__
No__
Coaches and youth athletics are trained in required concussion awareness guidelines:
Student Medical Insurance:
Emergency Medical Release: Yes
Have participants
Parent Permission: Yes
Yes _'-- No_
L No_
Medical Exam: Yes
been made aware of Inherent
School Board action for approval:
Supervisor's/District
Yes _
Superintendent's
Yes
L No_
L No_
L No_
Dangers for this activity:
Yes
L
No_
No_
signature:
SaU!j Uaatz
(Please review attached guidelines on best practices for summer programs) Please e-mail the
to asheneman@canfieldsolutions.com
by April 30, 2013.
completed application
I~IUSIP---------------Unired :;~tlIWI> In>~r~nH rlo~r.m
Packet page 11 of 57
-
2013 SUMMER PROGRAMS
ATHLETICS
SUMMER PROGRAMS RISK MANAGEMENT ANALYSIS FOR ATHLETICS
Please fill out this form electronically and e-mail it back to our office.
you, if we have any questions or concerns.
.!:E~p~h.!!r-",a~ta",--
School District:
Phone no:
_
509-398-5777
....•
E=.!r'-"ic"'--"'B"-'u"-'-r-"'c"-'k~
Contact person:
_
-"J""UL!...n,-"e'-->LJ",,-u~ly,------
Date of activity:
_
....IT..Lr.!;dallin.llilln~g.....Lr.l.Ouu..n
•..••
s!.--
Describe the activity:
School facilities
_
-"C"",r-",o=s=s,--,C=o-",u,,-,n,-,,tr~y
Name of activity:
to be used:
Grade level of students
Identify
We will review the form and contact
Outdoor
areas,
to be served:
the supervisor(s)
_
track,
weight
room
...•.
9<.::-...1.1-'-2
and appropriate
_
background
Eric
information:
BurCk,
Jeremy
Vasquez
EHS Coaches
At least one coach is first aid and CPR trained:
Emergency
response plan in place: Yes _'-
Coaches and youth athletics
Student Medical Insurance:
Emergency
are trained
Yes
Have participants
Supervisor's/District
in required
L No_
been made aware of Inherent
School Board action for approval:
Yes _
Superintendent's
L No_
No_
L No_
Medical Release: Yes
Yes
concussion
awareness
guidelines:
L No_
L No_
Parent Permission:
Yes
Medical Exam: Yes
L No__
Dangers for this activity:
Yes
Yes
L No__
No_
signature:
(Please review attached guidelines on best practices for summer programs) Please e-rnail the
completed application to asheneman@canfieldsolutions.com
by April 30, 2013.
·,...·USIP---------------Unllt,jStl'loob
Packet page 12 of 57
In)QfUgCtf'TUJI.rD
-
2013
SUMMER
PROGRAMS
ATHLETICS
SUMMER PROGRAMS RISK MANAGEMENT ANALYSIS FOR ATHLETICS
Please fill out this form electronically and e-rnail it back to our office.
you, if we have any questions or concerns.
-=E"'p"-'h-'!r""'a:..:;ta""-
School District:
Phone no:
_
509-939-2435
-"S""a""'I.!,Ily..........,K"'a""a"'tz"'-----------------------------
Contact person:
Dancs.Ieam.
Name of activity:
Dance Team instructional technique clinic
Describe the activity:
School facilities
_
-"'J""'u
.....
n'-"e'--""J".,u~ly'------------------------------
Date of activity:
to be used:
Grade level of students
Identify
We will review the form and contact
..!:B::..!e::..!e~z::!l.::e:eJ_y....:G~y!.!.m.!..._
...••
9r..:.-..L12'"-
to be served:
the supervisor(s)
_
and appropriate
_
background
Sally Kaatz, Kelsey Moore -
information:
EHS Coaches
At least one coach is first aid and CPR trained:
Emergency
response plan in place: Yes _'-
Coaches and youth athletics
Student Medical Insurance:
Emergency
are trained
Yes _'-
Medical Release: Yes
Have participants
Supervisor's/District
in required
No_
L No__
Yes _
Superintendent's
L No_
No__
been made aware of Inherent
School Board action for approval:
Yes
concussion
awareness
guidelines:
Parent Permission:
Yes
L No_
Medical Exam: Yes
L
No__
Dangers for this activity:
Yes
Yes
L
No_
L No_
No_
signature:
SaU/jkaatz
(Please review attached guidelines on best practices for summer programs) Please e-rnail the
completed application to asheneman@canfieldsolutions.com
by April 30, 2013.
·.-.·USIP---------------UnilctlSchOllls
Packet page 13 of 57
[lj~nOC(rlUll"m
2013
SUMMER
PROGRAMS
ATHLETICS
SUMMER PROGRAMS RISK MANAGEMENT
ANALYSIS
Please fill out this form electronically and e-mail it back to our office.
you, if we have any questions or concerns.
We will review the form and contact
Ephrata School District
School District:
Phone no:
FOR ATHLETICS
5097545285
--"J'-"'a>+y--'M-'-'-'-'-il...."ls'--
Contact person:
_
-'-F--"o'-"o'-'-tb~a"'-I'"'-I
Name of activity:
June 3. 2013-August
Date of activity:
_
20. 2013
Strength and Conditioning
Describe the activity:
Program, Summer Camp @ Ephrata,
Football Practice
School facilities
to be used:
Grade level of students
Identify
Weight Room, Wrestling
...J..7_-..L12""'--
to be served:
the supervisor(s)
and appropriate
background
At least one coach is first aid and CPR trained:
Emergency
response plan in place: Yes
Coaches and youth athletics
Student Medical Insurance:
Emergency
in required
Supervisor's/District
Yes _
Superintendent's
No__
concussion
awareness
guidelines:
Yes __
Medical Exam: Yes _
No_L
been made aware of Inherent
School Board action for approval:
Jay Mills
information:
Parent Permission:
NO.L
Medical Release: Yes _
Have participants
Yes _'-
_
_L No__
are trained
Yes _
Room. Gym, Practice and Game Fields
Dangers for this activity:
Yes _
NO.L
NO_"--
No_L
Yes
L No__
No_£
signature:
Jay Mills
(Please review attached guidelines on best practices for summer programs) Please e-mail the
application to asheneman@canfieldsolutions.com
by April 30, 2013.
completed
I~IUSIP---------------U";I~~ S.'hooh In)u!~n~t PIQ~r~m
Packet page 14 of 57
2013
SUMMER
PROGRAMS
ATHLETICS
SUMMER PROGRAMS RISK MANAGEMENT ANALYSIS FOR ATHLETICS
Please fill out this form electronically and e-rnail it back to our office.
you, if we have any questions or concerns.
-'=E:otp'"-'h-'-'r-'=a!..>:ta""--
School District:
..!...A~a~r~o~n.!.-.!....:R"",o~s~s'__
Contact person:
Girls
Name of activity:
School facilities
to be used:
Grade level of students
Games,
Weight
Team
Camp
TBD
_
...••
9<--.1..•...••
2
and appropriate
_
background
Aaron
information:
Ross,
Dale
Hagy,
- Coaches
At least one coach is first aid and CPR trained:
Emergency
Lifting,
...!.CM'-'.!a~iC'..-'n~G~y!...!.m.!.J.,.....!.P__.!A_=C:.._G~y!...!.m.!...-----
to be served:
the supervisor(s)
Black
2013
Practice,
Describe the activity:
_
Basketball
May - August
Date of activity:
Alain
_
509-398-1146
Phone no:
Identify
We will review the form and contact
response plan in place: Yes _'-
Coaches and youth athletics
Student Medical Insurance:
are trained
Yes _'-
Emergency Medical Release: Yes
Have participants
Supervisor's/District
in required
No_
L No__
Yes _
Superintendent's
L No__
NO__
been made aware of Inherent
School Board action for approval:
Yes
concussion
awareness guidelines:
L No_
L No_
Parent Permission:
Yes
Medical Exam: Yes
L No_
Dangers for this activity:
Yes
Yes
L No__
No_
signature:
~"-'a:!..ro.:....:...!.ft....:~..>.O~J"-'S'__
(Please review attached guidelines on best practices for summer programs) Please e-mail the
completed application to asheneman@canfieldsolutions.com
by April 30, 2013.
I~IUSIP---------------Uniled
Packet page 15 of 57
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lhur~n(~P1osr.m
_
2013
SUMMER
PROGRAMS
ATHLETICS
SUMMER PROGRAMS RISK MANAGEMENT
ANALYSIS FOR ATHLETICS
Please fill out this form electronically and e-mail it back to our office.
you, if we have any questions or concerns.
-=E=-<p"-'h-'-'r-=a:..:;ta=-
School District:
Phone no:
_
509-754-4737
Contact person:
Hillary
Name of activity:
--"G~i-'-'rl""s'__'S~o~cc""e=___r
Date of activity:
Coomes
Games
School facilities to be used:
the supervisor(s)
Sween/Sarah
_
ys other
soccer
camp
_
...>o9L--'1 ..••2~
and appropriate
Hurst
schoolslYouth
..."E=..:H,-,-",S,-S=o-",c-",c-",e.!...r
-"C::..!o"-'m-'-""p"-'Ie""x-'--
Grade level of students to be served:
Bob
_
..><J..."u"-'n""e"--'!/J"-'u"-'-IJ-y
Describe the activity:
Identify
We will review the form and contact
_
Hillary
background information:
Coomes/AI
- EHS Coaches
At least one coach is first aid and CPR trained: Yes
Emergency response plan in place: Yes _'-
L No_
No_
Coaches and youth athletics are trained in required concussion awareness guidelines:
Student Medical Insurance:
Yes _'-
Emergency Medical Release: Yes
Have participants
Parent Permission: Yes
No_
L No_
Medical Exam: Yes
been made aware of Inherent
School Board action for approval:
Supervisor'sjDistrict
Berg/
Yes __
Superintendent's
Yes
L No_
L No_
L No_
Dangers for this activity:
Yes
L No__
No_
signature:
HtUqy;j Coome;
(Please review attached guidelines on best practices for summer programs) Please e-mail the
to asheneman@canfieldsolutions.com
by April 30, 2013.
completed application
'~'USIP---------------CnilcllStlloolsh"unntc
Packet page 16 of 57
rfO,!~m
2013
SUMMER PROGRAMS
ATHLETICS
SUMMER PROGRAMS RISK MANAGEMENT ANALYSIS FOR ATHLETICS
Please fill out this form electronically and e-mail it back to our office.
you, if we have any questions or concerns.
-,=E:.J'p~h.!!-r.!::a~ta,,--
School District:
Phone no:
_
509-398-0473
Contact person:
Heather
Name of activity:
..!...F--"a'-'=sC>jtpi"-'i""tc=h-'--
Practice,
Describe the activity:
School facilities
Wood
_
-'-'M'-'-'a""YI---><J-"'u""IY'--
Date of activity:
to be used:
Grade level of students
Identify
_
Summer
league
...•.
9t.:::.-....L1
and appropriate
2
background
response plan in place: Yes _'-
Student Medical Insurance:
Emergency
Medical Release:
Have participants
are trained
Yes
in. required
L No_
Yes L No_
been made aware of Inherent
Yes
Superintendent's
Heather
information:
Wood
- Coach
L No__
No__
Yes
School Board action for approval:
Supervisor's/District
_
•••••
At least one coach is first aid and CPR trained:
Coaches and youth athletics
in Wenatchee
...!:E=.!H--'-""S-'S:::..o:::..ft:..>:b"'"'a""IC!...I..o:C~o~m~p!..::leO!..x'--------------------
to be served:
the supervisor(s)
Emergency
We will review the form and contact
concussion
awareness
guidelines:
L No_
L No_
Parent Permission:
Yes
Medical Exam: Yes
L No_
Dangers for this activity:
Yes
Yes
L No__
No__
signature:
!feather Wood
(Please review attached guidelines on best practices for summer programs) Please e-mail the
application to asheneman@canfieldsolutions.com
by April 30, 2013.
completed
I~IUSIP---------------Vllil~,J Sdux,1,
Packet page 17 of 57
In,~r~n<~ PfO,!~m
2013
SUMMER
PROGRAMS
ATHLETICS
SUMMER PROGRAMS RISK MANAGEMENT ANALYSIS FOR ATHLETICS
Please fill out this form electronically and e-mail it back to our office.
you, if we have any questions or concerns.
-=E""p"-'-h-".r-=a=ta"'----
School District:
Phone no:
_
509-750-7550
-!,D~a~nl...!.....!.M~a.wrtillin..!._
Contact person:
_
.Y.J-""uc.wn""e""/J"-'u""l!+y
Date of activity:
USATF
Describe the activity:
School facilities
_
.....!T...!.r""a-"'cu.k-"&"-'-F...,ie"-ll-"'.d
Name of activity:
to be used:
Grade level of students
Identify
_
Junior
Olympics
Emergency
response plan in place: Yes _'are trained
Yes _'-
Medical Release: Yes
Have participants
and
Competitions
L No_
Yes _
Yes
in required
No_
Superintendent's
_
Dan
information:
Martin
- Coach
L No__
No_
been made aware of Inherent
School Board action for approval:
Supervisor's/District
Practice
_
background
At least one coach is first aid and CPR trained:
Student Medical Insurance:
& Field
...J.7~-..J.1_2~
and appropriate
Coaches and youth athletics
Track
-=E::.:H....:..=,:S'-T..:....:....>ra""c"'-k"'--
to be served:
the supervisor(s)
Emergency
We will review the form and contact
concussion
awareness
guidelines:
L No_
L No_
Parent Permission:
Yes
Medical Exam: Yes
L No_
Dangers for this activity:
Yes
Yes
L No__
No_
signature:
(Please review attached guidelines on best practices for summer programs) Please e-mail the
completed application to asheneman@canfieldsolutions.com
by April 30, 2013.
·
...
·USIP---------------Vn;l~d
Packet page 18 of 57
Sothoo!> In~·ynn~(
P,o/;!.m
2013
SUMMER
PROGRAMS
ATHLETICS
SUMMER PROGRAMS RISK MANAGEMENT ANALYSIS FOR ATHLETICS
Please fill out this form electronically and e-mail it back to our office.
you, if we have any questions or concerns.
.=E".,p=..:.h..:..:.r-=a=ta=---
School District:
Phone no:
We will review the form and contact
_
509-398-6333
Contact person:
Britney Ratigan
Name of activity:
--'V'-"o<.!.I1'-"'e~y-"'b""'a"-'-I1---------------------------
Date of activity:
-'..!M'-'-'a""y/---"'J-"'uC!."ily'--
Describe the activity:
_
Hosting Skills Camp, Open Gym, Hosting Tournament,
Team Camp at
Blue Mountain Community College (July)
School facilities to be used:
....::G""y1-!.m""-'-"'S'------_4<-- ....•.
1_2
Grade level of students to be served:
Identify the supervisor(s)
_
and appropriate
_
Britney Ratigan, Heather Wood,
background information:
Ellie Pongracz. BreAnne Duff. Lisa McWilliams - Coaches
At least one coach is first aid and CPR trained: Yes
Emergency response plan in place: Yes
L No__
_£ No_
Coaches and youth athletics are trained in required concussion awareness guidelines:
Student Medical Insurance:
Yes _'-
Emergency Medical Release: Yes
Have participants
Parent Permission: Yes
No_
L No_
Medical Exam: Yes
been made aware of Inherent
School Board action for approval:
Supervisor's/District
Yes _
Superintendent's
(Please review attached guidelines
completed application
No
Yes
L No_
L No_
L No_
Dangers for this activity:
Yes
L No_
_
signature:
on best practices for summer programs) Please e-mail the
to asheneman@canfieldsolutions.com
by April 30, 2013.
I~IUSIP---------------r:";1~~S~hOqI; In,unll<.
Packet page 19 of 57
r".,t41t'
2013 SUMMER PROGRAMS
ATHLETICS
SUMMER PROGRAMS RISK MANAGEMENT ANALYSIS FOR ATHLETICS
Please fill out this form electronically and e-rnail it back to our office.
you, if we have any questions or concerns.
~E=<p::..:h..:..:r-",a:..:.ta=--
School District:
Phone no:
....•.
P-'J"-'-A"'-n...."d...,e"-'-r""s""o"-'n'--
Wrestling.
Name of activity:
_
Weight
to be used:
Grade level of students
Room, Wrestling
and appropriate
Dave Laird. Raul Tejeda.
background
CPR
trained:
response plan in place: Yes _'-
Coaches and youth athletics
Student Medical Insurance:
Medical Release:
Have participants
are trained
Yes
in required
L No_
Yes L No_
been made aware of Inherent
Yes _
Superintendent's
PJ Anderson
information:
Zack Brissey
L No_
No__
Yes
School Board action for approval:
Supervisor's/District
_
Aaron Sheneman.
At least one coach is first aid and
Room, Track
.>.8c...•.
1s..2
-
to be served:
the supervisor(s)
Emergency
Training
~W...LLlre"'-'s""twli.LIn~g---------------------------
Describe the activity:
School facilities
Strength/Cardia
_
""'S'-"u
•..•.
m.!..!!..!m-'->e"-lr
Date of activity:
Emergency
_
509-754-7184
Contact person:
Identify
We will review the form and contact
concussion
awareness guidelines:
L No_
L No_
Parent Permission:
Yes
Medical Exam: Yes
L No__
Dangers for this activity:
Yes
Yes
L No_
No__
signature:
(Please review attached guidelines on best practices for summer programs) Please e-mail the
completed application to asheneman@canfieldsolutions.com
by April 30, 2013.
·
...
·USIP---------------Unj"'d5<h_I.lu"ru<~Pr"8r .•'"
Packet page 20 of 57
March 2013
2013
SUMMER PROGRAMS
ATHLETICS
ATTENTION:
Superintendents/
Administrators/
Athletic
Directors/Coaches
With the summer break quickly approaching, now is the time to prepare for
your district's summer programs. A key to any successful summer program is
to have well established guidelines. We are pleased to provide the enclosed
risk management guidelines to help ensure you are offering safe and properly
managed summer programs for your students and guests.
-,
~
UNITED
SCHOOLS
INSURANCE
•
Attached is a risk management analysis for you to review and complete. The
analysis will note any safety concerns or other recommendations we may have
regarding the event. However, the final decision to conduct summer programs
remains with the local school district. Although the analysis will not constitute
an acceptance or rejection of the summer program, it is necessary in order to
ensure conformance with adopted USIP guidelines and assure liability
coverage through the USIP.
PROGRAM
451 Diamond Drive
Ephrata, WA 98823
We look forward to hearing from you on your
your programs are the same as last year and
next two years, you do not need to re-submit
about services and trainings available to you,
www.usipwa.us.
Please do not hesitate to contact our office if you have any questions,
can be of additional assistance.
Phone:
800.407.2027
Sincerely,
Find us at:
www.usipwa.us
Administered
Canfield
Packet page 21 of 57
proposed summer programs. If
continue to be the same for the
this form. For more information
please visit the USIP website at:
by:
Aaron Sheneman
Account Services/Risk Control
asheneman@canfieldsolutions.com
or if we
2013
SUMMER
PROGRAMS
ATHLETICS
SUMMER PROGRAMS RISK MANAGEMENT
GUIDELINES
Summer programs for students have become an important extension of many school district offerings.
Summer
programs provide students the opportunity to be involved in activities, which can further develop attitudes,
knowledge, skills, and strength.
However, due to the current emphasis on litigation, it is necessary to reduce
liability exposure, as much as possible, by both the instructor and school district.
It is, therefore,
that thorough planning be required in establishing summer programs for students.
important
General Guidelines
Many negligence suits have been successful, due to inadequate supervision of students, improper use of
equipment, inappropriate activities allowed to occur, and lack of building security. The following guidelines
designed to assist you in formulating minimal liability exposure summer programs.
are
1)
Supervision should only be performed by school district personnel who possess mature behavior and
are trained and knowledgeable in student discipline/control,
building security, safety procedures, and
skill development (appropriate to the activity).
2)
Supervision
3)
School keys should only be issued to staff members who have responsibility
security. The key cannot be loaned to others.
4)
The program should occur at a school district facility, when possible. If travel between sites is
necessary, it should be provided via school district vehicles and drivers.
5)
The collection of user fees must follow proper district procedure for receipting, security of the funds,
and depositing into an ASB/district account. The collection of fees should neither be for profit-making
individuals nor organizations.
must be in person where the students'
activities
are visible and controllable.
for the key and building
If profit-making is involved, the individual or group
should lease the school district facilities and insure the risks.
Programs
1)
Students
participating
participation
a)
in summer athletic
documentation
programs
should provide the school district
with the same
as for any regular season sport:
d)
Required to have student insurance accident coverage for the summer, or be covered by a
family medical plan.
Signed parent/guardian
permission form.
Signed Emergency Medical Release form, in case medical treatment is necessary and the
parents are not available.
Signed Warning of Inherent Dangers form for any student new to the school district, or to the
e)
athletic program.
Physical examination/doctor's
f)
to the school district, or athletic program.
Required Lystedt Law information for players and parents new to the district,
b)
c)
approval to participate
in the athletic
event for any student
or for athletes
new to the program.
I~IUSIP----------------U •."cd
Packet page 22 of 57
S~ho ••b I••••• nc~ r'Oi' •• m
new
2013
SUMMER
PROGRAMS
caused by mismatches,
ATHLETICS
2)
In order to prevent injuries
experience, and skill level.
students
should be grouped
according
to age, size,
3)
Since fatigue can contribute to student injuries, care must be taken to reduce this element of risk.
use of frequent rest breaks, liquid breaks, progressive workup of skill development, scrimmages
restricted to half court, etc. is highly recommended.
4)
In order to reduce the potential for student injuries, the appropriate use of safety equipment must be
considered.
Examples: volleyball elbow and kneepads, batting helmets, catcher's gear, helmets, etc.
The
Transportation
The school district must be careful not to allow students to drive to remote sport camps, as part of a schoolsponsored program. Any transportation
of students for school-sponsored
events should follow the usual
(District) transportation
policies and procedures.
Deadline
Please submit your summer program forms to Aaron Sheneman (asheneman@canfieldsolutions.com)
before April 30, 2013.
bye-mail,
·..-..·USIP---------------Uniud
Packet page 23 of 57
Schllol> l:•• ~nncc f'rOi1I.m
2013
SUMMER
PROGRAMS
ATHLETICS
SUMMER PROGRAMS CHECKLIST
This checklist is designed to help remind coaches of the necessity for proper planning for all summer activities.
If you do not know the answer to, or need assistance with, answering/fulfilling
a ny of the following items,
contact your building administrator
or your district administrative
office for assistance.
If additional assistance
is needed, contact your district's insurance carrier.
1)
What types of summer programs are planned?
a) Local: non-contact
b) Local: contact
c) On campus team camp
d) Off campus team camp
e) On campus individual skills camp
f)
Off campus individual skills camp
g) Team competitive - contact
h) Partial team - non-contact
i)
Other
2)
Who will coach these programs?
a) Regular district employed coaches?
b) Volunteers - need district approval ahead of time
3)
c)
Guest coaches
Are
a)
b)
c)
coaches to be paid?
Yes
No
If yes,
i)
_by district (know district procedures)
ii) _by booster club
iii) _by college or sponsoring organization
Cash is not an appropriate form of payment;
d)
4)
5)
6)
we recommend
Insurance Coverage - liability insurance required
a) District coverage (see #13a) or
b) Special events policy (National Coaches Assoc. Insurance
this method
not
be used.
doesn't cover summer programs)
Insurance Coverage - accidental injury insurance for coaches
a) Private insurance
b) L&I
c) Volunteers may not be covered by L&I coverage (review with district's
representative)
Health Related Issues for Players
a) Current physical required
b)
c)
d)
e)
Current accident insurance required
Emergency treatment form
Parent permission form signed
Warning letters signed by players and parents
·.-.·USIP---------------Uni •.cd :>tllV<>h I">ur~n<~ Y'0l.',.m
Packet page 24 of 57
2013
7)
8)
9)
10)
PROGRAMS
ATHLETICS
Facilities
a) District facilities - coordinate with maintenance department
b) If outside group uses facilities, follow district facility use agreement
policies
District/ ASB Equipment
a) Ensure proper fitting and refitting of equipment, especially helmets
b) Do you check out equipment to players for entire summer? Do they take equipment
c) Inventory control of equipment is essential; keep equipment at school
d) If required, re-certify equipment at program's end
Vendor Provided Equipment
a) Who fits equipment?
b) Is equipment NOCSAE certified?
c) Who pays for rental of equipment?
d) Are vendors renting equipment from schools?
limitations)
home?
(If so, contact insurance vendor for coverage
Supervision
a) Locker rooms; pre- and post-practice
b) Coaches properly assigned to duties (especially important with new, inexperienced, or volunteer
coaches
c) Head coach responsible for instructing assistants in proper supervision when players present or
under the care of a school program-head
coach trains his coaches in supervision techniques and
expectations
d) Transportation(the "just show up @_" does not work)
e)
f)
g)
h)
i)
j)
11)
SUMMER
Programs on campus transportation
no different from school year
Regional off campus programs-review
district transportation
policy
Off campus travel is listed by preference below; (i) being the preferred method:
i)
School transportation,
i.e. buses, vans, or other district vehicles driven and operated by
district employees;
ii)
Private carriers such as charter buses;
iii) Car pooling with designated adult drivers; and
iv) Students driving themselves and/or riding with other students is not recommended
and comes with high risk and huge liability exposure. We recommend the student
have district prior approval, if this transportation
method is used.
Off campus program supervision plan should include, but not be limited to, camp instruction
sessions, leisure time activities, overnight accommodations
if used, emergency treatment, and
contacts. Home stays are not recommended.
Student conduct expectations should include a written team "Code of Conduct" and delegation of
who will be responsible for administering discipline.
There should also be a Code of Conduct for coaches at summer camps, to ensure the safety and
ability to react to emergency conditions associated with team members.
Physical Conditioning/Preparation
of Players for Contact
a) Ensure proper strength, flexibility, and cardio vascular training
to any full contact drills.
b)
prior to starting
practice and prior
"No pad days" before football contact
I~IUSIP---------------Un;,c<! Sch"'","
Packet page 25 of 57
Inou.an<c J''''I<'~m
2013
c)
d)
SUMMER
PROGRAMS
ATHLETICS
Have a progressive intensity to contact drills
Do not expose players to full-contact camps without proper "pre-camp"
camp's format so you can properly prepare your players, subsequently,
experience from the camp.
conditioning.
Know the
maximizing a positive
12)
Fiscal Issues
a) If a fee is charged for a district sponsored/approved
camp, receipt all funds, use purchase orders
for expenditures, and follow all district ASB or district fiscal guidelines.
b) If a fee is charged for an off campus camp, follow district procedures for handling money but don't
commingle public and private funds.
c) Don't set up independent banking accounts for summer programs, as this opens the
custodian of the account to personal liability for any losses or mishandling of funds.
d) If the camp is sponsored by a private vendor, follow district procedures for facility use agreements
and liability insurance coverage requirements.
e) If private vendor desires to rent school equipment, check with insurance carrier for extended
liability exposure for the school, the coach, and the vendor.
13)
Administrative
Approval
a) If the school board approves the program, then the school's liability insurance covers the program.
b) If the school board does not approve the program, then those individuals running the program are
personally liable for any negligence and resulting claims. This is a huge liability risk and not
recommended under any circumstance. Seek special events coverage, if needed.
14)
Transportation
The following information is provided to give a clear picture of the liability
transportation
of students during "after school" activities.
Priorities for providing student transportation:
a) School district vehicle insurance is primary
b) School vehicle with school employee as a driver
c) School vehicle with private person driving (person usually qualifies
d)
e)
f)
program)
Private carrier such as Greyhound
Advisor's car with advisor driving
Parent car with owner driving
buses (private
carrier's
insurance
issues surrounding
through
district's
covers vehicles)
·
...
·USIP--------------l!r,ilt4Slh<wl1l1n"uce"O"~1Q
Packet page 26 of 57
volunteer
Ephrata High School Volleyball Camp
Out-of-State Travel Request
Britney Ratigan – Head Coach
The Ephrata Volleyball program will be traveling to Pendleton, Oregon for a summer Volleyball
camp.
Date: July 7th & 8th
Location: Pendleton Oregon
Hosted by: Blue Mountain Community College--Dave Baty (Head Volleyball Coach)
Description: The coaching staff and players of Blue Mountain CC will be working with our
athletes on the basic fundamentals and knowledge of volleyball.
Lodging: We will be staying at the Red Lion Hotel in Pendleton OR (4 kids to a room)
Transportation: We will be traveling as a team in 3 vehicles driven by Britney Ratigan, Heather
Wood and BreAnne Duff.
Number of kids: 18
Chaperones: Britney Ratigan, Heather Wood & BreAnne Duff
Agenda:
July 7th--10:00am Leave EHS
1:00pm Arrive at Red Lion Hotel (check in)
2:30pm Leave for BMCC
3:00pm-5:30pm First Session at BMCC
5:30pm-6:30pm Dinner Break
6:30pm-8:30pm Second Session
July 8th---8:30 leave for BMCC
9:00am-11:30am First Session
11:30am-12:30pm Lunch breaks
12:30pm-3:00pm Second Session
3:30pm Leave for Ephrata
Packet page 27 of 57
Resolution 2012-2013-06
WIAA – School Board Resolution
Delegating Authority to WIAA, 2013-14
Please return by June 10, 2013
Name of School District or Private School: Ephrata School District
By action of the 1976 Legislature, each School District Board of Directors may delegate control, supervision, and regulation of any
extracurricular activity to the WIAA and compensate such entity for services provided.
The local SCHOOL BOARD PRESIDENT and SECRETARY must sign this enrollment form to indicate that the School Board has
approved the District’s or School’s membership in the Association and as members, these schools will follow the WIAA Rules and
Regulations.
SCHOOL BOARD RESOLUTION DELEGATING AUTHORITY TO WIAA
WHEREAS Chapter 32, Laws of 1975-76, 2nd Ex. Sess. grants authority to each school district board of directors to control, supervise
and regulate the conduct of interschool athletic activities and other interschool extracurricular activities of an athletic, cultural, social, or
recreational nature for students in the district.
WHEREAS Chapter 32, Laws of 1975-76, 2nd Ex. Sess. authorizes school district boards of directors to delegate control, supervision
and regulation of any of the aforesaid activities to any voluntary, nonprofit entity and to compensate any such entity for services provided subject
to the satisfaction of certain conditions and approval by the State Board Of Education.
WHEREAS the Washington Interscholastic Activities Association is a voluntary, nonprofit entity which has satisfied the conditions,
expressly set forth in Chapter 32, Laws of 1975-76, 2nd Ex. Sess. and has further been approved by the State Board of Education in action
taken on August 17, 1977.
WHEREAS the board of directors of Ephrata School District being otherwise fully informed of the rules and regulations of the
Washington Interscholastic Activities Association as approved by the State Board of Education and recognizing that said rules and regulations
provide for private sponsorship of post-season tournaments for extracurricular activities by WIAA, consent to abide by such rules and
regulations.
NOW THEREFORE, the board of directors of the Ephrata School District hereby delegates to the Washington Interscholastic Activities
Association the authority to control, supervise and regulate interschool activities consistent with the rules and regulations of WIAA. The Board of
Directors retains the right to establish eligibility standards that meet or exceed the rules and regulations of WIAA.
INTERSCHOLASTIC OFFICIALS L&I COVERAGE STATEWIDE
Beginning July 1, 1988, interscholastic sports officials were covered by Washington State Labor and Industries via a common rate
and payment system that eliminated game-by-game calculations and record keeping by school and/or district business offices.
WIAA will guarantee payment of L&I premiums for WOA registered officials for all interscholastic activities under WIAA’s
jurisdiction and will assess WIAA member schools via classification rates at the same time service fees are billed. Officials L&I
coverage is only in effect for activities authorized and offered by School Board approval and listed on the school’s WIAA
membership form.
By signing below the School Board President and School Board Secretary affirm that the information above is accurate for the
school district or private school listed.
Signed __________________________ Date _________ Signed __________________________ Date __________
SCHOOL BOARD PRESIDENT
SCHOOL BOARD SECRETARY
Washington Interscholastic Activities Association
435 Main Avenue South, Renton, WA 98057
Phone: (425) 687-8585 Fax: (425) 687-9476
Website: www.wiaa.com
WIAA – Private/Public School District Membership Form
Packet page 28 of 57
Declare Items Surplus
Ephrata School District No. 165
499 C St. NW
Ephrata, WA 98823-1690
Resolution
Whereas,
2012-2013-07
The following items are no longer needed or used:
6 Frigidaire Ranges from Home/Family Living Classroom
Serial Numbers: VF30120346, VF30120331, VF23911443,
VF24402095, VF24402041, VF24402094
Be It Resolved,
by the Directors of Ephrata School District No. 165, that this
item be declared surplus and disposed of according to policy:
ADOPTED by the Board of Director of Ephrata School District No. 165 at the regular
meeting held on the 28th day of May 2013.
ATTEST:
Date
Chairman
Secretary to the Board
Member
Member
Member
Member
Packet page 29 of 57
Ephrata School Plstr1ct
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Packet page 30 of 57
I
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9
11.
17
19
RESOLUTION APPROVING TWO MONTHLY WARRANT RUNS
Ephrata School District No. 165
499C ST. NW
Ephrata, WA 98823-1690
RESOLUTION 2012-2013-08
Whereas,
the Ephrata School District No. 165 has a monthly accounts payable run on or
about the 10th of the month, and,
Whereas,
operational costs, including but not limited to utilities, RICOH, WALMART, and
other time sensitive items are not received until the day of or after the warrant run
and are not paid until the following month, and,
Whereas,
bills not paid until the following month may result in finance, late charges, and
freezing of accounts,
THEREFORE, BE IT RESOLVED, The Directors of Ephrata School District No. 165, Grant
County, Washington, approve having the district run two warrant runs: one to be run the last
business day of the month starting in June 2013 with the mid-month warrant run moving to on
or about the 15th of each month starting in July 2013 to address the concerns listed above.
APPROVED by the Board of Directors of Ephrata School District No. 165, Grant County,
Washington, in a meeting thereof held on the 28th of May, 2013.
ATTEST:
Date
Chairman
Secretary to the Board
Member
Member
Member
Member
Packet page 31 of 57
Margaret S. Downs Scholarships
Ephrata School District No. 165
499 C St. NW
Ephrata, WA 98823-1690
Resolution
2012-2013-09
Whereas,
the Margaret S. Downs Art Scholarship will be increased from
one (1) awarded scholarship per year to two (2) awarded
scholarships per year.
Be It Resolved,
by the Directors of Ephrata School District No. 165, will increase
the number of Margaret S Downs Art Scholarships to two (2) per
year.
ADOPTED by the Board of Director of Ephrata School District No. 165 at the regular
meeting held on the 28th day of May 2013.
ATTEST:
Date
Chairman
Secretary to the Board
Member
Member
Member
Member
Packet page 32 of 57
Full Name
ANDRUS, JAMIE MICHELLE
BALTHAZOR, STACY L
BAZALDUA, HEIDI ANN
BILLINGSLEY, RONDA KAY
BISCHOFF, ROBERT DALE
BROWN, LAURA ERIN
CLARK, JODY L
DILLIN, JUDY MARIE
FIRL, STEPHANIE MICHELLE
FLEMING, JOAN JEANNINE
HAMLETT, ASHLEY MARIE
JENSEN, DARCY JEAN
JONES, CAMILLE GRIGG
KLEPEC, GARY R
MULLINGS, TINA MARIE
POMEROY, LANITA SUE
SISSON, DEBORAH KAY
STEWART, KRISTINE M
STREDWICK, LILIA
WALKER, MEREDITH E
WANKE, CARRIE MARIE
WHALEN, PATRICIA ANN
WORKMAN, KIMBERLY B
Building Description
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
BUNKELMAN, JENNIFER SUE
BYAM, ALISON RENEE
CORRELL, HEATHER LEEANN
FRONSMAN, CORTNEY MICHELLE
GARCIA, ELI
GONZALES, MELISSA MARIE
GRAVES, VINKA RENE
HELSLEY, EDITH ADINA
JONES, JENNIFER CALBICK
KOCAN, CHARLIE MARIE
LAUGHLIN, LAWRENCE CHARLES
MCDONNELL, JOAN SARA
MCNEILL, DONNA R
MONSON, JULIE ELLEN
PHEASANT, CARLA JO
REED, JEFFREY RICHARD
SHENEMAN, SHANNON JAMIE
STUMP, ROSEMARY J
VASQUEZ, JEREMY ADOLFO
WATSON, BILLIE JEAN
WHEELER, MARCY LYNN
WHITE, JERRY L
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
Packet page 33 of 57
WITT, JUDY A
GRANT SCHOOL
ALLSOPP, MARLA MAE
ALLSTOT, KATHLEEN LEAH
ANDERSON, ANDREA C
ANDERSON, LAWRENCE M
DEVINE, KENT JOHN
DOW, GAYLE PATRICE
EVENSON, BRANDON E
EVENSON, MARCY JO
HAGY, RHONDA RENA
INMAN, DANIEL LEE
JOHNS, MIQUEL NICOLE
JOHNSON, TAMARA MAE
KAATZ, SALLY A
KILLINGER, MARY M
LAUGEN, JASON JON
MARTIN, DANIEL THOMAS
MAY, GEORGIA
MAYHUGH, DAVID LUKE
MILLS, JAY
ODONNELL, TIMOTHY PAUL
PENDLETON, BRIAN A
RAMIREZ, MICHELE A
RERECICH, SARAH MARIE
ROLOFF, CASSANDRA ELLEN
SCELLICK, SHARON MAJELLA
SMITH, TERRA ANGELA
SPRINGS, TOBIN JAMES
TEMPEL, DAVID C
VASQUEZ, SARAH MARIE
WEBB, MICHELE RENE
WHITEMAN, CHRISTOPHER LAURENCE
WOLF JR, JOSEPH G
WOOD, HEATHER KENNEDY
YENNEY, SHELLEY MARIE
YOUNG, JESSIE LYNN
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
ANDERSON, JAMES E
BEIERMAN, EILEEN M
BROESCH, NICOLE ARLETTA
CARDWELL, FRANK W
CROSBY JASMAN, GAEMMI DAWN
DOWNER, JASON A
FORSTER, BRIAN EDWARD
HAGY, DALE THOMAS
HANBERG, GREGORY SCOTT
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
Packet page 34 of 57
HUTCHINS, LINDA JEANNETTE
JACOBSEN, MICHELE JOY
MASSEY, SHEILA RAE
ROSS, AARON MICHAEL
SIEG, RANDELL L
SUEHIRO, MIKE H
TINNELL, LESLIE ANN
WEDDLE, GARY ROGER
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
BAZALDUA, BENJAMIN
BRACHT, DOMINIQUE
CISNEROS, NICOLE LIANNE
FLANIGAN, DAWN MARIE
FRENCH, AMBER MARIE
HAM, GARY BOYCE
HAM, KATHY MARCELLE
HEWITT, GREG BRUCE
HUCKABY, CARRIE M
LAIRD, DAVID GLENN
MALONE, JOELLE ARLENE
MICKELSEN, JENNIFER DIANE
POPE, JEFFREY T
RAWLEY, CLAUDETTE ANICE
STIDMAN, DIANNA L
WEBER, DEIDRA LEA
WHITAKER, JANIS KAY
PARKWAY
PARKWAY
PARKWAY
PARKWAY
PARKWAY
PARKWAY
PARKWAY
PARKWAY
PARKWAY
PARKWAY
PARKWAY
PARKWAY
PARKWAY
PARKWAY
PARKWAY
PARKWAY
PARKWAY
BERGMAN, LISA M
BURNS, HEIDI ANN
DEHOOG, CAMERON BRIGIT
DUDA, JESSICA KAY
HUDSON, SCOTT E
SAGE HILLS SCHO
SAGE HILLS SCHO
SAGE HILLS SCHO
SAGE HILLS SCHO
SAGE HILLS SCHO
BROWN, DEANNA LYNN
D'IMPERIO, KIMBERLY
JENN, TONYA MARIE
LOBE, JOLEE CHRISTINE
MCNAMARA, LISA E
SPECIAL SERVICE
SPECIAL SERVICE
SPECIAL SERVICE
SPECIAL SERVICE
SPECIAL SERVICE
SIMON, JERRY
SPERLINE, ANDI
ELOFF, TRAVIS
MARTELL, DANIEL
CUMMINGS, AARON
THROGMORTON, CHARLOTTE
MILLARD, DAWN
DAHL, SHANNON
SUPERINTENDENT
ADMIN
ADMIN
ADMIN
ADMIN
ADMIN
ADMIN
ADMIN
Packet page 35 of 57
MONSON, SCOTT
ADMIN
RYAN, SALLY
BOLAND, MEGAN ALICE
BUSINESS MANAGER
GT, CR and PARKWAY
Packet page 36 of 57
Full Name
BEIERMAN, PENNY
BLOCK, DIANA NICOLE
DAVILA, ROSIBEL ROMERO
GOMEZ, MARIA THERESA
GRAY, SANDRA FAY
HAMPTON, ALAN C
HEINOLD, CHERYL LYNN
HELSLEY, AUDRA A
HENDRICKSON, KATHY B
LAUGEN, TINA MAE
MILLER, JAIMIE LYNN
NIEHENKE, SUSAN A
ROY, JULIE C
STUCKY, SARAH MARIE
Building Code Desc
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
COLUMBIA RIDGE
BEVIER, BRENDA LEE
BOYD, DAWN A
BROWN, JERRY J
CRAWFORD, LINDA FAYE
CRUZ, ROSA LINDA
LOMBERA, ELIZABETH MORFIN
LOPEZ, ANGELINA
LYBARGER, LUCILLE B
PATTERSON, SHERIE SUE
WITTE, CINDY
FOOD SERVICE
FOOD SERVICE
FOOD SERVICE
FOOD SERVICE
FOOD SERVICE
FOOD SERVICE
FOOD SERVICE
FOOD SERVICE
FOOD SERVICE
FOOD SERVICE
BIELINSKI, TANNA MARIE
BLUE, CHRISTY LEE
COLLINS, JULIE A
GALLAWAY, KIM CHRISTINE
GARCIA, ENEDINA
GONZALEZ, ROCIO DEL CARMEN
HUSTAD, NANCY LYNN
KLEIN, MARGARET JEAN
LAPLANT, CAROL
LEWELLYN, DEBORAH A
LUTZ, LINDA M
MARTIN, JOELLEN EVE
MARYOTT, BRANDY L
MCDONNELL, DEBRA LOUISE
MCGUIRE, MELINDA FLOREE
ROEHLING, SHARI K
ROSE, KATHRYN G
SCHMUCK, KATHERINE S
SMITH, GINGER K
TERRY, SUMMER DAWN
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
GRANT SCHOOL
Packet page 37 of 57
VERNON, DOLORES
WIERSMA, LISA MAE
GRANT SCHOOL
GRANT SCHOOL
BERG, ALAN D
BLACK, SANDRA LEE
BORUFF, JILL M
BROWN, DEBBI K
BUNNEY, JENNIFER MARIE
CANET, ANNA J
COUTURE, CECELIA G
DELONG, STEPHANI M
EBBERSON, LINDA ANN
FRIEND, MARY EVELLYN
GALLAWAY, PATRICK C
HECKER, CHRISTA
KOLVES, SCOTT M
SANCHEZ, MARIA A
SHALLA KIRKHAM, NOELLA MARY ANN
THOMAS, TRACEY J
WEBER, DIANE E
WREN, SUZAN RENEE
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
HIGH SCHOOL
DURHAM, JOHN J
LOEFFELBEIN, WILFRED D
MCATEE, DANNY
MCNEILL, BRADLEY
RUSSELL, RICHARD LEE
WEBER, JON BARTLETT
WITTE, ROCK
MAINTENANCE
MAINTENANCE
MAINTENANCE
MAINTENANCE
MAINTENANCE
MAINTENANCE
MAINTENANCE
BELNAP, SHARLENE K
GINGRICH, RHONDA ELLEN
HANBERG, GRETA E
HOOPER, STACY LINN
JOHNSON, JANICE LYNN
LNENICKA, REBECCA JO
MCNEILL, JAMES C
NASH, CAROLANN
SEDGEWICK, THOMAS N
SPENCER, DEBRA J
SWAGER, LORETTA M
TERRY, RICKY L
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
MIDDLE SCHOOL
CULBERTSON, LISA ANN
CUMMINGS, SHELBI RAE
FUCHS, TIMOTHY LEO
MORRIS, MARCHELLE ELDINE
PARKWAY
PARKWAY
PARKWAY
PARKWAY
Packet page 38 of 57
MURRAY, DEEDRA NASHAE
ODEN, JERI D
STUCKY, LEEANN MARIE
VELA, RUTH
WELLS, TERESIA L
WOLF, CARIN ANNE
WRIGHT, J LOUISE
PARKWAY
PARKWAY
PARKWAY
PARKWAY
PARKWAY
PARKWAY
PARKWAY
ALLEN, MELISSA
CHRISTOPHERSON, NATALIE MICHELLE
FALCONER, TARA MARIE
TATE, DEBORAH J
WENTWORTH, CAMELA G
SAGE HILLS SCHO
SAGE HILLS SCHO
SAGE HILLS SCHO
SAGE HILLS SCHO
SAGE HILLS SCHO
POPE, JACQUELINE MARIE
SPECIAL SERVICE
MAEDKE, JO
JEFFERSON, MARTIN N
ROSS, MATTHEW W
TECHNOLOGY
TECHNOLOGY
TECHNOLOGY
ADAMS, MELISSA
ARMOUR, DONNA ELAINE
BENTHEM, SONJA ELIZABETH
COBB, LAURA J
DUFFEY, KYLE E
DURHAM, DEBRA ANN
GALLAWAY, PAT
HECKER, CHRISTA
JENKINS, JESSICA MAE
LAUGEN, CHERYL
MARTIN, RANDY GAIL BROWN
NAIRNE, KENNETH MICHAEL
NELSON, ELLEN CORINNE HULSE
SABALZA CASTELLON, ADRIANA
SAVAGE, MATTHEW J
SORGER, LISA M
TATE, EDWARD L
WANKE, MARK STEVEN
WIERMAN, LINDA IRENE
WINSKI, COLLEEN M
WURL, BRENDA K
TRANSPORTATION
TRANSPORTATION
TRANSPORTATION
TRANSPORTATION
TRANSPORTATION
TRANSPORTATION
TRANSPORTATION
TRANSPORTATION
TRANSPORTATION
TRANSPORTATION
TRANSPORTATION
TRANSPORTATION
TRANSPORTATION
TRANSPORTATION
TRANSPORTATION
TRANSPORTATION
TRANSPORTATION
TRANSPORTATION
TRANSPORTATION
TRANSPORTATION
TRANSPORTATION
BUCHMANN, KARIN M
RAAP, KELLY
RATIGAN, SHARI
RODRIGUEZ, OLGA
WULF, CATHLEEN
DISTRICT WIDE
DISTRICT WIDE
DISTRICT WIDE
DISTRICT WIDE
DISTRICT WIDE
Packet page 39 of 57
67$7(2):$6+,1*721
683(5,17(1'(172)38%/,&,16758&7,21
REPORT 1251
RUN MAY 7, 2013 @ 14:41
SUMMARY OF FULL-TIME EQUIVALENT ENROLLMENT AS REPORTED ON FORM P223 FOR SCHOOL YEAR ENDING 2013
Ephrata S.D. No. 165
Grant County No. 13
North Central E.S.D. 171
District Total Basic Education Enrollment
GRADES
HALF-DY.
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
91.00
92.00
92.00
93.00
93.50
92.50
91.00
90.50
89.50
91.67
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
FULL-DY.
JUNE
AVERAGE
FIRST
203.06
204.06
202.06
203.06
203.04
202.04
204.04
204.04
202.04
203.05
SECOND
166.00
169.00
172.00
172.00
173.00
171.00
172.00
170.00
170.00
170.56
THIRD
150.00
146.00
149.00
149.00
148.00
147.00
145.00
145.00
146.00
147.22
FOURTH
163.22
165.22
167.22
168.22
169.22
169.24
168.24
165.24
168.24
167.12
FIFTH
166.00
170.00
164.50
167.50
168.50
169.50
170.50
167.50
166.50
167.83
SIXTH
179.02
182.02
182.02
178.02
175.02
179.00
180.00
182.00
180.00
179.68
SEVENTH
167.00
167.00
169.00
171.00
171.60
168.67
166.20
168.65
166.80
168.44
EIGHTH
172.00
170.00
171.00
172.00
172.52
170.59
169.59
172.59
170.04
171.15
NINTH
180.53
180.86
179.86
179.53
180.53
182.00
180.00
180.00
180.00
180.37
TENTH
197.23
197.23
202.39
200.39
200.39
198.23
199.23
197.03
193.38
198.39
ELEVENTH
177.30
176.95
174.95
171.95
172.95
170.15
170.15
169.65
168.15
172.47
TWELFTH
164.56
162.06
161.38
161.20
161.20
158.23
154.76
152.59
150.30
158.48
91.00
92.00
92.00
93.00
93.50
92.50
91.00
90.50
89.50
91.67
GRADES 1-3
519.06
519.06
523.06
524.06
524.04
520.04
521.04
519.04
518.04
520.83
GRADE 4
163.22
165.22
167.22
168.22
169.22
169.24
168.24
165.24
168.24
167.12
GRADES 5-6
345.02
352.02
346.52
345.52
343.52
348.50
350.50
349.50
346.50
347.51
GRADES 7-8
339.00
337.00
340.00
343.00
344.12
339.26
335.79
341.24
336.84
339.58
GRADES 9-12
719.62
717.10
718.58
713.07
715.07
708.61
704.14
699.27
691.83
709.70
*** TOTALS
2,176.92
2,182.40
2,187.38
District Eligible High Poverty School Enrollment
2,186.87
2,189.47
2,178.15
2,170.71
2,164.79
2,150.95
2,176.40
GRADES
KINDERGARTEN
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
91.00
92.00
92.00
93.00
93.50
92.50
91.00
90.50
89.50
91.67
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
FIRST
203.06
204.06
201.00
202.00
203.04
201.00
203.00
204.04
202.04
202.58
SECOND
166.00
169.00
172.00
172.00
173.00
171.00
172.00
170.00
170.00
170.56
THIRD
150.00
146.00
148.00
148.00
148.00
146.00
144.00
145.00
146.00
146.78
*** TOTALS
610.06
611.06
613.00
615.00
617.54
610.50
610.00
609.54
607.54
HALF-DY.
FULL-DY.
Packet page 40 of 57
JUNE
AVERAGE
611.58
67$7(2):$6+,1*721
683(5,17(1'(172)38%/,&,16758&7,21
REPORT 1251
RUN MAY 7, 2013 @ 14:41
SUMMARY OF FULL-TIME EQUIVALENT ENROLLMENT AS REPORTED ON FORM P223 FOR SCHOOL YEAR ENDING 2013
THE VOCATIONAL/SECONDARY AND SKILL CENTER ENROLLMENT BELOW IS INCLUDED IN GRADE 9-12 ENROLLMENT:
VOC-SECNDRY
158.84
159.01
160.07
159.04
157.80
154.63
153.54
VOC 7-8
19.95
19.80
19.95
20.55
20.85
21.15
20.70
152.66
150.39
20.55
20.40
156.22
20.43
THE COLLEGE ENROLLMENT IS REPORTED BELOW AND IS NOT INCLUDED IN ENROLLMENT REPORTED ABOVE:
RUNNING START
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
18.14
17.94
17.95
19.54
20.54
20.54
20.35
20.02
19.38
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
NONVOC.
VOCATIONAL
Ephrata S.D. No. 165
Grant County No. 13
JUNE
AVERAGE
North Central E.S.D. 171
P-240A PRIVATE SCHOOL STUDENTS SERVED BY PUBLIC SCHOOLS
GRADES
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
SUBTOTAL
P-240B HOME-BASED STUDENTS SERVED BY PUBLIC SCHOOLS
SUBTOTAL
727$/2)3$
3% 36
366800(5
(152//0(17(/,*,%/(
)25%$6,&6833257
Kindergarten
727$/
3
91.67
Grades 1-3
520.83
Grade 4
167.12
Grades 5-6
347.51
Grades 7-8
339.58
Grades 9-12
TOTAL
709.70
GRAND TOTAL
91.67
520.83
167.12
347.51
339.58
709.70
2,176.40
2,176.40
*
RUNNING START TOTAL
19.38
VOC-SECNDRY 9-12 *
SKILLS CENTR
*
GRAND TOTAL
VOC-SECNDRY 7-8
* INCLUDED IN GRADE 9-12 P223S
VOCATIONAL PROGRAM TOTALS
P-223
Voc 7-8
Voc-Secndry
Skill Cntr
Packet page 41 of 57
P-223S
GRAND TOTAL
20.43
20.43
156.22
156.22
2,195.78
TOTAL
67$7(2):$6+,1*721
683(5,17(1'(172)38%/,&,16758&7,21
REPORT 1251
RUN MAY 7, 2013 @ 14:41
SUMMARY OF FULL-TIME EQUIVALENT ENROLLMENT AS REPORTED ON FORM P223 FOR SCHOOL YEAR ENDING 2013
,KHUHE\FHUWLI\WKDWDOOVWXGHQWVDUHUHSRUWHGLQDFFRUGDQFHZLWKHQUROOPHQWUHSRUWLQJUXOHVDQGLQVWUXFWLRQVDQGWKDWVXSSRUWLQJVWXGHQW
UHFRUGVDUHDYDLODEOHIRUDXGLW
BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB
'LVWULFW6XSHULQWHQGHQWRU$XWKRUL]HG2IILFLDO
Packet page 42 of 57
3wa6amswa12.p
EPHRATA SCHOOL DISTRICT
05.13.02.00.00-10.2-010003
4:11 PM
2012-2013 Budget Status Report
05/23/13
PAGE:
1
10--General Fund-- FUND BALANCE -AGENCY ACCOUNTS -- Revised -- BUDGET-STATUS-REPORT
Fiscal Year 2012 (September 1, 2012 - August 31, 2013)
For the
EPHRATA SCHOOL DISTRICT
School District for the Month of
ANNUAL
A. REVENUES/OTHER FIN. SOURCES
BUDGET
1000 LOCAL TAXES
ACTUAL
ACTUAL
FOR MONTH
FOR YEAR
April
,
2013
ENCUMBRANCES
BALANCE
PERCENT
3,336,101
1,344,116.96
3,071,466.93
264,634.07
92.07
324,110
17,465.36
276,640.82
47,469.18
85.35
3000 STATE, GENERAL PURPOSE
12,623,992
1,472,084.98
8,593,761.07
4,030,230.93
68.07
4000 STATE, SPECIAL PURPOSE
2,553,087
237,719.20
1,765,098.54
787,988.46
69.14
2000 LOCAL SUPPORT NONTAX
5000 FEDERAL, GENERAL PURPOSE
0
.00
2,760.27
6000 FEDERAL, SPECIAL PURPOSE
2,111,470
234,420.19
1,227,395.30
884,074.70
58.13
8,231.11
11.49
7000 REVENUES FR OTH SCH DIST
8000 OTHER AGENCIES AND ASSOCIATES
0.00
9,300
122.13
1,068.89
24,735
3,059.34
29,105.38
0
.00
.00
.00
0.00
20,982,795
3,308,988.16
14,967,297.20
6,015,497.80
71.33
11,551,388
963,962.41
7,434,335.76
3,176,835.91
940,216.33
91.86
0
.00
.00
0.00
.00
0.00
2,023,231
164,479.86
1,331,362.09
614,654.50
77,214.41
96.18
88.72
9000 OTHER FINANCING SOURCES
Total REVENUES/OTHER FIN. SOURCES
2,760.27-
4,370.38- 117.67
B. EXPENDITURES
00
Regular Instruction
10
Federal Stimulus
20
Special Ed Instruction
30
Voc. Ed Instruction
919,817
62,065.24
571,219.91
244,860.78
103,736.31
40
Skills Center Instruction
0
.00
.00
0.00
.00
0.00
50+60 Compensatory Ed Instruct.
1,669,811
138,085.46
993,241.46
448,199.14
228,370.40
86.32
75,000
4,258.60
46,465.89
12,945.55
15,588.56
79.22
0
400.68
4,761.61
0.00
4,660,031
349,118.26
3,000,794.38
1,034,702.90
70
Other Instructional Pgms
80
Community Services
90
Support Services
Total EXPENDITURES
20,899,278
C. OTHER FIN. USES TRANS. OUT (GL 536)
1,682,370.51
13,382,181.10
5,532,198.78
117,900
.00
.00
0
.00
.00
D. OTHER FINANCING USES (GL 535)
4,761.61624,533.72
1,984,898.12
0.00
86.60
90.50
E. EXCESS OF REVENUES/OTHER FIN.SOURCES
OVER(UNDER)EXP/OTH FIN USES
(A-B-C-D)
F. TOTAL BEGINNING FUND BALANCE
G. G/L 898 PRIOR YEAR ADJUSTMENTS(+OR-)
H. TOTAL ENDING FUND BALANCE
Packet page 43 of 57
34,383-
3,500,000
XXXXXXXXX
3,465,617
1,626,617.65
1,585,116.10
4,729,027.58
.00
6,314,143.68
1,619,499.10
< 1000-
I. ENDING FUND BALANCE ACCOUNTS:
G/L 810 Restricted For Other Items
0
G/L 815 Resr Unequalized Dedu Rev
0
.00
80,000
203,910.00
G/L 821 Restrictd for Carryover
148,084.00
G/L 825 Restricted for Skills Center
0
.00
G/L 828 Restricted for C/O of FS Rev
0
.00
G/L 830 Restricted For Debt Service
0
.00
G/L 835 Restrictd For Arbitrage Rebate
0
.00
G/L 840 Nonspnd FB - Invent/Prepd Itms
60,000
.00
G/L 845 Restricted for Self-Insurance
0
.00
G/L 850 Restricted for Uninsured Risks
0
.00
G/L 870 Committed to Other Purposes
0
.00
1,400,000
1,438,493.00
G/L 872 Committd to Min Fnd Bal Policy
G/L 875 Assigned Contingencies
0
.00
G/L 884 Assigned to Other Cap Projects
0
.00
G/L 888 Assigned to Other Purposes
G/L 890 Unassigned Fund Balance
TOTAL
Packet page 44 of 57
0
.00
1,925,617
4,523,656.68
3,465,617
6,314,143.68
3wa6amswa12.p
EPHRATA SCHOOL DISTRICT
05.13.02.00.00-10.2-010003
4:11 PM
2012-2013 Budget Status Report
05/23/13
PAGE:
1
20--Capital Projects-- FUND BALANCE -AGENCY ACCOUNTS -- Revised -- BUDGET-STATUS-REPORT
Fiscal Year 2012 (September 1, 2012 - August 31, 2013)
For the
EPHRATA SCHOOL DISTRICT
School District for the Month of
ANNUAL
A. REVENUES/OTHER FIN. SOURCES
BUDGET
1000 Local Taxes
April
ACTUAL
ACTUAL
FOR MONTH
FOR YEAR
,
2013
ENCUMBRANCES
BALANCE
PERCENT
0
.00
.00
.00
0.00
12,000
1,623.80
11,061.74
938.26
92.18
3000 State, General Purpose
0
.00
.00
.00
0.00
4000 State, Special Purpose
0
.00
.00
.00
0.00
5000 Federal, General Purpose
0
.00
.00
.00
0.00
6000 Federal, Special Purpose
0
.00
.00
.00
0.00
7000 Revenues Fr Oth Sch Dist
0
.00
.00
.00
0.00
8000 Other Agencies and Associates
0
.00
.00
.00
0.00
9000 Other Financing Sources
0
.00
.00
.00
0.00
12,000
1,623.80
11,061.74
938.26
92.18
2000 Local Support Nontax
Total REVENUES/OTHER FIN. SOURCES
B. EXPENDITURES
10 Sites
20 Buildings
0
.00
.00
0.00
.00
0.00
700,000
.00
69,381.77
0.00
630,618.23
9.91
30 Equipment
0
.00
.00
0.00
.00
0.00
462,000
.00
.00
0.00
462,000.00
0.00
50 Sales & Lease Expenditure
0
.00
.00
0.00
.00
0.00
60 Bond Issuance Expenditure
0
.00
.00
0.00
.00
0.00
90 Debt
0
.00
.00
0.00
.00
0.00
40 Energy
Total EXPENDITURES
1,162,000
.00
69,381.77
C. OTHER FIN. USES TRANS. OUT (GL 536)
0
.00
94,303.51
D. OTHER FINANCING USES (GL 535)
0
.00
.00
0.00
1,092,618.23
5.97
E. EXCESS OF REVENUES/OTHER FIN.SOURCES
OVER(UNDER)EXP/OTH FIN USES
(A-B-C-D)
F. TOTAL BEGINNING FUND BALANCE
G. G/L 898 PRIOR YEAR ADJUSTMENTS(+OR-)
H. TOTAL ENDING FUND BALANCE
(E+F + OR - G)
Packet page 45 of 57
1,150,000-
1,162,795
XXXXXXXXX
12,795
1,623.80
152,623.54-
1,157,553.80
.00
1,004,930.26
997,376.46
86.73-
I. ENDING FUND BALANCE ACCOUNTS:
G/L 810 Restricted For Other Items
0
.00
G/L 825 Restricted for Skills Center
0
.00
G/L 830 Restricted For Debt Service
0
.00
G/L 835 Restrictd For Arbitrage Rebate
0
.00
G/L 850 Restricted for Uninsured Risks
0
.00
G/L 861 RESERVE FROM BOND PROCEED
0
.00
G/L 862 RESERVE FROM LEVY PROCEED
0
.00
G/L 863 RESERVE FROM STATE PROCEE
0
.00
G/L 864 RESERVE FROM FED PROCEEDS
0
.00
G/L 865 Restricted from Other Proceeds
0
.00
G/L 866 Restrictd from Impact Proceeds
0
.00
G/L 867 Restricted from Mitigation Fees
0
.00
G/L 869 Restricted fr Undistr Proceeds
0
.00
G/L 870 Committed to Other Purposes
0
.00
12,795
1,004,930.26
0
.00
12,795
1,004,930.26
G/L 889 Assigned to Fund Purposes
G/L 890 Unassigned Fund Balance
TOTAL
Packet page 46 of 57
3wa6amswa12.p
EPHRATA SCHOOL DISTRICT
05.13.02.00.00-10.2-010003
4:11 PM
2012-2013 Budget Status Report
05/23/13
PAGE:
1
30--Debt Service Fund-- FUND BALANCE -AGENCY ACCOUNTS -- Revised -- BUDGET-STATUS-REPORT
Fiscal Year 2012 (September 1, 2012 - August 31, 2013)
For the
EPHRATA SCHOOL DISTRICT
School District for the Month of
ANNUAL
A. REVENUES/OTHER FIN. SOURCES
BUDGET
1000 Local Taxes
April
ACTUAL
ACTUAL
FOR MONTH
FOR YEAR
,
2013
ENCUMBRANCES
BALANCE
PERCENT
0
.00
144.49
144.49-
1,200
136.18
910.52
289.48
75.88
3000 State, General Purpose
0
.00
.00
.00
0.00
5000 Federal, General Purpose
0
.00
.00
.00
0.00
192,900
.00
131,567.99
61,332.01
68.21
194,100
136.18
132,623.00
61,477.00
68.33
140,365
.00
104,743.04
0.00
35,621.96
74.62
52,535
.00
26,824.95
0.00
25,710.05
51.06
Interfund Loan Interest
0
.00
.00
0.00
.00
0.00
Bond Transfer Fees
0
.00
.00
0.00
.00
0.00
Arbitrage Rebate
0
.00
.00
0.00
.00
0.00
Underwriter's Fees
0
.00
.00
0.00
.00
0.00
2000 Local Support Nontax
9000 Other Financing Sources
Total REVENUES/OTHER FIN. SOURCES
0.00
B. EXPENDITURES
Matured Bond Expenditures
Interest On Bonds
Total EXPENDITURES
192,900
.00
131,567.99
C. OTHER FIN. USES TRANS. OUT (GL 536)
0
.00
.00
D. OTHER FINANCING USES (GL 535)
0
.00
.00
0.00
61,332.01
68.21
E. EXCESS OF REVENUES/OTHER FIN.SOURCES
OVER(UNDER)EXPENDITURES
(A-B-C-D)
F. TOTAL BEGINNING FUND BALANCE
G. G/L 898 PRIOR YEAR ADJUSTMENTS(+OR-)
H. TOTAL ENDING FUND BALANCE
(E+F + OR - G)
Packet page 47 of 57
1,200
83,343
XXXXXXXXX
84,543
136.18
1,055.01
83,618.92
.00
84,673.93
144.99-
12.08-
I. ENDING FUND BALANCE ACCOUNTS:
G/L 810 Restricted for Other Items
0
.00
84,543
84,673.93
G/L 835 Restrictd For Arbitrage Rebate
0
.00
G/L 870 Committed to Other Purposes
0
.00
G/L 889 Assigned to Fund Purposes
0
.00
G/L 890 Unassigned Fund Balance
0
.00
84,543
84,673.93
G/L 830 Restricted for Debt Service
TOTAL
Packet page 48 of 57
3wa6amswa12.p
EPHRATA SCHOOL DISTRICT
05.13.02.00.00-10.2-010003
4:11 PM
2012-2013 Budget Status Report
05/23/13
PAGE:
1
40--Associated Student Body Fund-- FUND BALANCE
-- AGENCY ACCOUNTS -- Revised -- BUDGET-STATUS-REPORT
Fiscal Year 2012 (September 1, 2012 - August 31, 2013)
For the
EPHRATA SCHOOL DISTRICT
School District for the Month of
ANNUAL
A. REVENUES
BUDGET
April
ACTUAL
ACTUAL
FOR MONTH
FOR YEAR
,
2013
ENCUMBRANCES
BALANCE
PERCENT
1000 GENERAL STUDENT BODY
199,450
8,232.58
54,586.85
144,863.15
2000 ATHLETICS
124,380
4,289.08
70,715.90
53,664.10
56.85
9,455
565.00
7,416.04
2,038.96
78.44
161,578
4,372.02
88,231.62
73,346.38
54.61
14,750
1.00
9,530.64
5,219.36
64.61
509,613
17,459.68
230,481.05
279,131.95
45.23
3000 CLASSES
4000 CLUBS
6000 PRIVATE MONEYS
Total REVENUES
27.37
B. EXPENDITURES
1000 GENERAL STUDENT BODY
201,525
6,962.91
40,627.64
50,849.90
110,047.46
45.39
2000 ATHLETICS
141,270
19,848.78
93,090.62
16,404.95
31,774.43
77.51
3000 CLASSES
4000 CLUBS
6000 PRIVATE MONEYS
Total EXPENDITURES
10,615
264.63
5,876.20
2,929.72
1,809.08
82.96
166,308
10,412.58
88,764.54
17,813.05
59,730.41
64.08
14,750
745.75
7,344.09
161.57
7,244.34
50.89
534,468
38,234.65
235,703.09
88,159.19
210,605.72
60.60
C. EXCESS OF REVENUES
OVER(UNDER)EXPENDITURES
(A-B)
24,855-
D. TOTAL BEGINNING FUND BALANCE
143,756
E. G/L 898 PRIOR YEAR ADJUSTMENTS(+OR-)
XXXXXXXXX
F. TOTAL ENDING FUND BALANCE
118,901
C+D + OR - E)
Packet page 49 of 57
20,774.97-
5,222.04-
230,949.36
.00
225,727.32
19,632.96
78.99-
G. ENDING FUND BALANCE ACCOUNTS:
G/L 810 Restricted for Other Items
0
.00
118,901
225,727.32
G/L 840 Nonspnd FB - Invent/Prepd Itms
0
.00
G/L 850 Restricted for Uninsured Risks
0
.00
G/L 870 Committed to Other Purposes
0
.00
G/L 889 Assigned to Fund Purposes
0
.00
G/L 890 Unassigned Fund Balance
0
.00
118,901
225,727.32
G/L 819 Restricted for Fund Purposes
TOTAL
Packet page 50 of 57
3wa6amswa12.p
EPHRATA SCHOOL DISTRICT
4:11 PM 05/23/13
05.13.02.00.00-10.2-010003
2012-2013 Budget Status Report
PAGE:
1
90--Transportation Vehicle Fund-- FUND BALANCE
-- AGENCY ACCOUNTS -- Revised -- BUDGET-STATUS-REPORT
Fiscal Year 2012 (September 1, 2012 - August 31, 2013)
For the
EPHRATA SCHOOL DISTRICT
School District for the Month of
ANNUAL
A. REVENUES/OTHER FIN. SOURCES
BUDGET
1000 Local Taxes
April
ACTUAL
ACTUAL
FOR MONTH
FOR YEAR
,
2013
ENCUMBRANCES
BALANCE
PERCENT
0
.00
.00
.00
0.00
4,057
91.58
1,574.19
2,482.81
38.80
3000 State, General Purpose
0
.00
.00
.00
0.00
4000 State, Special Purpose
131,943
.00
.00
131,943.00
0.00
5000 Federal, General Purpose
0
.00
.00
.00
0.00
8000 Other Agencies and Associates
0
.00
.00
.00
0.00
9000 Other Financing Sources
0
.00
.00
.00
0.00
136,000
91.58
1,574.19
134,425.81
1.16
2000 Local Nontax
A. TOTAL REV/OTHER FIN.SRCS(LESS TRANS)
B. 9900 TRANSFERS IN FROM GF
C. Total REV./OTHER FIN. SOURCES
0
.00
.00
.00
0.00
136,000
91.58
1,574.19
134,425.81
1.16
D. EXPENDITURES
Type 30 Equipment
221,000
.00
121,279.75
0.00
99,720.25
54.88
Type 60 Bond Levy Issuance
0
.00
.00
0.00
.00
0.00
Type 90 Debt
0
.00
.00
0.00
.00
0.00
Total EXPENDITURES
E. OTHER FIN. USES TRANS. OUT (GL 536)
F. OTHER FINANCING USES (GL 535)
221,000
.00
121,279.75
75,000
.00
37,264.48
0
.00
.00
0.00
99,720.25
54.88
G. EXCESS OF REVENUES/OTHER FIN SOURCES
OVER(UNDER)EXP/OTH FIN USES
(C-D-E-F)
160,000-
H. TOTAL BEGINNING FUND BALANCE
160,000
I. G/L 898 PRIOR YEAR ADJUSTMENTS(+OR-)
XXXXXXXXX
J. TOTAL ENDING FUND BALANCE
(G+H + OR - I)
Packet page 51 of 57
0
91.58
156,970.04-
213,645.53
.00
56,675.49
3,029.96
1.89-
K. ENDING FUND BALANCE ACCOUNTS:
G/L 810 Restricted For Other Items
0
.00
G/L 830 Restricted For Debt Service
0
.00
G/L 835 Restrictd For Arbitrage Rebate
0
.00
G/L 850 Restricted for Uninsured Risks
0
.00
G/L 889 Assigned to Fund Purposes
0
56,675.49
G/L 890 Unassigned Fund Balance
0
.00
0
56,675.49
TOTAL
Packet page 52 of 57
rd
451 3 Avenue NW
Ephrata, WA 98823
Phone: (509) 754-4676
Fax: (509) 754-4512
Shannon Dahl, Principal
Eli Garcia, Counselor
Lisa Wiersma, Secretary
Nancy Hustad, Secretary
Mission: “Preparing our Future – One child at a time“ Motto: “Read, Read, Read”
Dear Paul Lauzier Foundation,
April 23, 2013
I am writing this on behalf of the Grant Elementary Parent Teacher Organization. Our PTO is an amazing group
of people who want to do tremendous things to support ALL of our students! This year the PTO approached
me about our playground needs, stating that they would like to help our staff do the following:
1. increase physical activity,
2. decrease discipline concerns (therefore increasing positive behaviors), and
3. increase the availability of alternative physical education curriculum.
The PTO strives to support EVERY child at Grant School, so they have been considering ways to improve
playground access for our special needs students that may be wheelchair bound or need adaptive assistance.
As a result, the PTO would like to purchase ADA approved equipment, put in sidewalks, etc. that enable ALL
students to have some physical activity 1. Furthermore, adding additional equipment to our “big toy” area
allows for a variety of students to be able to climb, jump, crawl, etc. their way to a healthier lifestyle. This
decreases the amount of discipline by providing “things to do” 2. Finally, the purchase of new equipment
comes with opportunities for greater PE curriculum and application which help our students achieve the
Washington State Standards 3.
Our PTO has discussed the potential for impact such changes would have on the playground. The head of our
Maintenance Department, Rock Witte is extremely supportive and willing to help us with sidewalks, fencing,
and general maintenance of the playground. As the principal of Grant Elementary I absolutely support the
Grant PTO’s request for funds to better our children and their surrounding community. I am happy to accept
funds on behalf of Grant Elementary School and PTO.
Thank you for your consideration and support.
Sincerely,
Shannon R. Dahl
Principal
sdahl@ephrataschools.org
(509) 754-4676
Rebecca Lybbert
Grant PTO President
reblyb@msn.com
(509) 771-2906
Enclosed:
Project Description, PTO Dollar Amount Requested, PTO Financial Information, Northwest Playground Equipment Quote,
& 3 pictures of proposed playground equipment
The Ephrata School District complies with all state and federal rules and regulations and does not discriminate on the basis of race, color, national origin (including language), sex, sexual orientation including gender expression or identity,
creed, religion, age, veteran or military status, disability, or the use of a trained dog guide or service animal by a person with a disability. This holds true for all district employment and for all students who are interested in participation in
educational programs, and/or extracurricular school activities. The district provides equal access to Boy Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to the school
district coordinators: Title IX/Chapter RCW 28A.640, Michele Webb, 509-754-5285 Section 504/ADA, Travis Eloff, 509-754-3538 Harassment, Aaron Cummings, 509-754-5285
Packet page 53 of 57
rd
451 3 Avenue NW
Ephrata, WA 98823
Phone: (509) 754-4676
Fax: (509) 754-4512
Shannon Dahl, Principal
Eli Garcia, Counselor
Lisa Wiersma, Secretary
Nancy Hustad, Secretary
Mission: “Preparing our Future – One child at a time“ Motto: “Read, Read, Read”
PROJECT DESCRIPTION
Grant Elementary School is a place where we include all students, regardless of their abilities
AND disabilities. Our playground is a perfect place to foster positive relationships between all
of our students. Although our playground appears to be adequate, it does not include the
population we hold so dear to our hearts, nor does it accommodate for the number of
students we have and their needs for physical activities.
In order to improve our playground facilities, we would like to obtain funds to help us do the
following:
1. Purchase and install American Disabilities Act (ADA) approved equipment. This would
include a swing with two ADA seats, a wheelchair swing, fencing for safety, and a
sidewalk for wheelchair and walker access throughout the playground.
2. Adding more classic swings for multiple students to have access at one time. This would
decrease the amount of waiting in line, therefore increasing the time students are
actively playing and decreasing negative behaviors.
3. Adding a play structure to our already existing structure. The equipment comes with
lesson plans, including games, obstacle courses, exercises, etc. which could be
incorporated into our Physical Education program. This would increase physical activity
through climbing and other kinesthetic movement, therefore teaching children how to
be active outside of the educational setting. Part of the project would include installing
safety measures, ensuring we are following code, etc.
Overall, we are in need of greater support for our playground activities. The community uses
the equipment throughout the entire year and this would increase physical activity both in and
out of the school day. Installing ADA approved equipment and purchasing additional
structures allows for greater positive behavior during the school day and inclusion of more
students.
The Ephrata School District complies with all state and federal rules and regulations and does not discriminate on the basis of race, color, national origin (including language), sex, sexual orientation including gender expression or identity,
creed, religion, age, veteran or military status, disability, or the use of a trained dog guide or service animal by a person with a disability. This holds true for all district employment and for all students who are interested in participation in
educational programs, and/or extracurricular school activities. The district provides equal access to Boy Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to the school
district coordinators: Title IX/Chapter RCW 28A.640, Michele Webb, 509-754-5285 Section 504/ADA, Travis Eloff, 509-754-3538 Harassment, Aaron Cummings, 509-754-5285
Packet page 54 of 57
Funds Committed to Other Purposes
Ephrata School District No. 165
499 C St. NW
Ephrata, WA 98823-1690
Resolution
2012-2013-10
Whereas,
the School Accounting Manual allows for the district to set funds aside
for other purposes. General Ledger Account 870, Committed to Other
Purposes, was created to provide as a means for accumulating and
recording commitments of district resources for future uses.
Whereas,
the Directors of Ephrata School Districts No. 165 have determined the need
to reserve funds for future Capital Projects.
Therefore, Be It Resolved, by the Directors of Ephrata School Districts No. 165,
Grant County, Washington, to authorize the transfer of $1,000,000 from the General
Fund Unreserved Fund Balance to Committed to Other Purposes for Capital
Projects.
ADOPTED by the Board of Director of Ephrata School District No. 165 at the regular
meeting held on the 28th day of May 2013.
ATTEST:
Date
Chairman
Secretary to the Board
Member
Member
Member
Member
Packet page 55 of 57
Policy No.5401
Personnel
SICK LEAVE
The district shall grant each full-time, certificated and classified staff member of the district
sick leave days annually. Unused sick leave may be accumulated on a year-to-year basis
up to a maximum of the number of contract days in a contract period, not to exceed one
year.
The district may require a signed statement from a physician for any absence in excess of
five consecutive days. THIS IS NOT REQUIRED UNLESS YOU ARE CONTACTED OR
NOTIFIED BY THE DISTRICT OFFICE THAT WE NEED A PHYSICIAN’S DIAGNOSIS
TO EXPLAIN YOUR ABSENCE. If sick leave benefits are exhausted, the board may grant
leave without pay for the balance of the year upon the recommendation of the superintendent.
Attendance Incentive
In January of the year following any year in which a minimum of 60 days of sick leave is
accrued, and each January thereafter, any eligible staff member may exercise an option either:
A. To receive remuneration for unused sick accumulated in the previous year in an amount
equal to one day's monetary compensation of the staff member for each four full days of
accrued sick leave in excess of 60 days; or
B. To add that year's sick leave to the staff member's accumulated sick leave.
All such leave for which the staff member receives compensation shall be deducted from
accumulated sick leave at the rate of four days for every one day's monetary compensation.
A staff member may cash-out all accrued sick leave at the above rate at the time of separation due to retirement, provided that the retiree provides documentation from the appropriate state retirement system. Such leave shall be accrued at the rate of no more than one
day per month.
The administrator of the estate of a deceased staff member may also cash-out all accumulated sick leave at the rate of one day's monetary compensation for every four days of
leave. A certified copy of the death certificate must be submitted to the district office or
proper documentation of court appointment as administrator of the estate.
Sick Leave, within Washington State, will be transferred to Ephrata School District only
from a local school district, an ESD or OSPI, but only if there has been no interruption of
said employment service due to employment at other than a local school district or at an
ESD or at OSPI prior to employment at Ephrata School District.
If a previous Ephrata School District employee is re-employed within five (5) years of the
date of separation and the accumulated sick leave balance has not been transferred out,
the previous accumulated sick leave balance shall be reinstated.
An employee who is at least age fifty five, has ten years of service in the retirement system,
and is a member of either the teachers’ or school employees’ retirement system plan 3, or
is at least age fifty-five, has at least fifteen years of service in the retirement system and is
a member of either the teachers’ or school employees’ retirement system plan 2 may cashout all accumulated sick leave at the rate of one day’s monetary compensation for every
four days of leave at the time of separation from employment.
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Policy No.5401
Personnel
An employee that is separating from service, but is not at least age fifty-five, may cash out
all accumulated sick leave at a rate of one day’s monetary compensation for every four
days of leave at the time of separation from employment, if they will be eligible for retirement within one year.
Earned sick leave shall not be accumulated in excess of 180 days as of December 31 of
each year, except that an employee may exercise the annual January cash-out option for
all days accumulated in excess of this maximum.
Legal References: RCW 28A.400.210
Employee attendance incentive program —
Remuneration for unused sick leave
RCW 28A.400.300
Hiring and discharging employees — Leaves
for employees — Seniority and leave
benefits, retention upon transfers between
schools
Chapter 392-136 WAC Conversion of Accumulated Sick Leave
AGO 1963-64 No.98 Sick leave for certificated and noncertificated
employees
AGO 1980 No.22
Limitation on compensated leave for school
district employees
Adopted 2.11.03
Revised 4.21.08 first reading
Revised 5.20.13 first reading
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second reading adopted 5.13.08