Editorial requirements for abstracts and papers published in „ICAR – International Journal of Young Conservators
and Restorers of Works of Art”
ICAR is an international scientific journal for students and young graduates (until 5 years
after graduation) of academic courses related to conservation, preservation of works of
art and generally protection of the cultural heritage, where they can publish their research
papers. Papers that would be considered for publication must concern conservation and
preservation of materials and objects classified as works of art or museum objects
(eg. easel paintings, wall paintings, sculpture, paper, leather, parchment, wood and
stone, metal, textiles, etc.) as well as those concerning topics such as ethics of
conservation, preventive conservation, material studies, problems of conservators work in
different insitutions. We also encourage submissions of masters theses abstracts, whose
contents are often not available for a larger audience.
We hope that our guidelines provided for authors will help them prepare papers of
substantial scientific value. The reference style that we adopted is universal. We strive to
ensure that the publishing process meets international standards so that submitters who
send us their paper proposals are aware of every step of the publishing process – from
abstract selection, through double-review, to editorial notes and final corrections.
We encourage all prospective authors to familiarise themselves with the guidelines for
authors before embarking on writing their abstract.
1. Basic information
a. Abstracts should be sent to editorial office e-mail adress:
submission@icarthejournal.org until 6th of May 2016.
b. Authors of selected abstracts will be invited to send the main text.
c. Abstracts and main texts should be submitted as text files compatible with Word
97-2003. Full editorial requirements for the main text can be found in Ad. 6-8
d. Up to 5 illustrations can be added to the paper. For more information see Ad. 9
e. Files should be named according to the following: Name Surname ICAR1. Picture
files should be numbered, for example: John Smith ICAR1(2).
2. Language of published papers
ICAR is published in English. We accept texts written in both British and American
English, although authors are asked to be consistent when using one of them.
ABSTRACT
1. Content of the text file
a. Author’s name and surname, afiliation, e-mail adress aligned to the left, promoter/
supervisor, Times New Roman font 12 pt.
b. Title of the article centered, in bold, Times New Roman Font 14 pt.
c. Abstract up to 300 words, Times New Roman font 12 pt, 1.5 line spacing.
d. Key words (5-8).
2. Article abstract and key words
Abstracts should constitute the paper’s summary, including research results and
methodology. Abstracts should not exeed 300 words and the number of key words
should be between 5 and 8. Abstracts and key words for selected papers will be
published on ICAR’s website.
MAIN TEXT
1. Content of the text file
a. Author’s name and surname, afiliation, e-mail adress aligned to the left, Times
New Roman font 12 pt.
b. Title of the article centered, in bold, Times New Roman Font 14 pt.
c. Main text up to 30 000 signs, adjusted, Times New Roman font 12 pt., 1.5 line
spacing.
d. Footnotes, Times New Roman font 12 pt., 1.0 line spacing.
e. References, Times New Roman Font 12 pt., 1.5 line spacing.
f.
Abstract up to 150 words, Times New Roman font 12 pt.
g. Key words (5-8).
h. Short CV with the author’s photo attached.
2. Papers summarising research results should be organised in the following manner:
a. Introduction
b. Materials and Methods
c. Results
d. Discussion
e. Conclusions
f. References
g. Abstract
h. Key Words
Essays can be more freely-composed.
3. Editorial requirements for the text
a. Papers should not exceed 30,000 signs (with spaces and footnotes)
b. Ensure that all the subheadings are necessary as their great number can distract
the reader. Subheadings should be in bold, aligned to the left, Times New Roman
font 12 pt, 1.5 line spacing.
c. If citations are used in the main body of the paper they should not be in italics but
differentiated from the text by using inverted comas. Texts cited within a citation
should be marked with the following symbols: >>…<<
d. Publications, works, films etc that are mentioned in the article, as well as phrases in
languages other than English should be written in italics.
e. Titles of journals should be written in plain font using quotation marks at
the beginning and end of the title.
f. Dates should be written in accordance to the following scheme: 9th January 2016.
g. If a paper was inspired by a diploma or research project, relevant information
describing its purpose and involvement of organisations or individuals, including
supervisors or project leaders, should be included in the main body of text or in
the footnotes.
4. Referencing style
ICAR uses the popular ‘Oxford’ referencing style. Please refer to the examples below
and ensure that your references are consistent with them.
a. Footnotes
Footnotes should be numbered and adjusted, Times New Roman font 10 pt. 1.0 line
spacing. They should be placed next to particular words of interest or at the end of a
sentence, before the full stop.
b. References
References should be listed after the main text and organised alphabetically
according to the authors’ second names. When we cite someone or when we use
someones’ information in the main text we should mention in the footnotes that
whose publication was used. In footnotes we write short version of the reference
and the page number from which the information was taken. Punctuation between
particular elements of references is relevant so please consider the examples below
thoughtfully.
c. Please follow the examples below to create your own references
BOOKS, MONOGRAPHY, EBBOOKS
Type of
source
Example of reference in the list at the end of the text
Example of the footnotes
Single
Author
Zerek, B.F., The Preservation and Protection of
Library Collections. A Practical Guide to
Microbiological Controls, Elsevier, Oxford, 2014.
1
2 Authors
Stoner, J. H and Rushfield, R., Conservation of
Easel Paintings, Routledge, New York, 2013.
1
3 and more
Authors
Baglioni, P., et al., Nanotechnologies in the
Conservation of Cultural Heritage. A
compendium of materials and techniques,
Springer, Florence, 2015.
1
Editor
Norris, D. H., Gutierrez, J. J. (ed.), Issues in the
Conservation of Photographs, Getty Publications,
Los Angeles, 2010.
1
B. F. Zerek, The Preservation and Protection of
Library Collec tions. A Prac tical Guide to
Microbiological Controls, Elsevier, Oxford, 2014,
p. 40.
J. H. Stoner and J. H., Rushfield, R.,
Conservation of Easel Paintings, Routledge, New
York, 2013, pp. 3-5.
P. Baglioni, et al., Nanotechnologies in the
Conservation of Cultural Heritage. A
compendium of materials and techniques,
Springer, Florence, 2015, p. 6.
D. H. Norris, J. J., Gutierrez, (ed.), Issues in the
Conservation of Photographs, Getty Publications,
Los Angeles, 2010, p. 60.
ORGANISATION AS AUTHOR
Chapter or
Article in
Edited Book
Brimblecombe, P., ‘Environmental assessment
and monitoring of cultural heritage’, in. M.
A., Rogerio-Candelera, et al., (ed.), Science and
Technology for the Conservation of Cultural
Heritage, CRC Press, 2010.
1
Edition
other than
first.
Bridson, D., Forman, L.(ed.), The Herbarium
Handbook, 3th edn, Royal Botanic Garden Kew,
1999.
1
E-book
Hearn, M. K., Ancient Chinese Art., Metropolitan
Museum of Art., 2012, p.40, Awailable from:
http://www.e-booksdirectory.com/, ( accessed
13 February 2016).
1
Chapter or
Article in an
Edited Ebook
Arendt, C., ‘The Role of the Architectural
Fabric in the Preservation of Wall Paintings’,
in. S. Cather (ed.), The Conservation of Wall
Painting, The Getty Conservation Institute,
1991, p. 33, Available from: http://
www.getty.edu/conservation/
publications_resources/pdf_publications/pdf/
wall_paintings.pdf, (accessed 13 February
2016).
1
P. Brimblecombe, ‘Environmental
assessment and monitoring of cultural
heritage’, in. M. A. ,Rogerio-Candelera, et al.,
(ed.), Science and Technology for the Conservation
of Cultural Heritage, CRC Press, 2010, p. 3.
D. Bridson, L. Forman, (ed.), The Herbarium
Handbook, 3th edn, Royal Botanic Garden Kew,
1999.
M. K. Hearn, Ancient Chinese Art.,
Metropolitan Museum of Art., 2012, p.40,
Awailable from: http://www.ebooksdirectory.com/, ( accessed 13 February
2016).
C. Arendt, ‘The Role of the Architectural
Fabric in the Preservation of Wall Paintings’,
in. S. Cather (ed.), The Conservation of Wall
Painting, The Getty Conservation Institute,
1991, p. 33, Available from: http://
www.getty.edu/conservation/
publications_resources/pdf_publications/pdf/
wall_paintings.pdf, (accessed 13 February
2016).
JOURNAL ARTICLES
Single
Author
Engel, P., ‘The European Research Centre for
Book and Paper Conservation-Restoration’,
Notes Konserwatorski, no. 16, 2014.
1
P. Engel, ‘The European Research Centre for
Book and Paper Conservation-Restoration’,
Notes Konserwatorski, no. 16, 2014, p. 27.
more than 3
Authors
Singer, B. et al., ‘Investigation of Materials
Used by Edvard Munch’, Studies in
Conservation, vol. 55, no. 4, 2010.
1
Journal
Article:
Website
Grenda, M., ‘Lost in Reintegration? Different
Approaches to Loss in Photographs and
Photographic Postcards’, CeRoArt, no. 10, 2015,
http://ceroart.revues.org/4556 (accessed 10
February 2016).
1
B. Singer et al., ‘Investigation of Materials
Used by Edvard Munch’, Studies in
Conservation, vol. 55, no. 4, 2010, pp. 274-292.
M. Grenda, ‘Lost in Reintegration? Different
Approaches to Loss in Photographs and
Photographic Postcards’, CeRoArt, no. 10, 2015,
http://ceroart.revues.org/4556 (accessed 10
February 2016).
CONFERENCE PROCEEDINGS
Conference
Proceeding
printed
Zając I.,’ Leather book bindings – traps and
surprises’, Proceedings of the international
conference Parchment and leather – research,
conservation-restoration, craftsmanship
organized by the Department of Conservation of
Paper and Leather at Nicolaus Copernicus
University in Toruń on the 21–24th of October
2010, Wydawnictwo Naukowe Uniwersytetu
Mikołaja Kopernika, Toruń, 2012.
1
Conference
Proceeding
published
online
Ciechańska, M. et al., ‘Conservators’
Investigation of Chinoiserie in Wilanow
Palace’, Paper Conservation: Decisions &
Compromises, ICOM-CC Graphic Document
Working Group – Proceedings of the Interim
Meeting Austrian in the National Library, Vienna,
2013, file:///C:/Users/piotr.xvt/Downloads/
ICOM-CC%20INTERIM%20MEETING
%20GRAPHIC%20DOCUMENTS
%202013,%20%20E-%20PUBLICATION
%20EXTENDED%20ABSTRACTS%20.pdf
(accessed 10 February 2016).
1
I. Zając, ’Leather book bindings – traps and
surprises’, Proceedings of the international
conference Parchment and leather – research,
conservation-restoration, craftsmanship
organized by the Department of Conservation of
Paper and Leather at Nicolaus Copernicus
University in Toruń on the 21–24th of October
2010, Wydawnictwo Naukowe Uniwersytetu
Mikołaja Kopernika, Toruń, 2012, p. 267.
M. Ciechańska, et al., ‘Conservators’
Investigation of Chinoiserie in Wilanow
Palace’, Paper Conservation: Decisions &
Compromises, ICOM-CC Graphic Document
Working Group – Proceedings of the Interim
Meeting Austrian in the National Library, Vienna,
2013, pp. 117- 121, file:///C:/Users/piotr.xvt/
Downloads/ICOM-CC%20INTERIM
%20MEETING%20GRAPHIC%20DOCUMENTS
%202013,%20%20E-%20PUBLICATION
%20EXTENDED%20ABSTRACTS%20.pdf
(accessed 10 February 2016).
THESIS
Thesis
Engel, P., ‘Strategy of conservator´s decision
making shown at an example of the
identification and restoration of historical
deleting traces on carriers (0-1500) –
conservation of the Ratmann Sacramentary of
Hildesheim treasury’, PhD Thesis, Academy of
Fine Arts in Warsaw, 2007.
1
P. Engel, ‘Strategy of conservator´s decision
making shown at an example of the
identification and restoration of historical
deleting traces on carriers (0-1500) –
conservation of the Ratmann Sacramentary of
Hildesheim treasury’, PhD Thesis, Academy of
Fine Arts in Warsaw, 2007.
WEBSITE, BLOG, PRIVATE E MAIL
Website
Boreham, I., Captain Cook Society, [website],
2000, http://www.captaincooksociety.com/
home, (Accessed 14 February 2016).
1
Blog
Sena, A., ‘Spend Your School Break at the
Met’, The Metropolitan Museum of Art, [web
blog], 11 February 2016, http://
www.metmuseum.org/blogs/metkids/2016/
school-break (accessed 14 February 2016).
1
http://guides.is.uwa.edu.au/c.php?g=325241&p=2177430
I. Boreham, Captain Cook Society, [website],
2000, http://www.captaincooksociety.com/
home, (Accessed 14 February 2016).
A. Sena, ‘Spend Your School Break at the
Met’, [web blog], 11 February 2016, http://
www.metmuseum.org/blogs/metkids/2016/
school-break (accessed 14 February 2016).
5. Illustrations
Please insert relevant captions to accompany particular illustrations in brackets,
e.g. (phot. 1.), (il. 2.), (fig. 3.), (diag. 8.), (tab. 5.), in places corresponding to where they
should appear in the text.
a. Photographs, figures, graphics
• Picture files should be numbered, for example: John Smith ICAR1(2).
• There is a maximum of five illustration per paper.
• Illustration are printed in full colour. Please send them in TIFF format bearing in
mind that their resolution should be at least 300 dpi.
• The same pictures should be also send in a text file (that is compatible with Word
97-2003). In that file, below every illustration there should be a short description
of it and an information who is the author.
• Illustrations should be arranged in the same order that it will be in paper.
• Captions accompanying figures should consist of a short description with
information about the photographed object and the photograph’s author.
• Please do not combine a few pictures in one illustration because in print they can
lose their quality.
b. Charts, graphs, diagrams, tables
• The above figures can be used as graphic representations of research results or
laboratory tests’ results.
• All charts, graphs, and tables should be kept black and white. Shades of grey can
be used if needed. Diagrams can be presented in full color.
• Every chart, graph, diagram or table should be numbered and shoud have a short
desription of what they present.
• The should be send in a separate text file compatible with Word 97-2003 as well
as in a file that is compatible with Excel program (for example OpenOffice Calc).
In Excel file every chart, graph, diagram or table should be prepared in a seperate
Excel sheet (altogether with the data that was used to create them).
6. Short CV of the author
Papers should be accompanied by a short biography of their authors containing
information about their academic course and specialisation or particular professional
interests. Information about relevant conferences (in which they participate as
a speaker), competitions, research projects in which they took part can also be
included. Authors are also encouraged to enclose their photograph.
If you are considering submitting a paper and have questions or comments please do not
hesitate to contact us: submission@icarthejournal.org