18756 version 3
27-Jul-04
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GENERIC COMPUTING
Use and maintain a computer database
for business reporting and decision
making
level:
3
credit:
4
final date for comment:
December 2006
expiry date:
December 2007
sub-field:
Computing
purpose:
People credited with this unit standard are able to:
demonstrate knowledge of database purpose and operation;
prepare data for computer data entry; maintain organisation
database; and use database to report and maintain
organisation information.
entry information:
Open.
accreditation option:
Evaluation of documentation by NZQA.
moderation option:
A centrally established and directed national moderation
system has been set up by NZQA.
special notes:
1
This unit standard is intended for, but not restricted to,
workplace assessment. The range statements across
the unit standard can be applied according to
organisation specific equipment, procedures and
processes.
2
All activities associated with this unit standard must
comply with occupational health and safety guidelines
and recommendations in relation to working environment
and work practices and the requirements of the Health
and Safety in Employment Act 1992 and its subsequent
amendments.
3
Organisation requirements include all the documented
workplace policies, procedures, specifications, business
and quality management requirements relevant to the
workplace in which assessment is carried out.
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GENERIC COMPUTING
Use and maintain a computer database
for business reporting and decision
making
4
Practical exercises should be used for training and
assessment wherever possible.
5
An assessment resource to support computing unit
standards (levels 1 to 4) can be found on the NZQA
website at http://www.nzqa.govt.nz/forproviders/resources/index.html.
Elements and Performance Criteria
element 1
Demonstrate knowledge of database purpose and operation.
performance criteria
1.1
The purpose of the enterprise database is described in accordance with
organisation requirements.
1.2
The operation of the enterprise database is described in accordance with
system requirements.
1.3
The reasons for accuracy of data and data entry are described in accordance
with organisation requirements.
Range:
1.4
may include but is not limited to - retaining correct information,
valid output information, maintenance of data integrity.
Methods of ensuring security of database information are explained in
accordance with organisation requirements.
Range:
may include but is not limited to - source documents, database,
output reports.
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27-Jul-04
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GENERIC COMPUTING
Use and maintain a computer database
for business reporting and decision
making
element 2
Prepare data for computer data entry.
performance criteria
2.1
Data types are identified in accordance with organisation requirements.
Range:
2.2
Quick keys, short cuts and codes for entry of data are described and
demonstrated in accordance with organisation requirements.
Range:
2.3
includes but is not limited to - function keys, customer account
numbers, abbreviated codes.
Data preparation procedures are described and demonstrated in accordance with
organisation requirements.
Range:
2.4
alphabetic, numeric, alphanumeric.
may include but is not limited to - batching, checking data, validating
data types.
Evidence is required for two data preparation methods.
Data verification methods are described and demonstrated in accordance with
organisation requirements.
Range:
re-entry of data, database structure, data entry form design, output
analysis.
element 3
Maintain organisation database.
Range:
adding, updating, deleting records.
performance criteria
3.1
New records are entered and checked in accordance with organisation
requirements.
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GENERIC COMPUTING
Use and maintain a computer database
for business reporting and decision
making
3.2
Existing records are searched, modified, checked and analysed in accordance
with organisation requirements.
3.3
Online queries are completed accurately, efficiently and sufficiently in
accordance with organisation requirements.
3.4
Database security methods are demonstrated in accordance with system and
organisation requirements.
element 4
Use database to report and maintain organisation information.
performance criteria
4.1
Database reports are generated in accordance with organisation requirements.
4.2
Report information is analysed and actioned in accordance with organisation
requirements.
4.3
Reports are printed in accordance with organisation requirements.
Range:
4.4
includes but is not limited to - screen dumps, printed reports.
Reports are retained in accordance with organisation requirements.
Comments on this unit standard
Please contact NZQA National Qualifications Services nqs@nzqa.govt.nz if you wish to
suggest changes to the content of this unit standard.
Please Note
Providers must be accredited by the Qualifications Authority or a delegated interinstitutional body before they can register credits from assessment against unit standards
or deliver courses of study leading to that assessment.
Industry Training Organisations must be accredited by the Qualifications Authority before
they can register credits from assessment against unit standards.
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GENERIC COMPUTING
Use and maintain a computer database
for business reporting and decision
making
Accredited providers and Industry Training Organisations assessing against unit standards
must engage with the moderation system that applies to those standards.
Accreditation requirements and an outline of the moderation system that applies to this
standard are outlined in the Accreditation and Moderation Action Plan (AMAP). The
AMAP also includes useful information about special requirements for providers wishing to
develop education and training programmes, such as minimum qualifications for tutors and
assessors, and special resource requirements.
This unit standard is covered by AMAP 0226 which can be accessed at
http://www.nzqa.govt.nz/framework/search/index.do.
 New Zealand Qualifications Authority 2004