Minutes IEEE Power Electronics Society Administrative Committee Hyatt Regency Hotel Acapulco, Mexico 15 June 2003 Officers Dean Patterson Ron Harley F. Dong Tan Steven Leeb Philip Krein Thomas Habetler Philip Krein President Operations V.P. Meetings V.P. Treasurer Senior Past President Junior Past President Division II Director Members at Large (and terms) 2001-2001-1003 Rik W.A.A. DeDoncker Johan H.R. Enslin Kevin Fellhoelter Hirofumi Matsuo Rene Spee Charles Sullivan 2002-2003-2004 Hirofumi Agaki Frede Blaabjerg Johann Kolar David J. Perreault Jose Rodriguez Keyue Ma Smedley 2003-2004-2005 Issa Batarseh Jan (Braham) Ferreira Shu Yuen (Ron) Hui Pallab Midya Istvan Nagy Alex Stankovic Operations Committees Asian Liaison Automotive Power Awards Chapter Development DC Systems TC Simulaton.Modeling & Control TC Constitution/Bylaws Education Activities ETTC European Liaison Fellow Evaluation History Tatsuo Sakai John Shen Chris Riddleberger Vassilios Agelidis Jose Cobos Antonelli Monti Shu Yuen (Ron) Hui Leon Tolbert Bill Goethe Bruno Allard Thomas Habetler Keyue Ma Smedley Intersociety Liaison Long-Range Planning Membership/Publicity Motor Drives TC Newsletter Power Packaging Publications Rectifiers/Inverters TC Region 9 Liaison Standards Transactions Electronic Media Marcelo Simoes Philip Krein Enrico Santi Alfio Consoli Gene Wester Douglas Hopkins Alex Stankovic Fang Z.Peng Miguel Velez-Reyes Jason Lai Daan van Wyk Grahame Holmes Meetings Committees Meetings PESC Steering F. Dong Tan W. G. Hurley Telecomm Energy Katsuichi Yotsumoto Mark Jacobs President's Committee Nominations Thomas Habetler PELS Executive Office Executive Director Robert Myers PELS Office Lee Myers 1 PELS Representatives TAB Public Relations Committee IEEE Press Books TAB Transactions Committee TAB Newsletters Committee IEEE Standards Board TAB Intelligent Transportation Committee APEC Steering Committee Enrico Santi William Hazen Daan van Wyk Gene Wester Jin-Sheng (Jason) Lai Dean Patterson F. D. Tan, T. Wilson, Jr.. Past Presidents William E. Burns III (Council 1984-86) John Kassakian (Council 1987, Society 1988) Pierre A. Thollot (1989-90) Thomas G. Wilson, Sr. (1991-92) Fred C. Lee (1993-94) Thomas M. Jahns (1995-96) Jerry L. Hudgins (1997-98) Philip T. Krein (1999-2000) Thomas Habetler (2001-2002) Bold face signifies attendance at meeting Guests: Jaime Arau, PESC‟03 Chair; Juan Balda, Associate Editor, PELS Newsletter; Edison Da Silva, PESC‟05 Chair. Joep Jacobs, PESC;04 Committee, Ralph Kennel, PESC‟04 Technical Program Chair ACTION ITEMS Bob Myers will advise all PELS-sponsored conferences of the new sister society agreement with SOMEP and member-rate registrations offered to SOMEP members. Organizers of PESC’04 and PESC’05 will provide budgets to the PELS Executive Office to coordinate filing of necessary conference forms. Grahame Holmes and Pat McGoldrick will develop a formal plan for website expansion for presentation at the fall meeting of the AdCom. Myers will provide Tom Habetler and Dave Perreault a list of all Fellow grade PELS members MOTIONS Approved a dues surcharge of $15 per year for members to receive Transactions in printed form. Authorized a letter of agreement and “sister society” arrangement between PELS and the Sociedad Mexicana de Electronica de Potencia (SOMEP) Declined an invitation to become a technical sponsor of a journal sponsored by the Systems and Cybernetics Society. Voted a $5,000 advance loan as a sponsor of CIEP’04 in Mexico. 2 Approved technical co-sponsorship of the 2004 IEE Second International Conference on Power Electronics, Machines and Drives. Asked the Meetings Committee to advise the APEC Steering Committee to submit budgets for future conferences to the committee at least one year in advance. Directed that budgets for all PELS-sponsored and technically co-sponsored conferences be channeled through the PELS Executive Office to make sure they are in order and complete. Established a Transactions page budget for 2004 of 1,700 pages. Approved in principal a plan for an educational workshop on power electronics to be held in conjunction with PESC’05. Asked the Constitution and Bylaws chair to further draft changes in the PELS Constitution and Bylaws dealing with election of officers, addition of a presidentelect, term of office, Society-wide voting and renaming the title of Administrator as Executive Director. President Dean Patterson convened the meeting at 8:38 a.m. and led off with a series of self introductions. The agenda as submitted was approved, as were the minutes of the February 9 meeting of the AdCom at Miami Beach. Both motions were proposed by Ron Harley with respective seconds by Chris Riddleberger and Phil Krein. President’s Report- Patterson reviewed the status of IEEE, noting a decline of membership but an increase in sales of electronic versions of publications. He said discussions are underway to develop a “subset” of electronic online publications with the Power Engineering Society and perhaps others. (Attachment 1) Patterson announced the appointment of Frede Blaabjerg and Pallab Midya to the Publications Committee. . Krein MOTION: moved approval, Rik DeDoncker seconded and it was approved. The President said he had – in consultation with the Treasurer - removed a $10,000 item from the budget for a video promoting the technology of power electronics. The removal followed discussions on the value of such videos with the Industry Applications and the Power Engineering Societies. Patterson said income and the bulk of surplus monies accumulated by IEEE come from three areas – conferences, publications and membership fees. A significant increase in sales, he said, has taken place in the area of electronic publications. The Institute‟s financial objective for technical societies is to maintain a basic society dues structure to cover essential costs. In that connection, Patterson referred to the AdCom plan at its February meeting to raise basic Society dues to $20 a year and the additional cost of $15 to receive printed copies of the PELS Transactions. The new dues level beginning in 2004 was approved in February and Tom Habetler MOTION: moved approval of the printed proceedings charge. Ron Harley seconded and the hardcopy charge was approved. 3 Patterson said the PELS dues-publication schedule for 2004 included: Membership $20 including newsletter and online access of Transactions Optional additional $15 for printed version of Transactions Optional $10 for online access of PELS Letters Membership in the Society has dropped a net of 4.8 the past year but the decrease has been less than experienced by most societies. Krein said one factor in the membership drop has been a decline in the number of students moving into regular memberships after completing college work.. Patterson said a new formula – or algorithm – for return to societies of income from online sales of publications as part of the IEL All Societies Subscription Package has been proposed and will be placed before TAB and other review bodies. He said the formula takes into account three values – base factor, contribution factor and usage. The plan, he said, would work to the advantage of our societies. A joint power and energy product opportunity study sponsored by PELS, Industry Applications Society and Power Engineering Society produced results which Patterson said were “not encouraging.” (Attachment 2) According to the study findings, key coverage was centered in power engineering, industry applications, electrical safety and control systems. Patterson said he would not feel confident recommending continuation of the project without substantial modification. Further discussions were planned at TAB in Nashville later in the week. Patterson said a move to establish an IEEE society on product safety is scheduled to come before TAB at its meeting next week in Nashville, Tennessee. He said he planned to vote against the proposal because, he said, such a society would overlap fields of interest with others. A letter of agreement and “sister society” arrangement between PELS and SOMEP- the Sociedad Mexicana de Electronica de Potencia - was introduced by Patterson and Jaime Arau who in addition to his PELS ties is president of the Mexican society. The agreement noted the similar interests and activities of two societies. One clause of the letter would allow members of one group to register at the member rate at a conference sponsored by the other society (Attachment 3). Also encouraged would be the exchange of distinguished lecturers. Habetler moved MOTION: approval of the agreement, Krein seconded and the agreement was accepted. Later in the week, Patterson and Arau signed the agreement at a ceremony during the evening banquet at PESC. ACTION: Myers will advise all PELS-sponsored conferences of the agreement and the acceptance of SOMEP members at member-rate registrants. Patterson said PELS has been asked to become a technical-sponsor of a journal sponsored by the Systems and Cybernetics Society. After brief discussion, Habetler moved MOTION: that the Society decline the invitation. Krein seconded and the motion passed. Division II Director – Krein said financial matters continue to dominate IEEE concerns and said the Institute‟s financial position has been impacted by 1. A general economic downturn, 2. A major negative hit on conferences (including some emphasis on SARS) with attendance and income down and many conferences reporting deficits, and 3. A shift to electronic publications. The shift has happened earlier than anticipated, he said. 4 Print subscriptions are dropping and electronic products, while growing, are not as yet offsetting the falloff in print. A major concern, he said, is what will happen when the print market goes away. He said societies which relay too heavily on publication sales in setting their budgets will be hit hard. In general, efforts at IEEE are aimed at strengthening cooperation between volunteerism and governance. While basically at the “brainstorming” stage, there is movement toward positive results across IEEE, Krein said, adding that PELS is approaching problems in changing circumstances in a positive manner. He suggested PELS consider offering Society members electronic access to all PELS conference proceedings and proposed that the first two years of journals (1986 and 1987) be converted to electronic format to give the Society a full complement of electronic journals. Operations – Harley said he has embarked on a project to coordinate technical committee activities and strengthen their respective roles across the Society. Meetings – Bob Myers, reporting for Dong Tan, requested seed money of $5,000 for CIEP‟04 in Mexico, noting PELS will become a full sponsor of the conference for the first time – in the past it has been a technical sponsor only. Habetler MOTION: moved the advance loan be granted, Ger Hurley seconded and approval was unanimous. Myers introduced a request from the Institute of Electrical Engineers in the United Kingdom that PELS become a technical co-sponsor of the 2004 IEE Second International Conference on Power Electronics, Machines and Drives. Patterson MOTION: moved approval of co-sponsorship, Harley seconded and the motion was approved PESC 04 will have the Conference of Integrated Power Electronics Systems (CIPS) as a technical co-sponsor along with several other European organizations.. DeDoncker encouraged an ongoing relationship with CIPS for the benefit of both PELS and CIPS and he suggested CIPS be involved every four years when PESC is in Europe. DeDoncker said he will schedule a meeting at PESC‟04 in Aachen, Germany between leaders of PELS and CIPS. PESC 05 will take place 11-13 June 2005, several weeks after the International Electronic Machines and Drives Conference (co-sponsored by PELS) but distant enough not to be a conflict. Chair Edison Da Silva said he would have a budget for the fall Meetings Committee in Salt Lake City and would make an initial seed funding request of $10,000. PESC 03 – Jaime Arau reported registrations prior to the official start of the conference had reached 350 with tutorial registrations at 55, He estimated a conference surplus of $15,000 APEC‟04 – Jason Lai said the deadline for submission of abstracts is the end of June. A budget will be prepared about the same time, he said. Patterson noted that no budget exists for APEC‟04, although the conference is eight months away. Because PELS is the primary sponsor for APEC finances, Patterson asked that budgets be submitted at least one year in advance. Grahame Holmes MOTION: moved that the Meetings 5 Committee specify that the APEC Steering Committee submit a budget for future conferences at least one year in advance, preferably for consideration at the winter AdCom meeting held in conjunction with the previous year’s APEC. DeDoncker seconded and the motion was approved by unanimous vote. ACTION: The AdCom, by consent, directed that the APEC Steering Committee be advised to submit budgets to the PELS Meetings Committee at least one year in advance. ACTION: Organizers of PESC’04 and PESC’05 will provide budgets to Myers and he will coordinate filing of all necessary conference forms. ACTION: The APEC Steering Committee will provide a budget for APEC’04 as soon as possible to Patterson, Tan , Steve Leeb and Myers. Further, Harley MOTION: moved that the budgets for all PELS-sponsored and technically sponsored conferences, as appropriate, be channeled through the PELS Executive Office to make sure they are in order and complete. Habetler seconded and the motion was approved. Myers reported the APEC‟01 And APEC‟02 have not closed and the IEEE sponsors (PELS and IAS) are being charged penalties for late closings. A report cited by Myers said the 01 audit was scheduled to be filed in mid-June with the 02 report before July 4. John Chen, in an e-mail to Myers, said the Workshop on Automotive Power Electronics held in the Detroit area last December had income of $15,008.30 and expenses of $8,160.32 and a surplus of $$6,847.98 with PELS receiving half (or $3,423.99) . Treasurer’s Report - Myers read an e-mail from Steve Leeb summarizing his Society finance activities: „First pass budget for 2004 has been submitted and projects a surplus of $1,100 (US) surplus. “That‟s dollars, not K dollars i.e., one thousand dollars. 2004 will be tight. ` “IEEE is wiggling because member subscriptions are down in 2003 by 4.84 percent compared to 2002. Perhaps a $1,000 impact on the budget (small). “Nonmember subscriptions are very down, from 366 to 282 subscriptions, removing about $37,000 from our 2003 budget. Much more serious! Also, the projection for 2004 is worse (unknown but expected to be lower). “So the projected surplus of $1,100 for 2004, and our projected surplus for this year, are both in serious doubt. We are not the worse off society by any means (our 4.84 percentage member change compares with 15 percent down for another society, for example). But the $$ situation is not strong. “Bottom line is that we need to make strong cost avoidance measures this year and next just to break even.” . Referring to the meetings segment of the agenda, Krein recommended that the PESC Steering Committee meeting be held prior to the summer AdCom meeting – or at least complete work on future budgets – so these budgets can be approved by the AdCom. Publications – Alex Stankovic introduced the publications reports. 6 Newsletter – Gene Wester said the newsletter is expanding its technical content and accepting advertising. The new issue is larger with more to come - a color cover, increased advertising and an expanded number of technical papers. Wester said the Newsletter is available through the webpage and via mail. A broad range of short, technical articles is the objective, he said. Suggestions on content from AdCom members ranged from developing “straight-forward and direct but not simplistic” papers to a continuity of articles spread over several issues. Transactions – Daan van Wyk said of the 172 papers he received from former Editor Arthur Kelley. 75 are in process, 70 have been accepted for publication and 27 have been rejected (Attachment 4). Since he took over as editor in October, 2009, van Wyk said 249 papers have been received with 138 in process, 31 accepted and 75 rejected. Forty-one associate editors are in place for the Transactions, with Van Wyk having appointed 30 since taking over as editor. Certificates of appreciation and a token gift will be presented to outgoing AEs as part of the awards luncheon at PESC and appointed and reappointed AEs will receive certificates. The 2003 page budget is 1,400 and van Wyk suggested a higher number – up to 1,700 – for 2004, to reflect cleanup of backlog. At present, he said, there are 280 papers in the publishing queue. Harley said the increase in page count resulted from the AdCom decision to publish one special issue each year. Krein reported that TAB is discussing a new approach to page counts with five percent over free of any penalty. He suggested an increase be applied over several years to eliminate any backlog Krein moved MOTION: that the Transactions page count for 2004 be set at 1,700. Habetler seconded and the motion was approved. Unanimously. Electronic media (webpage) – Holmes said website management has been transferred fully from the University of Illinois with Associate Webmaster Pat McGoldrick handling day-to-day matters with support from Holmes (Attachment 5). While the web still is housed at Illinois, discussions are under way with IEEE to move the page to Piscataway – the unresolved issue, Holmes said, is the necessary number of megabytes PELS feels it needs versus a standard leveloffered by IEEE. The next stage of website revision is to introduce new features to make the site a broader forum for expanded Society activities and events, as well as to establish a private page for access by AdCom members to contain minutes and other pertinent material. In addition, member -only files would be established to house conference material, tutorial notes and the like with archive-like protection. Krein proposed consideration of a password-protected, formal Society membership file, conference material and similar items. ACTION: Holmes will develop a formal plan for presentation at the fall AdCom meeting. Letters – The first letters are on a preprint Xplore file at IEEE, Krein reported, adding that six associate editors are in place and handling copy exclusively by electronic means (Attachment 6). The system currently is a backup process in anticipation of completion of the web system through Webstracts, he said. At present,. 29 papers have been submitted, six have been accepted, eight more are in process and 15 have been rejected. Krein said the average time from submission to a decision is 8.4 weeks, 7 including papers submitted last December. Since January, the average time has declined to just under seven weeks. The first official issue will be “published” when eight papers have been accepted and processed. Costs are in line with budget, Krein said, and the page budget of 140 will remain through 2003 and again in IEEE Press – No report. Energy Challenge – Krein and Jason Lai reported the 2003 Future Energy Challenge competition centered on two topics – 1. inverter systems and 2. variable speed motor drives – but said no team in either competition met all standards and the judges decided not to award major prizes. The sum of $25,000 is set aside for secondary prizes and will be awarded, Krein and Lai said. The prizes to be awarded will be announced later in the summer with prize presentations at the Myron Zucker luncheon at the Industry Applications Society Annual Meeting. (Attachment 7 includes reports on judging results from the Future Energy Challenge review committee). For the planned 2005 competition, Lai said efforts will be made to tighten submission process to allow a school to participate in one category only – in 2003, the Department of Energy was the driver behind the inverter program, IEEE behind the motor drives. The next competition will seek broad industry support for the program to encourage greater school participation worldwide and to generate attention in the commercial world. Long Range Planning – Krein sad Long-Range Planning will meet following the AdCom meeting and, essentially, take up three issues 1. Conference coordination 2. Adapting as the fields pf power electronics applications change 3. Craft activities to appeal to members and others Education- Leon Tolbert introduced a concept from Marcelo Simoes for a workshop on power electronics education to be staged in connection with PESC‟05 to be held on the final day and first following day of the conference (Attachment 8). The workshop proposal envisions income of $26,800, expenses of $16,500 and a surplus of $10,300. It also requested an advance loan of $5,000. Discussion centered on the individual registration fee of $600, considered too high by most members of the AdCom. An alternate fee of $100 was suggested, with a corresponding reduction in expenses. Tolbert moved MOTION: approval in principle of the workshop concept subject to revision of a revenue and spending plan. Holmes seconded and the motion was adopted. Awards - Chris Riddleberger thanked the PELS Education Committee for its support of the INTELEC Fellowship which allowed the 2002 recipient to “receive his degree and get a job.” He said with one exception, major PELS awards will be presented at the PESC Awards Luncheon during the week; the exception was the Richard Bass Outstanding Young Power Engineer Award which was conferred during the International Electric Machines and Drives Conference in Wisconsin two weeks earlier. Membership – Enrico Santi reported IEEE has distributed a survey of selected PELS members and, less than two weeks into the program has collected 250 responses. The 8 web-based survey should provide excellent guidance for future planning, he said., particularly in light of declining membership numbers across the spectrum of IEEE. The review of Technical Interest Profile categories is in progress with Santi projecting there will be some substantial and some subtle changes in the TIP program. He added that he is working up update the PELS membership brochure to reflect changes in activities and procedures. Chapters Development – Vassilios Agelidis said he has contacted existing PELS chapter chairmen worldwide to complete current lists of chapter officers. He said he is in the process of organizing new chapters in Solvenia, New Zealand, Western Australia, Athens and Portugal. Agelidis said he expects to have charters from all these, and perhaps others, by the fall meeting of the AdCom. Constitution/Bylaws – Ron Hui moved MOTION: that the PELS Constitution be amended to establish the position of President-Elect, terms of office and to authorize Society-wide election of AdCom members. The motion, from committee, was approved unanimously. Hui moved MOTION: that amendments be made to the PELS Bylaws dealing with selection of a President-Elect, changing the time of the annual meeting from the fall to the PESC meeting, expanding the terms of the Society President and Vice Presidents from one to two years,adding voting procedures for Society-wide election, duties of a President-Elect, renaming of the title of Administrator as Executive Director and implementing several numbering and sequence adjustments to accommodate changes. The motion was approved. A Bylaws change specifying the makeup of the PELS Publications Board (Attachment 9) and introduced at the winter meeting of the AdCom, was placed before the body and Krein moved MOTION: approval of the amendment. Habetler seconded and the new definition was adopted. All changes will be submitted to TAB for approval and later to the Society membership for comment. An effort will be made to have new procedures in place for the 2004 election. Technical Committee on DC Power Supply Systems – Jose Cobos said he is developing a committee membership and planning activities. Technical Committee on Rectifiers and Inverters – Fang Peng said his committee will host a special issue of the Transactions in 2004 and he will serve as guest editor. He said he is working with Harley in helping committees determine best practices and to direct technical committees to key areas of interest. Technical Committee on Motor Drives – No report. Technical Committee on Power Packaging - No report. Electronic Transformers Technical Committee – The committee has scheduled it s next meeting during the Coil Winding Show in Indianapolis in September, Myers reported. 9 Technical Committee on Simulation, Modeling and Control – Antonello Monti said the 2004 workshop will be held in Urbana, Illinois, with Phil Krein as chair and Pat Chapman as technical program chair (Attachment 10). A major effort in 2004 will be the development of a database of expertise to support the Society‟s paper review process. The 2006 presentation of this biennial workshop will take place in Salerno, Italy. Telecommunications Energy Systems – Riddleberger reported preliminary financial results from INTELEC‟02 in Montreal – showing a surplus of $181,124 (Attachment 11). Revenue totaled $882.038 and expenses amounted to $700,914. Total attendance was 1,339 from 36 countries with 515 full conference registrants. Standards –Lai said new procedures have been introduced dealing with standards development and all societies have been urged to adopt the model or equivalent program (the model program is available from the PELS Office). ACTION: Myers will request Sue Vogel of the Standards Association office to provide a list of PELS related standards to Lai and Holmes. Fellows Evaluation – Habetler traced the procedure for nominating and evaluating candidates for potential elevation to Fellow grade and the process through the Institute for final selection (Attachment 12). He said the PELS Fellows Committee this year evaluated six candidates, compared with 11 last year and 10 two years ago. ACTION: Myers will provide Habetler a list of PELS Fellow grade members and will get the same list to Dave Perrault. Asia liaison – Hiro Agaki reported the PELS Chapter in Tokyo has created a new award for a young engineer with financial support from the chapter and from IEEJ. European Liaison - Bruno Allard- reported he has been in contact with a number of European PELS chapters by Email and has met with six groups in Eastern Europe to encourage participation in PELS. He said schools and industry are in support of the effort (Attachment 13). Region 9 Liaison – No report. Other Business – None. Next Meeting – The AdCom will meet Sunday, 12 October at Salt Lake City on the opening day of the IAS Annual Meeting. The AdCom will be preceded by a Meetings Committee meeting. Adjourn – The meeting was adjourned at 2:58 p.m. Submitted, Robert Myers PELS Executive Director 10