SECTION 3: Costs Incurred for Actual Cost Options
In this section, you must enter the actual cost of the eligible items paid by you as the scheme beneficiary named in the Rural Priorities
contract and indicated by invoices. You must also enter the amount you are claiming against each item and the total amount
claimed. We will apply any intervention rates where these apply, for example where we support only part of the cost and pay you
accordingly. It is your responsibility to ensure that the amounts claimed have been properly incurred and are in line with your agreed
Contract. If you are registered for VAT then costs claimed must be on a VAT exclusive basis.
Please refer to your Schedule of Works and read the actual costs claim guidance when completing this Section.
LPID
FILL IN THESE FIELDS ACCORDING TO YOUR CONTRACT AND THE CLAIM YOU
WISH TO MAKE
FOR OFFICIAL USE ONLY
Map
Ref
Eligible
Further
Grant Amount
Costs Deductions Rate
Due
Option
Code
Item Description
Proposal
Cost
Actual
units
TOTAL AMOUNT CLAIMED
Actual
Cost
Incurred
Amount
claimed
£
Signature_________________________________________________
Interim
claim?
TOTAL AMOUNT DUE
Date
_________________________
£
Notes: Invoice Receipting Requirements for Actual Cost Capital Payments
All claims in respect of Actual Costs must be supported by fully receipted original invoices, providing the following details:
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Supplier's name, address and VAT Registration Number (where appropriate)
Claimant's name and address, i.e. the business name in the approved Rural Development Contract who is the scheme beneficiary
Detailed description of services provided or goods supplied, separately costed, to include serial numbers for any equipment
purchased
Date on which the services or goods were supplied
Total amount due for payment by the customer with the VAT element clearly detailed
Amount paid with details of any discount awarded which fully explains any difference between the amount due and the amount
paid
Date paid
Method of payment e.g. cheque, debit card, etc
Business stamp or signature of person receiving payment on behalf of the supplier
In addition, when you submit a fully receipted invoice you must also back it up with other evidence of payment, such as:
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The original cleared cheque
The original bank or credit card statement
The original bank giro credit transfer slip
An Accountant's report
A certified extract from the business accounts