Employer Events
The Careers Service maintains a diary of employer events, held on or off campus, to avoid clashes with same
sector organisations. Employers must book recruitment events through the Careers Service. This service is not
open to agencies and training providers.
The employer will


Book a date in the events calendar with the Careers Service before booking a venue.

Be responsible for updating contact details and distributing event information to all relevant parties (ie
company representatives attending the event, couriers, exhibition companies etc).
Comply with University policies and instructions sent pertaining to event venues, logistics and setup.


Contact the Careers Service to discuss engagement within departments and schools. Not organise
recruitment events through academic departments or student union/society/clubs.
Where required, provide detailed risk assessments for all equipment being brought to campus no less than
one week before the event. Failure to do so may result in the cancellation of the event.

Arrange for delivery and prompt collection of own equipment and material used at the event including any
waste incurred as a result of the event. The University can accept no responsibility for property left at event
venues.

Request permission no less than 3 weeks in advance of an event to film or take pictures Permission from the
University’s Public Relations Office is required and those attending the event must be notified.



Pay for events in advance.
Comply with the Careers Service cancellation and event sign-up policies agreed at the point of booking.
Be charged the full cost of repairs or replacement in the event of any damages caused to University of Bristol
property or buildings.
The Careers Service will













Co-ordinate the employer event diary to avoid clashes between companies of the same business, i.e. two
investment banks presenting at the same time.
Notify booking start dates to current contacts by email and on our website.
Publicise events on our searchable online event list and monitor an online sign-up if required.
Allocate bookings on a first come first served basis.
Allocate stand space at careers fairs based on information supplied by the Employer. The Careers Service
reserves the right to change position or remove a stand from a careers fair if the stand the dimensions differ
from specified on the booking form or if it conflicts with health & safety regulations.
Charge for additional stand space at careers fairs if this has not been booked in advance or any other
additional charges incurred on the day of a careers fair.
Consider requests to take photos or film at an event and seek confirmation from the University’s Public
Relations Office.
Not confirm bookings unless payment is made in advance of the event.
Not guarantee student attendance at these events.
Not accept responsibility for the cancellation of an event due to action or events that are outside the direct
influence of the Careers Service.
Not accept responsibility for loss or damage to property (including personal property) brought on to University
premises.
Not provide parking at event venues for any organisation, persons or third parties either attending or involved
in the set up of the event.
Not accept responsibility for vehicles left unattended on University property. All vehicles are subject to the
University of Bristol car parking rules: http://www.bristol.ac.uk/transportplan/parking/rules.html
Student protest
If there is a possibility of an employer coming to campus and attracting student protest, the following guidelines
should be followed.
The employer will



notify the Careers Service of any reason why there might be a protest against the company
check insurance liability issues in the event of a protest
discuss and agree with the Careers Service if intending to use own security team
The Careers Service will


liaise with and seek advice from the University Security Service
provide clear information to students of any requirements for personal safety and security at events e.g. no
form of protest in an area that could cause congestion or a health and safety risk
The Careers Service and the employer will



conduct a risk assessment for the target event
agree roles, responsibilities and procedures in the event of a protest
give due regard to the University Freedom of Speech Code
Information for Recruitment Agencies and Job Listing Websites
The Careers Service will endeavour to support the recruitment needs of third parties. However, due to the volume
of requests, direct recruiters will be given priority.
The Careers Service will





Reserve three stand spaces for recruitment agencies at the Autumn; Engineering & IT; Summer Careers Fairs
and the Careers with a Science Degree event
Place additional requests for a stand at the above careers events on a waiting list
Not hold employer presentations on behalf of a client
Not book attendance at Skills sessions or similar activities
Not grant any discounts to Recruitment Agencies and Job Listing Websites
The agency will


Follow all of the terms and conditions set out above
Provide full contact details for your client to verify details if necessary