INSTRUCTIONS FOR COMPLETING
THE CALEA LAW ENFORCEMENT ACCREDITATION PROGRAM
AGENCY PROFILE QUESTIONNAIRE (APQ)
A.
Introduction:
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1. The Agency Profile Questionnaire (APQ) is a guide in determining which
standards apply to the agency on the basis of the agency's size, function, and
legal responsibilities. The questionnaire is also designed to elicit other
relevant information about the agency. The information is used to familiarize
the CALEA Staff and/or assessors about your agency.
General Guidelines:
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2. The APQ is not intended to solicit precise data resulting from a major research
product. Instead, you may answer the questions generally and informally; use
your best estimate when precise information is not available.
1. Please use a typewriter or neat, handwritten comments in ink for short answers
requested.
C.
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2. Where supplemental comments are to be added on a separate sheet, please
indicate the question number and the date of preparation at the bottom of each
supplementary sheet.
Timing for Completion of the APQ:
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We request that the agency complete the questionnaire and return it with the
Accreditation Agreement. If for any reason it is not possible to accomplish this, the
agency is requested to call or send a very brief letter to CALEA, advising of this
fact, and a date when it is anticipated that the questionnaire will be completed.
Agencies preparing for an on-site assessment are often asked to complete another
APQ to update their file. In this case, the agency should complete and return this
form without delay.
D.
When the APQ is Completed:
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When all of the questions have been answered and the supplemental information
has been assembled, the agency's Chief Executive Officer should sign the form on
the front of the APQ. Since the Commission, through its staff, will wish to
communicate with the agency following its review of the questionnaire and during
the remaining steps in the accreditation process, one other person in addition to
the agency's Chief Executive Officer should be identified for this purpose in the
space provided.
E.
If There Are Any Questions?:
If there are any problems or concerns about the questionnaire, please write, fax, or
call CALEA at 10302 Eaton Place, Suite 100, Fairfax, VA 22030-2215; 1-800-3683757; or fax: 703-591-2206.
FOR CALEA STAFF USE ONLY
Agency Number:
Date Received:
Assigned To:
NEW
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UPDATE
LAW ENFORCMENT ACCREDITATION
AGENCY PROFILE QUESTIONNAIRE
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The Agency Profile Questionnaire (APQ) is a guide in determining which standards apply to the agency
on the basis of the agency's size, function, and legal responsibilities. The questionnaire is also designed to
elicit other relevant information about the agency. The information is used to familiarize the CALEA
Staff about your agency. The APQ is not intended to solicit precise data resulting from a major
research product. Instead, you may answer the questions generally and informally; use your best
estimate when precise information is not available.
Agency Name
Agency Address
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Zip
Tel. No. (
)
Tel. No. (
)
Website http://
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Title
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Chief Executive Officer
EMail
Accreditation Manager
Title
EMail
Tel. No. (
)
Fax. No. (
)
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This questionnaire was completed under my direction and is submitted as a part of the requirements of our candidacy
for accreditation to the Commission on Accreditation for Law Enforcement Agencies, Inc.
Agency Chief Executive:
(Signature)
Date
APRIL 2007
Agency Name: _______________________________________________________________________
From the list below, rank from 1 to 5 the factors (displayed in bold text) that influenced
your decision to seek CALEA Accreditation/Recognition, with 1 being the most useful
and 5 the least. Check all item boxes that apply.
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Information obtained by attending the following conferences:
CALEA Conference
Process and Programs Info Desk
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IACP Conference
CALEA Booth
CALEA Panel
APCO Conference
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Other Conferences (specify)
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NSA Conference
CALEA Booth
CALEA Panel
NOBLE Conference
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Information obtained from advertisements in:
Police Chief Magazine (IACP)
Sheriff Magazine (NSA)
NOBLE News ONLINE
CALEA Update Magazine
Public Safety Communications Magazine (APCO)
Other (specify)
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Information obtained from:
Other CALEA Accredited Agencies
CALEA Informational DVDs
CALEA’s Web-site
CALEA Staff
Risk Management/Liability Groups
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Availability of a cost-free Enrollment Package on-line.
Support from:
Local Political Establishment
Other Chief Executive Officers
Police Accreditation Coalition (PAC)
Community Groups
Rank and File
Other (specify)
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1.0
AGENCY PROFILE
1.1
Agency Size:
(Please indicate the number of authorized and actual full-time employees as of the date of this submission.)
Authorized
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Actual
Sworn Officers
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Civilians
Totals
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Agency Size
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1.2
Employee Allocation:
(Please fill in the matrix below -- indicate the number of ACTUAL, full-time positions by rank and
assignment.)
Males
Hispanic
Other Caucasian
African
American
Hispanic
DO
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Non-sworn Personnel
Clerical/Custodial
Supervisory/Technical
Managerial/Professional
Executive
Subtotal
TOTAL
Caucasian
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Sworn Personnel
Entry level/
Technician
Supervisory (Corp/Sgt)
Command (Lt/Capt)
Executives (Maj-above)
Subtotal
Females
African
American
1.3
Sworn Personnel Breakout:
(Please fill in the matrix below -- indicate the number of ACTUAL, full-time, sworn positions by race and sex.)
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CATEGORY
Caucasian
African-American
Hispanic
Other
Male
#
#
#
#
-
%
%
%
%
3
Female
#
#
#
#
-
%
%
%
%
Other
2.0
LEGAL RESPONSIBILITIES.
(Please indicate, by checking the appropriate box, your agency’s legally mandated responsibilities -mandated by state constitution, statute, ordinance, or common law)
AREA OF RESPONSIBILITY
SOLE
OVERLAP
Criminal Investigation
Accident Investigation
Enforce State Laws
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Enforce Local Laws
Enforce Federal Laws
Prison Transport
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Detention
Court Security
Serve Criminal Process
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Serve Civil Process
Other (specify):
NO
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General Law Enforcement
OCCASIONAL
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RESPONSIBILITY LEVEL
4
3.1
3.2
Is your agency involved in mutual aid? (2)
Yes
No
3.1.1 Does controlling legislation for mutual aid exist?
Yes
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FUNCTIONAL PROFILE
(Please indicate, by checking the appropriate box, whether or not your agency performs any of the following
functions or activities in carrying out its responsibilities. The numbers in parentheses are standard/chapter
numbers. Supplemental information is also requested in several questions.)
Does your agency provide law enforcement services to
another jurisdiction? (3)
No
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3.0
Yes
No
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(Law enforcement services include: patrol services, investigative services, prisoner housing, law
enforcement dispatching, record keeping, property management, etc. Indicate whether or not your agency
does any of the following. If your agency does not deal with these subjects, indicate who does.)
Does your agency undertake Planning/Research? (15.1)
Yes
No
3.4
Does your agency perform Crime Analysis? (15.3)
Yes
No
3.5
Does your agency have a Reserve Officer program? (16.3)
Yes
No
3.6
Does your agency utilize Auxiliary personnel? (16.4)
Yes
No
3.7
Does your agency have a Classification plan? (21.2)
Yes
No
3.8
Is there a Collective Bargaining agreement in effect, or are
negotiations in process at this time? (24)
Yes
No
3.9
Does your agency conduct its own Recruitment activities? (31) Yes
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3.3
No
Some
Yes
No
Some
Yes
No
Some
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If the answer is No or Some, who conducts?
3.10 Does your agency select its own personnel? (32)
If the answer is No or Some, who selects?
3.11 Does your agency provide Entry-level training? (33.4)
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If the answer is No or Some, who provides?
* Is entry-level training governed by state regulation?
* Total number or required hours? _____________
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Yes
No
3.12 Does your agency provide In-service training? (33.5)
Yes
No
Some
If the answer is No or Some, who provides?
3.13 Does your agency conduct its own Promotion system? (34) Yes
No
Some
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If the answer is No or Some, who provides?
No
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Total number of required hours? ___________
Yes
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Is in-service training governed by state regulation?
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3.14 Does your agency provide Uniform Patrol services? (41)
If Yes, does patrol furnish 24-hour coverage?
Yes
No
Yes
No
Yes
No
Some
Do patrol officers conduct follow-up investigations?
Yes
No
Some
Do patrol officers enforce traffic laws?
Yes
No
Some
Do patrol officers investigate accidents?
Yes
No
Some
3.15 Does your agency have responsibility for Criminal Investigations? (42)
Yes
No
Some
Yes
No
Does your agency participate with investigative task force(s)?
Yes
No
Do you have rooms/areas where detainees are questioned or
Interrogated? (42.2.10)
Yes
No
3. 16 Does your agency conduct Criminal Intelligence? (42.1.6)
Yes
No
3.17 Does your agency carry out Vice Investigations? (43)
Yes
No
3.18 Does your agency perform Drug investigations? (43)
Yes
No
3.19 Does your agency conduct Organized Crime investigations? (43)
Yes
No
3.20 Does your agency have contact with Juveniles? (44)
Yes
No
3.21 Does your agency have Crime Prevention responsibilities? (45)
Yes
No
3.22 Does your agency have a Community Involvement? (45)
Yes
No
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If Yes, does your agency provide 24-hour coverage?
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Do patrol officers conduct preliminary investigations?
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3.23 Does your agency have responsibility for critical incidents, special
operations and/or homeland security? (46)
Yes
No
Yes
No
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Does your agency have any of the following?
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If the answer is No, who is responsible?
Do you have SWAT or Tactical personnel?
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
3.24 Does your agency have responsibility for Internal Affairs
investigations? (52)
Yes
No
3.25 Does your agency have a Staff Inspections? (53)
Yes
No
3.26 Does your agency have Public Information responsibilities? (54)
Yes
No
Do you have Hostage Negotiators?
Do you have Search and Rescue personnel?
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Do you have Bomb Disposal personnel?
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If you have other Special Operations personnel, specify:
Does your agency experience any recurring special events?
(e.g.: parades, concerts, fairs)
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If Yes, specify:
3.27 Does your agency provide Victim/Witness assistance? (55)
Yes
No
Some
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If the answer is No or Some, who provides?
Yes
No
3.29 Does your agency maintain a Jail?
Yes
No
-- Correctional officers?
Yes
No
-- Law Enforcement officers?
Yes
No
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3.28 Does your agency provide post-arrest Prisoner Transports?
(e.g.: medical, funeral, legal) (70)
If Yes, specify the type of staffing:
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Yes
No
3.31 Does your agency have a Holding Facility for detaining
prisoners for 72 hours or less? (72)
Yes
No
3.32 Does your agency have responsibility for Courtroom/Courthouse
Security? (73)
Yes
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3.30 Does your agency use rooms or areas for temporarily detention,
processing, questioning, booking, etc.? (71)
EN
No
3.33 Does your agency have responsibility for its own Communication
function? (81)
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If the answer is No, who is responsible?
Yes
No
Yes
No
3.35 Does your agency Collect and/or Preserve Evidence? (83)
Yes
No
Yes
No
3.36 Does your agency operate a Forensic Laboratory? (83)
Yes
No
3.37 Does your agency have responsibility for maintaining property
and evidence?
Yes
No
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3.34 Does your agency have a Central Records Function? (82)
If the answer is No or Some, who does?
ADMINISTRATION
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4.0
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Are services available 24 hours?
4.1
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4.2
Overall Agency Organization: Please attach a description of your organization or a copy of your
organizational chart. If neither is available, please draw a simple diagram on a separate sheet
of paper showing the organizational functions to at least the third level below the Chief
Executive Officer. (11)
Does your agency have a Written Directive system? (12)
Yes
No
If Yes, please submit a copy of the order that establishes the written directive system. (DO NOT
submit copies of other written directives.)
4.3
What is your agency’s total authorized budget for the most recent fiscal year?
$_________________________
4.4
Does your agency utilize computers for information management?
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Yes
No
Please indicate the relationship between your agency and the Fire/Rescue agency(s) in your
service area:
Yes
No
If No, is the agency part of a Department of Public Safety,
reporting to a Director.
Yes
No
Are agency personnel cross-trained for law enforcement and
fire suppression purposes?
FACILITIES AND EQUIPMENT
5.1
Headquarters Facility:
Headquarters is a separate facility:
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Headquarters is in a joint facility shared with:
Yes
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5.0
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Is your agency a separate service?
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4.5
No
Yes
No
Yes
No
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If buildings other than the headquarters building are used by your agency, please specify:
5.2
Does your agency use marked vehicles for patrol? (41)
Yes
No
5.3
Does your agency use unmarked vehicles for patrol? (41)
Yes
No
5.4
Does your agency use special-purpose vehicles/animals? (41)
Yes
No
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If Yes, please specify:
5.5
Does your agency make body armor available to all sworn personnel? (41)
Yes
No
5.6
Does your agency install vehicle safety barriers in vehicles used
for prisoner transport? (70)
Yes
No
Does your agency have sufficient mobile and portable radio
equipment to ensure 24-hour continuous 2-way communication with
all on-duty uniform personnel? (81)
Yes
No
Does your agency’s Communications Center have the capability of
immediate playback while maintaining continuous recording of radio
transmissions and emergency telephone conversations? (81)
Yes
No
Does your Communications Center have an alternate source of
electrical power? (81)
Yes
No
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5.7
5.8
5.9
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6.0
ENVIRONMENTAL PROFILE
6.1
What is the size of your service area in terms of square miles?
--Industrial - heavy & light
%
--Residential
%
--Agricultural/undeveloped
%
--Parks/public lands
%
--All others
%
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%
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--Business/Commercial
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Please approximate the land use distribution of your service area in terms of:
TOTAL
100 %
If Yes, please explain:
What is the population of your service area according to latest U.S. Census?
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6.2
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Are there environmental features or aspects of land use that present significant law enforcement
problems?
Yes
No
Please indicate the racial and ethnic makeup of your population?
(
%)
African-American
(
%)
Hispanic
(
%)
Other
(
%)
Total:
(
%)
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Caucasian
Does the population of your service area change seasonally?
Yes
No
Yes
No
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If Yes, please explain:
Does the population of your service area change from weekdays
to weekends and/or days to evenings?
If Yes, please explain:
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6.3
On a separate piece of paper, briefly discuss the major problems facing your agency in
terms of:
♦ Crime and criminality
♦ Community-Oriented Policing
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♦ Noncriminal aspects of law enforcement
♦ Man-made or natural disasters
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♦ Budgetary or legislative concerns
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♦ Other
ADM7 03/07
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