Time Sensitive Standards
Presented by RPM Vince Dauro
Important information!
If at any time during this program your
neighbor starts falling asleep, please
make sure that they are comfortable.
LOGO
What is a Time Sensitive
Standard?
Communications Standard 6.4.4
The agency has an independent backup
communications system and a documented test is
performed at least monthly.
Timeframes
Annual:
Once a year
Triennial:
Every three years
Semi annual: Every six months / twice a year
Quarterly:
Every three months
Biennial:
Every two years
Monthly:
Once a month / every 30 days
Weekly:
Once a week / every 7 days
Per Incident: Each occurrence
Appendix E
(Comm.)
Prioritizing Standards
What standards should be addressed
first?
When, in self assessment, should
time sensitive standards be
addressed?
Campus Security:
23.2.4 A documented survey of campus community perceptions
and opinions is conducted at least once every three years with
respect to…..
72.4.11 A written directive requires a documented report of all
incidents that threaten the facility or any person therein.
Commentary: None (MMM)
True or False?
An agency just signed a CALEA contact.
The accreditation manager should
immediately recognize all time sensitive
standards and establish compliance.
Of all of the 8 types of
standards, time sensitive
standards are the most
popular.
Most issues that stem from
assessments are from agencies
not complying with time
sensitive standards.
If the agency’s procedure
exceeds the standard
timeframe, it takes priority
over the standard statement.
The Commentary can also
give you binding timeframes
for time sensitive standards.
Potential Problematic
Standards
All standards listed in Appendix E!!
The number one problem!
Law Enforcement
84.1.6 In order to maintain a high degree of
evidentiary integrity over agency controlled property
and evidence; the following documented inspections,
inventory, and audits shall be completed:
a. An inspection to determine adherence to procedures used
for the control of property is conducted semi-annually by the
person responsible for the property and evidence control
function or his/her designee;
b. An audit of property occurs whenever the property and
evidence custodian is assigned to and/or transferred from
the position and is conducted jointly by the newly designated
property and evidence custodian and a designee of the CEO
to ensure that records are correct and properly annotated;
c. An annual audit of property and evidence held by the agency
is conducted by a supervisor not routinely or directly
connected with control of property and evidence; and
d. Unannounced inspections of property storage areas are
conducted, as directed by the agency’s chief executive
officer, at least once a year.
Establishing Timeframes
What happens if an activity is not shown in the
timeframe indicated by the agency?
Can time sensitive activities be generated early?
 How much time should I give to produce an
analysis or review after the data is generated?
Analysis
Definition: A systematic, structured process for
dissecting an event into its basic parts to identify any
patterns or trends. Analysis should reveal patterns or
trends that could be predictive or could indicate
program effectiveness, training needs, equipment
upgrade needs and/or policy modification needs.
(Christies class this morning.)
If no occurrences, an analysis
is still needed.
Analysis Requirements
5
4
2
3
Resources
•
•
CALEA Regional Program Manager
CALEA Electronic Standards Manual
PowerDMS™ Lite
Appendix G
Exercise
Appendix G
Law enforcement
41.2.2 A written directive governs pursuit of motor
vehicles, to include:
i. requiring a written report and an administrative
review of each pursuit .
(MMMM)
24
The Anywhere Sheriff’s Office did not allow
deputies to participate in pursuits prior to a policy
change implemented by the new Sheriff . The
new Sheriff changed the pursuit policy allowing
deputies to engage in pursuits, given the right
circumstances, in August 2013. Since
implementation, and prior to the agency’s April
2014 assessment, 4 pursuits have occurred .
The Sheriff’s office will be reviewed for
reaccreditation at the Schaumburg, IL
conference in July 2014.
According to Appendix G, how many proofs
should be in the file?
1
25
Communications
6.8.5 A documented inspection of the
computer records and security system is
conducted on all passwords or access codes
for violations and improper use at least
quarterly. (MMM)
26
The Any State Communications Center signed
a CALEA contract in January 2013. The
center had all policies and procedures in place
when they signed the contract. The agency
conducted their initial assessment in February
2014.
According to Appendix G, how many proofs
should be in the file?
2
27
Training Academy
9.1.7 The safety officer has written policies or
procedures that are annually reviewed and
approved by the academy that address the
issues in standard 9.1.6. (M)
The Anytown Training Academy was
reaccredited at the March 2013 CALEA
Conference. According to Appendix G how
many proofs were in the file for standard 9.1.7?
3
28