CABIN RENTAL AGREEMENT/CONTRACT
State of Georgia, Counties of Gilmer and Fannin
This Cabin Rental Agreement is a legally binding agreement between Guest, Agency and Owner.
Information regarding individual listings is believed accurate but cannot be guaranteed. Sliding Rock
Cabins® serves as the Agents and represents the owners of vacation properties in its rental program,
and is acting at all times, in and for the best interest of the owners. Guests are a licensee of the Owner
and not a tenant; and Guests are not acquiring any interest in the property. Registering guest must be
age twenty-five (25) or above and in attendance at the cabin.
DISPUTES - This Agreement/Contract shall be governed by and interpreted in accordance with the laws
of the State of Georgia and be treated as though it were executed in the County of Gilmer, State of
Georgia. Any action relating to this Agreement/Contract shall be instituted and prosecuted only in the
Gilmer County Superior Court, Georgia. Guests specifically consent to such jurisdiction and to
extraterritorial service of process.
1. RESERVATION AGREEMENT - Guests acknowledge, understand, and agree that the moment Guests
give Agents their credit card information, Agents are authorized to charge said credit card for the initial
deposit of fifty percent (50%). Agents are authorized to charge the balance of the total charges the
MasterCard, Visa, or Discover on file on thirty-one (31) days prior to Guests arrival date. Guests agree
that any changes to the balance charged such as; different credit cards, different type of card, etc.,
within the thirty-one (31) day period will result in a $40 change fee. Agents’ Cancellation Policy will
govern any cancellation, rescheduling, or change after the credit card authorization.
2. NON-REFUNDABLE $50 PROCESSING FEE (This fee includes Damage Waiver Protection) - Each
reservation is charged a non-refundable Processing Fee of Fifty Dollars ($50.00). This Processing Fee is
designed to protect Guest(s) and Owner(s) from excessive charges due to accidental damages occurring
during Guest(s) stay. The Processing Fee provides up to Three Hundred Dollars ($300.00) coverage to
repair accidental damages (beyond normal wear and tear). If damages surpass $300.00, additional
charges will be applied to the credit card on file and written documentation will be sent to Guest(s) of
record. If damages are determined to be caused by the willful misconduct or blatant misuse, the
Processing Fee Coverage may be voided by Agents on the grounds of intentional act(s), gross negligence,
willful and wanton conduct of Guest(s) or Licensee of Guest(s). This Processing Fee does not cover
additional fees or fines. ALL ACCIDENTAL DAMAGES MUST BE REPORTED TO SLIDING ROCK CABINS
OFFICE BEFORE GUEST(S) DEPARTURE TO QUALIFY FOR PROTECTION.
3. CANCELLATION/RESCHEDULING/NO SHOW/EARLY DEPARTURE - Each cabin is privately owned and
cancellations affect owners significantly. Cancellations, rescheduling, or changes must be submitted in
writing and confirmed received by Sliding Rock Cabins® more than thirty-one (31) days prior to check-in
date, in order to receive refund, less $40 processing fee. Said changes regardless of reason made within
thirty-one (31) days of your check-in date will result in a forfeiture of moneys paid. All moneys paid are
non-transferable to another date. Refunds will be given if Agent can re-book said dates with another
guest. Agents are not responsible for Guests inability to arrive or if Guests chooses to depart early for
any reason, or if members of Guests party do not show up. No refunds, rebates, or compensation will
be offered. WE STRONGLY SUGGEST PURCHASING TRAVEL INSURANCE.
4. VACATION RENTAL INSURANCE PLAN (OPTIONAL) - You are a valued guest and we want to do
everything possible to make your trip enjoyable and worry free. Because the unforeseen and
unexpected can occur before you leave or when you’re away from home we encourage you to add
Travel Insurance through CSA Vacation Rental Insurance to your reservation. CSA charges 6.95% of your
fees. As this is not a Sliding Rock product you are also welcome to purchase travel insurance through any
other company. If you choose to Decline the CSA Travel Insurance and either purchase it elsewhere or
forego insuring your stay, please mark as Declined and we will make a note of. Please note, all travel
insurance companies will require supporting documentation of any claim and Sliding Rock Cabins is not
responsible for any travel insurance company's policies or decisions. Please review the attached <a
title="Marketing Flyer" href="http://www.slidingrockcabins.com/documents/330CSAGPWhyBuyFlyer11051_020111.pdf" target="_blank">Marketing Flyer</a> for more details.
5. OCCUPANCY - The maximum occupancy and age restrictions are stated in all accommodation
descriptions. Registering guests must be age 25 or above. Guest signing below confirms they are age
twenty-five (25) or above and in attendance at the cabin. Any child one year old and above is considered
an occupant and must be included in the occupancy total. Rollaway beds, inflatable mattresses and
sleeping bags are prohibited and no overnight guests are allowed. If you: are found to exceed the
maximum occupancy of your cabin, you have more guests (human or pet), than you have noted on
page 8 of this agreement, bring children to an adult only cabin, or bring a cat to a cat-free cabin it will
be considered a breach of contract and will result in immediate eviction and charges for extra
occupants with no refunds, rebates, or compensation. Cabins are set up only for the number of
overnight guests on rental agreement.
6. DIRECTIONS TO CABINS - Directions will be sent by Agents, fourteen (14) days prior to your arrival
date, if Agents have received the completed and signed Signature Page of the Cabin Rental Agreement.
If Guests choose to leave home without directions, Agents cannot be held responsible for Guests
inability to find their cabin.
7. CONDUCT - Occupancy and use of premises shall not be such as to place the property in danger of
damage or to disturb or offend neighboring cabins. Absolutely No Discharging of Firearms or Fireworks,
No Parties, No Excessive Speeding Through Neighborhoods, No Riding of ATV’s or Off Road
Motorcycles/Dirt Bikes, No Excessive Noise and/or Obnoxious Behavior. By signing this Agreement,
Renter Agrees that Agents have the right to terminate this Agreement/Contract and to demand that
disruptive Guests vacate the premises, thereby forfeiting all rental fees to Agents.
8. NON-SMOKING – NO EXCEPTIONS! - All cabins are non-smoking. Guests agree to pay not less than
$350 for odor abatement if smoke is detected in the cabin. Cigarette butts must not be disposed of in
the yard or on the property.
9. GRAVEL ROADS - Roads leading to most rental properties are dirt and gravel and mountainous and are
sometimes bumpy. Agents are not responsible for conditions of road.
10. WILDLIFE - All Cabins are in the mountains as such you are likely to encounter Bear, Deer, Turkey,
Ladybugs, Carpenter Bees, Wasps, Scorpions, Ticks, Ants, Chiggers, etc. Neither Agent nor property
owner will accept responsibility for any injury caused by said wildlife.
11. CABLE/SATELLITE/INTERNET TV/INTERNET AND TELEPHONES - The cabin owner has chosen channel
availability and placed a block on all billable programs which agent cannot activate. Guest agrees that
long distance or any billable charges of any kind shall be made by credit card, calling card or charged to
third party number. Any billable calls made during the stated rental period and charged to the owner
will be billed, along with a processing fee, back to the guest upon receipt of the charges.
12. MAINTENANCE, REPAIRS AND REFUNDS - In case of a breakdown of any property equipment, guests
shall notify Agents immediately to make the necessary repairs. Agents will make every effort to correct
any problem that arises during stay in a timely manner however, Agents cannot guarantee against
mechanical failure of cabin equipment. Should a repair person make a call to repair or replace a unit that
is found to be in working order and the problem was due to Guests oversight, neglect or misuse, Guests
agree that the repair call costs may be billed to the Guests credit card on file. Agent cannot be held
responsible for the failing of any other company due to said company’s error or service interruption (i.e.
electricity, water, gas, etc) However, Agents agree to do all that is humanly possible to remedy any
issue as quickly as possible. Agent cannot be held responsible for acts of neighbors such as;
construction, road repair, and maintenance.
13. RIGHT OF ENTRY - Guests understand, and agree that Agents reserve the right to enter property at
anytime to investigate disturbances, check occupancy, check damages, make repairs, alterations, and
improvements.
14. FIREPLACES AND FIRE-PITS - Wood Burning and Gas Log Fireplaces are seasonal and operational from
01 October through 01 April. Agents provide 6 to 10 pieces of Firewood for Indoor Wood Burning
Fireplaces Only, while in season. Additional firewood may be purchased with enough advance notice. In
Wood Burning Fireplaces, no item including but not limited to; charcoal, lava rocks, accelerants, etc.,
may be burned. Guests agree to pay damages, if any item, other than hardwood or Duraflame type logs
are burned. In Gas Log Fireplaces, no additional items, may be burned in fireplace. Guests agree to pay
damages, if any other item is burned in fireplace. Guests further agree that no fire in any type fireplace
or fire-pit will be left unattended. Guests agree to not burn any Firewood Provided for Indoor Wood
Burning Fireplace in Outdoor Firepit. If a property does not offer a fire-pit guests will not make one,
doing so is considered damages and the guest will be charged accordingly.
15. HOT TUBS - Hot tubs undergo a complete water change and are cleaned and chemically balanced
prior to your arrival. Water may therefore be cool. Overuse or misuse of the hot tub may result in a
chemical imbalance and could create unhealthy water. Please observe all rules posted. If the water
should become cloudy or develop an odor, please call the management company. Guests may not add
any objects or chemicals to the hot tubs and agree to pay damages if hot tub has been compromised.
Guests agree to pay an additional charge of $35 if Guests request an additional cleaning of hot tub
during Guests’ stay. Guests understand that hot tub usage is at their own risk and will not hold Agent or
Property Owner responsible for any injury or illness. It is absolutely forbidden for children to be in the
hot tub without a responsible adult and all guests must follow hot tub rules posted at cabin.
16. GRILLS - All cabins are equipped with grills. Please clean up all grease &amp; food spills. For
properties with propane grills Guest agrees that charcoal will not be put in the grill, if charcoal is found
to be present inside the grill guest agrees to pay for grill replacement. Please be sure to turn the tank off
after each use.
17. SUBSTITUTIONS - Agents reserve the right to substitute a comparable cabin in the unlikely event that
reserved cabin is unavailable for any reason. This will be done only as a last resort when a maintenance
issue or service interruption (electricity, water, gas, etc.) renders the cabin uninhabitable, the property is
sold or the property management agreement is terminated.
18. PET POLICY - For us to continue our very lenient Pet Policy, the following items must be adhered to:
a. No Pets in hot tub. Guests agree to pay not less than $100 cleaning fee if pet gets into the hot tub.
b. Pets must be completely housebroken, well behaved, and pest free. Guests will be charged an extra
cleaning fee if pet hair causes a delay in cleaning services.
c. Guests will not use any linen on pets other than the pet towels provided by Agents or Guests.
d. Guests agree to pay for any damages caused by pets.
e. If pets have an accident in cabin, all clean up will be performed by the Guests. Guests will police waste
from grounds and deposit in outside garbage cans. Guests agree that failure to comply with clean-ups of
either inside or outside cabin will result in an additional cleaning charge.
f. Guests agree to be in full control of their pets at all times &amp; take full responsibility for pets well
being.
g. Guests agree pet will not be left outside, on porches or anywhere that barking will disturb neighbors.
h. If any of these Pet Policy items are not met, Guests are in violation of this Agreement/Contract.
i. Guests agree that by signing this Agreement/Contract, they are authorizing Agents to charge Guests
credit card on file for any damages sustained.
19. DAMAGES TO PROPERTY - Premises are to be left in clean, undamaged condition. Guests authorize
Agents to charge Guests’ credit card on file for any damages, repairs, replacement, or special cleaning
sustained to property. Guests agree to pay moving costs if furniture is rearranged in such a manner that
results in cleaning services being delayed.
20. CHECK-IN, CHECKOUT TIME - Check-in time is no earlier than 3:00 PM; checkout is no later than
11:00 AM. By signing this Agreement/Contract, Guests are authorizing Agents to charge their credit card
one full night’s rental for a check-in earlier than 03:00 PM or a checkout later than 11:00 AM.
21. ITEMS LEFT BEHIND - Agents are not responsible for any items Guests leaves behind in cabin. Agents
are authorized to charge a fee of $35 plus shipping costs for the return of any items Guests leaves
behind in cabin.
22. EXPEDITED EVICTION - A material breach of this Agreement by Guests, which, in the sole
determination of the Agents, results in damage to the Premises, personal injury to Guests or others, a
breach of the peace, a nuisance to others, or a violation of criminal law or local code, shall be grounds
for termination of Guests tenancy. Violation of any of the rules contained herein will result in immediate
eviction and forfeiture of rent and security deposit. The expedited eviction procedures set forth in the
Cabins Act apply. Guests may be evicted under such procedures if Guests: (i) hold over in possession
after Guests tenancy has expired; (ii) commit a material breach of any provision of this Agreement that
according to its terms would result in the termination of Guests tenancy; (iii) fail to pay rent as required
by this Agreement, or (iv) have obtained possession of the Premises by fraud or misrepresentation. Any
reservation made under false pretenses will result in forfeiture of advance payments and the party will
not be permitted to check-in.
23. GUESTS AT FOREVER FRIDAY ONLY - Beyond Forever Friday’s fenced boundaries is a large boulder
above the river. Guests understand, and agree that no one in their party, regardless of age is permitted
to cross the fenced private boundary or in any way attempt to gain access to the boulder at risk of
severe injury. Parents agree to keep their children and pets from crossing the boundary or in any way
attempt to gain access to the boulder at risk of severe injury. All guests agree to hold harmless the:
cabin owner, Sliding Rock Cabins®, and the owner of the boulder, if they or any of their party choose to
in any way attempt to gain access or succeed in gaining access to the boulder and are harmed in any
way. Additionally if there is any breach or crossing of this boundary, Guests will be immediately
removed from the cabin with no refunds, rebates, or compensation.
24. VIOLATION OF AGREEMENT/CONTRACT - Agents reserve the right to remove renter without refund,
rebates, or compensation, if any of the Agreement/Contract items are not met.
25. INDEMNIFICATION AND HOLD HARMLESS - Guest acknowledges and understands that each and
every guest or guardian is solely responsible for any property damage, accident, injury or loss sustained
to any person while in-residence, and neither the Agent nor the owner accepts legal or financial
responsibility. Guests, and guardians, assume all risk of injury or other loss and will hold the Agent and
Owner harmless with respect hereto. Guests hereby agrees to indemnify and hold Sliding Rock Cabins
LLC, employees, officers and/or the property owner harmless from any claims, including those of third
parties, arising out of or in any way a result of the guests use of the premises or items therein.
Special Note-Roads to Cabins: None of Sliding Rock Cabins' properties require four wheel drive vehicles
to access. However, please be advised, unless otherwise noted, all of the roads leading to our cabins
will be; mountainous and/or hilly, will have gravel and dirt, may be bumpy, some areas of the gravel
roads are narrow, and none of the roads have guardrails along the way. They are driven daily using two
wheel drive vehicles. Sliding Rock Cabins is not responsible for road conditions or driver’s ability.
SIGNATURE PAGE - Please fill in and fax the Signature Page to vFax 402-615-6062
VACATION RENTAL INSURANCE PLAN - You are a valued guest and we want to do everything possible to
make your trip enjoyable and worry free. Because the unforeseen and unexpected can occur before you
leave or when you’re away from home, we encourage you to Accept CSA’s Vacation Rental Insurance
Plan. Please review the enclosed Marketing Flyer for more details. We strongly suggest that you accept
Vacation Rental Insurance. Guests acknowledges and agrees that by initialing below, Agents have
offered Vacation Rental Insurance and that Guests have chosen to:
ACCEPT: ___________ (Vacation Insurance) DECLINE: ___________ (Vacation Insurance)
I am providing my credit card number as a guarantee. I understand and agree to pay all rent and accept
all terms of the Rental Agreement/Contract, and accept all liability for any damages, beyond normal
wear and tear, during the term of my stay with Sliding Rock Cabins®. If I fail to do so, I understand and
agree that these costs will be charged to my credit card and that all credit card sales are final.
Renters Name: _______________________________
Cabin Name: _______________________________
Reservation Dates: _______________________________
No. of Adults: _________ No. of Kids: ___________ No. of Pets: ___________
Names & ages of all guests (including day
guests)_______________________________________________________________________________
_____________________________________________________________________________________
Signature of Guest Responsible for Credit Card: __________________________
Date: ___________ Number of Vehicles at Cabin: ________
Thank you for allowing us to host your stay in the beautiful north Georgia Mountains.