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Introduction to CUSREP
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How To Close A VAN
After a VAN has been created by the Principal Shipping Agent (PSA) and approved by the Ship Call Number
(SCN) Authority, it will be updated and effectively closed when Pilotage finishes recording the actual time for the
vessel’s arrival and departure. This Visual Guide provides instructions on how to do so.
1. Click on Vessel Arrival Notifications.
2. You can filter the VAN’s that are displayed by choosing
the Status here.
3. To view and close an existing Vessel Arrival
Notification listing, click on it’s Job Number.
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Introduction to CUSREP
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How To Approve A Vessel Arrival Notification
4. Specify the ATA (Actual date and
time of vessel’s Arrival)
5. Specify the Initial Berth of vessel.
6. Specify the Initial Berth of vessel.
7. The Pilotage Operator can leave some
remarks pertaining to the vessel arrival and then
click Submit to complete the VAN process.
Once the vessel ATA has been recorded, the VAN will be no longer a pending vessel arrival, but a pending
vessel departure. When the vessel actually departs, the Pilotage Operator will once again look for the vessel’s
VAN under the Pilotage section to record the ATD (Actual Time of Departure).
8. The ATA information is already listed.
9. Specify the ATA (Actual date and
time of vessel’s Arrival)
10. Specify the Initial Berth of vessel.
11. The Pilotage Operator can leave some
remarks pertaining to the vessel arrival and then
click Submit to complete the VAN process.
DagangNet Xchange
Introduction to CUSREP
How To Approve A Vessel Arrival Notification
12. You can now view a summary of all the VAN’s,
including the ATA and ATD.
13. In order to clear the list of completed VAN’s, archive
them by ticking their checkbox and clicking on Archive.
Version: 1.0
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