Job title ! ! Office Manager Job Description Manages office operations and supervises support staff. Prepares, processes and monitors budgets, project proposals, records and invoices which pertain to office operations and support staff. Reviews incoming correspondence and forwards appropriately or, based on a knowledge of recipient's views, may respond for them. Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution. May act as a spokesperson for departmental inquiries. Supervises and schedules clerical and secretarial staff, processes employee transactions and may assist in investigating employee issues/ concerns and in determining an appropriate course of action. Oversees the ordering of equipment and supplies. Performs related responsibilities as required. ! ! Duties and responsibilities Communication The office manager handles the day-to-day communications of the office. The office manager operates as ACU’s gatekeeper because most everything crosses his/her desk first. The office manager will answer calls, take messages, schedule meetings and write letters. The office manager will open and sort mail and deliver it to the appropriate personnel. The office manager will respond to email inquiries or route them to the appropriate person. ! Financial The office manager manages petty cash, makes monthly maintenance disbursements, and prepares payroll. The office manager records office expenditures and manages the office operations portion of the budget. ! General Office The office manager keeps the office organized and running efficiently. The office manager oversees office supplies — ordering them as needed — keeps track of inventory, and interviews new vendors. Office equipment such as fax machines, video projectors used for presentations, phone systems, and copiers fall under the office manager’s purview. When office equipment fails, the office manager calls repair technicians. The office manager also maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, and reviewing and approving supply requisitions. The office manager maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. ! Typical work activities • Uses a range of office software, including email, spreadsheets and databases. • Manages filing systems. • Develops and implements new administrative systems, such as record management. • Organizes the office layout and maintains supplies of stationery and equipment. • Maintains the condition of the office and arranges for necessary repairs. • Oversees the recruitment of new support staff, sometimes including training and induction. • Delegates work to support staff and manages their workload and output. • Assigns and monitors clerical functions. • Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments. • Completes operational requirements by scheduling and assigning employees, and following up on work results. • Maintains office staff by recruiting, selecting, orienting, and training employees. ! Qualifications • One year of experience in office administration OR a bachelor's degree in business administration or a related field. • Two years of supervisory experience. • Experience with various personal computer software applications. ! ! Application for Position If you wish to apply for the position of Office Manager, please e-mail a copy of your resume with a cover letter explaining which position you are applying for and why you are interested in working with ACU to [email protected] Include the contact information of your pastor and two current or former work supervisors that we can speak to as references.