Office of Community Life • One Morgan Place • Yellow Springs, OH 45387 • www.antiochcollege.org/campus_life
RESIDENCE OCCUPANCY CONTRACT
Read, sign and return to Resident Life Managers.
Terms and Conditions
Antioch College and the Office of Community Life
hereby agree that the College will grant the students a
license to use a residence hall room at the College according to the following terms and conditions.
1. Term
This agreement ends at noon on the date identified for the appropriate academic term (usually 12 p.m. on the second day following the
last day of classes for all term breaks), at which time this Agreement
shall terminate unless the College renews it by action of the Office
of Community Life in reassigning the student to the same room (See
Appendix A). Regardless of continuing assignment to the same room,
the student shall vacate the residence halls by the appropriate time as
identified for the academic term. In the event of a student’s withdrawal
from the College, this agreement will be automatically terminated.
The College will provide adequate heat, electricity, locks, and plumbing to the student in the room/residence hall assigned.
The College cannot be responsible for acts of God and other forces
beyond its control or for conditions which have not been reported to
the appropriate College employees. The College will not be liable for
consequential damages (resulting harm) caused by any failure to meet
maintenance and similar obligations.
2. Fees
The student shall pay the appropriate housing fee for each term of
occupancy as stated in the College catalog. Fees will be due and payable at the Student Accounts Office subject to the terms and conditions for payment as set forth in the current version of the College
Catalog. The student shall have no right to a full or partial refund of
room fees except as expressly set forth in College publications.
3. Damages and Damage Deposit
If the student is found responsible by the Resident Life Managers for
residence hall damages in excess of ordinary wear and tear, the student
must pay for the costs of such damage. Charges of such damage will
be billed to the student. Failure by the student to pay these charges
may result in the student’s eviction or permanent exclusion from the
residence halls and/or ineligibility to register for classes. A damage
deposit is not currently required of students who have no record of
past residence hall damage. However, if the student has been found
responsible by the Resident Life Managers for residence hall damage,
the College may require of the student a deposit of funds to be termed
as a damage deposit. This damage deposit will be applied against
charges for any further damage for which the student may be found
responsible for by the Residence Life Managers. The amount of the
deposit shall be proportional to the charges imposed on the student
for past damage, as determined by the Resident Life Mangers. Any of
these deposited funds remaining upon the student’s graduation or permanent departure from the College residence halls shall be returned to
the student within one month of said departure.
4. Storing of Personal Possessions
Students reassigned to the same room for the fall and spring quarter
may leave their belongings in that room. Prior to the student vacating the room, a notice must be posted on the door informing the
Housekeeping Staff of continued occupancy.
Students who will be continuing to study or co-op on campus the following term, and have been assigned a different room, may move their
belongings into that room by arrangement with the current occupant
and the Resident Life Managers. A notice of continued occupancy
must be placed on the door of the new room for the Housekeeping
Staff, and a list of preexisting damages to the new room must be
prepared (use of an official Office of Community Life form is required:
Room Condition Form).
The College will take all reasonable precautions to ensure the security
of student property and/or belongings stored either in a student’s room
or in a College-supplied storage space. These precautions will be in
effect year-round.
The College accepts no responsibility, beyond taking the above
described precautions, for the damage, theft, or loss of money, valuables, or other personal effects of the student and is not responsible
for personal belongings left in residence halls during the semester or
breaks, closings or any other college recess period. This general rule
also applies to storage of personal belongings in College-supplied
storage spaces.
5. Limitation to Residential Use by Student
The residence hall shall be used only as a living space. The student’s
license to use the room may not be assigned to any other party.
Temporary guests of the student shall be authorized to use the
room only after getting a valid Visitor’s Pass issued by the Office of
Community Life.
Page 2
6. Rules of Conduct
The student agrees to abide by the terms and conditions contained
in all College publications related to policy, procedure, and student
conduct as amended from time to time. Such policies and publications
currently include (but are not limited to) the following:
1.
Honor Code
2.
The Horace Man Fellows Rights and Responsibilities
3.
Civil Liberties Code
4.
Alcohol and Drug Policy
5.
Academic Honesty Policy
6.
Smoking Policy
7.
Firearms and Dangerous Ordinance Policy
8.
Sexual Offense Prevention Policy (SOPP)
9.
Racial Discrimination Prevention Policy (RDPP)
10. Harassment Policy
11. Residence Hall Special Designations
12. Antioch College Catalog
13. Student Handbook
The student understands and agrees that it is their responsibility to
familiarize themselves with the contents of these publications, and
that ignorance of any published rule or policy shall not be an excuse or
defense for violation of that rule or policy.
The student will conform to the “NO PETS” policy and to the designation of the residence hall as it pertains to noise levels and alcohol
tolerance.
Engaging in any type of illegal activity in campus buildings, and/or
elsewhere on the campus grounds and in any college activity is strictly
prohibited.
7. Expectations of Mutual Respect
The student shall refrain from repeated acts or practices which unreasonably disturb the other occupants of the residence hall. This general
obligation of mutual respect applies to all members of the Antioch
community and in addition to the more specific prohibitions contained in the college publications referenced above.
College representatives have the right to inspect student rooms at any
time for the proper operations of the hall, for reasons of health and
safety, and when necessary in cooperation with local, state, and federal
law enforcement officials. Whenever possible or practical the College
will give the student a 24-hour notice of room inspection.
8. Termination
upon recommendation from the appropriate judicial bodies or failure
to comply with the terms of the Residence Occupancy Contract as
determined by the Office of Community Life.
Prior to termination of this agreement the College will provide the
student with an opportunity to present the student’s side of the relevant events and circumstances at a hearing. The student will receive
advance written notice of the time and place of the hearing. The specific notice and hearing procedures to be followed prior to termination
will depend on the type of the alleged student misconduct at issue, and
will be determined by reference to the appropriate College publication. In a situation which may warrant termination of this Residence
Occupancy Contract but which would not otherwise require a notice
and hearing under a specific college publication, the student will be
given at least 48 hours’ advance notice of an informal hearing before
the Office of Community Life, at which hearing the student may
present his or her side of the relevant events. The Dean of Community
Life will issue a decision which may be appealed in writing within two
business days to the College President, whose decision will be final.
appendices
Appendix A
Commencing and ending at NOON as officially published in the
College’s Academic Calendar. This agreement covers all academic
terms, commencing and ending on the published dates when
Residence Halls OPEN and CLOSE.
Students will be required to sign the ROC (Residence Occupancy
Contract) before receiving keys at the beginning of each term and
by this signature abide by all Office of Community Life Residence
Policies and Standards including (but not limited to) the Antioch
College Residence Occupancy Contract.
All unauthorized person(s) inhabiting the room, including former
College students and students whose housing contracts have expired,
been terminated or have not yet commenced are trespassers under
Ohio law (ORC, Section 2911.21) and shall be ejected along with their
personal belongings. The assessment of fines for unauthorized occupancy will be determined by the Dean of Community Life and may
result in the loss of housing privileges.
Appendix B
Antioch College reserves the right to deny on-campus housing to
anyone 30 years of age or older. Children are not permitted to live or
reside temporarily in any Campus Housing due to safety reasons.
Note: All or part of this agreement is subject to change without
notification.
The student’s permission to use the room may be terminated or suspended prior to expiration upon the student’s voluntary or involuntary
withdrawal from the College, suspension from campus, dismissal, or
Antioch College • Office of Community Life • One Morgan Place • Yellow Springs, OH 45387 • antiochcollege.org/campus_life
Page 3
agreement
Antioch College, henceforth referred to as the College, agrees to grant a right of use and occupancy of one
residence hall space to
resident’s name (Please Print)
Hall / room assignment
today’s date
Room Key recieved
Building Key Card recieved
Hereinafter referred to as the resident, for the semester, is subject to the conditions that this agreement may be terminated without further notice
by the College should the resident fail to remain a student in good standing at the College as defined by the College and residence hall rules,
regulations, and policies, or to comply with all terms of this agreement.
This agreement includes this page and two others.
This agreement commences at noon on the date identified for the appropriate academic term and ends at noon on the date identified for the
appropriate academic term (usually 12 p.m. on the second day following the last day for classes for all term breaks), at which time this Agreement
shall terminate unless the College renews it by action of the Office of Community Life in reassigning the student to the same room (See
Appendix A). Regardless of continuing assignment to the same room, the student should vacate the residence halls by appropriate time
as identified for the academic term and return keys to the Residence Life Managers. In the event of a student’s withdrawal from the College
this agreement will be automatically terminated.
I, THE RESIDENT, HAVE READ AND DO UNDERSTAND THE CONDITIONS OF THIS AGREEMENT AS CONTAINED ON
THIS PAGE AND IN ALL THE ATTACHMENTS LISTED ABOVE AND AGREE TO COMPLY THEREWITH. I CERTIFY THAT I
WILL ABIDE BY THIS AGREEMENT’S REGULATIONS, AS WELL AS THE ANTIOCH COLLEGE STUDENT HANDBOOK AND
OTHER APPLICABLE COLLEGE AND RESIDENCE HALL RULES, REGULATIONS, AND POLICIES.
SIGNATURE 0f residentDATe
Louise Smith
Dean of Community Life
Antioch College • Office of Community Life • One Morgan Place • Yellow Springs, OH 45387 • antiochcollege.org/campus_life