ALL INDIA INSTITUTE OF MEDICAL SCIENCES,
JODHPUR
Inquiry No.: Admn/General/25/2015-AIIMS.JDH
Date: - 27.08.2015
Invitation of quotation for Service of 2 unit of LT Transformer (11kV) at
AIIMS Jodhpur
Sealed Quotations are hereby invited by the undersigned on behalf of the Director, AIIMS Jodhpur for
Service of 2 UNIT of LT TRANSFORMERS (11kV) for the Institute as per terms & conditions mentioned
below. The filled quotations along with all the required document must reach in the office of the
undersigned on or before 3.09.2015, 05.00 PM. The Envelope containing the quotation would please be
sealed and super scribed as under:-
“QUOTATION FOR Service of 2 UNIT of LT TRANSFORMERS (11kV)
AGAINST INQUIRY NO. Admn/General/25/2015-AIIMS.JDH” DUE ON 03.09.2015,
05.00 PM”
1. Terms & Conditions:
A) The quotations received after this deadline & unsealed shall not be entertained under any
circumstances whatsoever. In case of postal delay this Institute will not be responsible.
B) Quotations must be in the enclosed prescribed Performa on the letter head of the firm duly
signed by the Proprietor/ Partner/ Director or their authorized representative, In case of
signing of quotation by the authorized representative letter of authorization must be attached
with the quotation.
C) Interested bidder must visit the site for assessment of said work in given time frame.
D) All the work must be done under the supervision of the engineer site in charge.
E) Any discrepancies will not be entertained and their bid will summarily rejected.
F) Rates must be quoted as per the format specified Taxes extra if any must be written
separately.
G) Rates must be quoted FOR basis (including Freight charges, Insurance etc.)
H) No overwriting or cutting is permitted in the rate. If found, the quotation shall be summarily
rejected.
I) The rates quoted must be valid for 60 days minimum from the date of opening of the
quotation and silence of any tendered on this issue shall be treated as agreed with this
condition.
J) Becoming L1 will not be the criteria for awarding of purchase order unless the rates are
reasonable & justified.
L1 will be decided on individual item basis.
ALL INDIA INSTITUTE OF MEDICAL SCIENCES,
JODHPUR
K) RTGS/NEFT details need to be furnished by the supplier with the quotation on the letter head
of supplier/firm/agency.
L) The firm/agency may satisfy the following conditions and attach self-attested copy of the
same with the quotation:
- Firm shall be registered with the Government of Rajasthan / Central Government.
- The firm shall have valid VAT/ Sales Tax No. and IT PAN.
- The firm should not be black listed by any Govt. Agency/Dept.
M) Quotations qualified by such vague and indefinite expressions such as “subject to prior
confirmation”, “subject to immediate acceptance” etc. will be treated as vague offers and
rejected accordingly. Any conditional quotation shall be rejected summarily.
N) The supplier may be asked to submit a sample of the product(s), which will be evaluated by a
technical evaluation committee. The expenditure incurred for demonstrating the items will
be borne by the supplier.
O) Delivery Period – 15 days from award of work.
P) Liquidated Damage: - If the supplier fails to deliver the material on or before the stipulated
date, then a penalty at the rate of 0.5 % per week of the total order value shall be levied
subject to maximum of 10% of the total order value.
Q) Payment Terms: Successful bidder must submit the bills for payment along with work
completion certificate issued by engineering wing at AIIMS, Jodhpur.
R) Disputes: -In the event of any dispute or disagreement arising between the Supplier and any
other department of AIIMS Jodhpur with regards to the interpretation of “Terms &
Conditions” of this inquiry, the same shall be referred to the Director, AIIMS Jodhpur whose
decision will be final and binding upon the Supplier.
S) AIIMS, Jodhpur reserves the right to increase or decrease quantity and / or amount of work.
Decision of Quantity of material in the AIIMS, Jodhpur will be final in this regard.
T) AIIMS, Jodhpur reserves the right to reject any quotation or part or the whole of inviting
quotation process without assigning any reason. Decision of the AIIMS, Jodhpur will be final in
this regard.
Administrative Officer
Encl.: Annexure 1 (Format of Price Bid)
ALL INDIA INSTITUTE OF MEDICAL SCIENCES,
JODHPUR
[On the letterhead of firm]
ANNEXURE - I
PRICE BIDFORM
To,
Administrative Officer,
AIIMS Jodhpur.
Dear Sir,
1. I/We …................................................................................................................. Submitted the
quotation for Enquiry of. “QUOTATION FOR Service of 2 unit of LT Transformer (11kV) at AIIMS,
Jodhpur AGAINST THE INQUIRY NO. Admn/General/25/2015-AIIMS.JDH” DUE ON 03.09.2015,
05.00 PM.
2. I/We thoroughly examined, understood and accepted terms & conditions given in the enquiry
document, failing which my quotation will be rejected out rightly.
3. I/We hereby offer to supply at the following rates.
Quantity
S.
No.
1.
2.
3.
Particulars
REPAIR OF TRANSFORMER
FOR OIL LEAKAGE
INCLUDING COST OF OIL
SEAL PACKING/BUSH/OIL
GAS KIT TO COMPLETE
LEAKAGE FREE.(MAKEZEBRA/BALAJI CORK)
PROVIDING AND FILLING
OF TRANSFORMER OIL AS
REQUIRED.(MAKEAPAR/ELECTRO POWER)
FILTRATION OF
EXHORTING OIL FOR 2
TRANSFORMERS.(600
LITER EACH)
UNIT
JOB
2 NOS
LITER
60 LITER
JOB
2 NOS
Price/Unit
Exclusive
of TAX
(INR)
TAX
%
Price/Unit
Inclusive of
TAX
Total Amount
Inclusive of
TAX
Date__________
Place__________
(Signature of Authorized Person)________________
(Name)_____________________________________
Name of Firm/Company/Agency________________
Phone No.__________________________________
Email:______________________________________
MRP