TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
TTUHSC reserves the right to interpret, change, modify,
amend or rescind these policies in whole, or in part, at any
time without prior notice or the consent of employees.
-AAcademic administrative positions, appointments to, HSC OP 10.14
Academic services, purchase of independent, HSC OP 72.08
Acceptance of Gifts and Grants from Private Philanthropic Sources, HSC OP 02.03
Accidents involving TTUHSC vehicles, HSC OP 76.34
Account manager designations, HSC OP 50.03
Accounting system, Use of the Accounting System and Services by Student and Other
Organizations, HSC OP 50.19
Accounts/budgets, establishing sponsored program, HSC OP 65.01
Additional compensation for exempt employees, HSC OP 70.16
Address list of employees, HSC OP 70.35
Administrative and facilities cost recovery plan, HSC OP 65.02
Administrative office hours, HSC OP 70.06
Admission, HSC OP 77.01
Adoption and sale of textbooks and related materials, HSC OP 50.31
Advance payment of travel expenses, HSC OP 79.05
ADVANCE System, confidentiality of information, HSC OP 02.05
Advertising methods for construction services contracts, HSC OP 61.11
Advertising, usage of name of TTUHSC, HSC OP 01.04, HSC OP 54.03
Affirmative Action and Equal Employment Opportunity Policy, HSC OP 51.01
Agenda, Board of Regents' meetings, HSC OP 01.01
Agreements, Contracting Procedures, HSC OP 54.02
AIDS/HIV Policy for the Workplace, HSC OP 70.46
Aircraft, chartering commercial, HSC OP 79.06
Airfare expense reimbursement, HSC OP 79.06
Alcohol and illegal drugs, HSC OP 10.03
Alcohol testing for commercial drivers license, HSC OP 70.41
Alert system for severe weather, HSC OP 76.15
Alteration of checks, HSC OP 50.11
Alternate duty, HSC OP 70.43
Americans with Disabilities Act, HSC OP 10.15
Amplification equipment, use of, HSC OP 61.07
Animal Care and Usage, HSC OP 73.03
Animals in Texas Tech buildings, HSC OP 76.10
Annual Renewal of Certain Faculty Employment Contracts, HSC OP 60.08
Annual Review of Funded Projects, HSC OP 73.01
Annuity Program, Tax Sheltered, HSC OP 70.45 and HSC OP 70.07 (carriers & agents)
Approvals for official travel, HSC OP 79.02
Appointment after retirement, HSC OP 70.11
Appointments, academic administrative positions, HSC OP 10.14
Appointments, classified, professional and administrative, HSC OP 70.11
Appointments, emeritus, HSC OP 10.12
Approval & scheduling of design & construction projects, HSC OP 61.20
Armed robbery incidents, HSC OP 76.23
Assistantships, Certification of non-HSC student or medical student requesting graduate
teaching or graduate research assistantships at TTUHSC, HSC OP 60.05
Auctions for abandoned personal property, HSC OP 76.05
Audits and reviews by external auditors, HSC OP 04.02
Audits (internal audit), HSC OP 04.01
SUBJECT INDEX
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July, 2005
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
Authority, delegation by the Chancellor, HSC 01.05
Authority, delegation by the President, HSC 10.11
Authority, personnel appointment, HSC OP 70.11
Automobile liability insurance, HSC OP 70.05
Automobile mileage reimbursement, HSC OP 79.06
Automobile rental expense reimbursement, HSC OP 79.06
Award, grant and contract billings, HSC OP 50.05
Awards and gifts to employees, HSC OP 72.03
Awards, Quality Service for Non-Faculty Employees, HSC OP 70.50
Awards to employees for service, HSC OP 70.21
-B-
Badges, identification, HSC OP 76.02
Benefits for occupational injuries or illnesses, HSC OP 70.13
Benefits, insurance and other, HSC OP 70.05
Bicycles on campus, HSC OP 76.30
Billing Compliance, HSC OP 10.16
Billings, contracts, HSC OP 50.05
Biohazards, Laboratory Biohazards for Research Facilities and Personnel, HSC OP 75.10
Blind employee training leave, HSC OP 70.01
Board of Regents' meetings, HSC OP 01.01
Bomb threat procedures, HSC OP 76.17
Brown, Code (severe weather), HSC OP 76.15
Budgetary authorities and policies on agreements and contracts, HSC OP 54.01
Budgets/accounts, sponsored program, HSC OP 65.01
Buildings, approval of the erection of temporary or permanent, HSC OP 61.15
Buildings, decorations in and on, HSC OP 61.08
Buildings, remodeling/painting, HSC OP 61.02
Bulk Mailing Center, HSC OP 57.01
Bulletin boards, usage of, HSC OP 61.03
-CCable, installation of, HSC OP 61.22
Calling cards, telephone, HSC OP 55.01
Cancellation of students for non-payment of tuition and fees, HSC OP 77.09
Cardio-pulmonary or other emergency medical response (Code Blue), HSC OP 75.08
Carpet, donated, HSC OP 61.17
Carpet, purchase/installation, HSC OP 61.19
Cash collections, HSC OP 50.07
Cash fund control plan, HSC OP 50.21
Cellular telephone policy, HSC OP 55.04
Centers and institutes, Guidelines for the Establishment and Review of , HSC OP 01.02
Certification of non-HSC student or medical student requesting graduate teaching or graduate
research assistantships at TTUHSC, HSC OP 60.05
Change funds, petty cash funds, HSC OP 50.21
Charging Departments for Goods or Services, HSC OP 50.17
Charitable contributions, payroll deduction designated to Texas Tech, HSC OP 68.02
Check Collections, Handling of Returned Checks, HSC OP 50.12
Check endorsements, HSC OP 50.10
Checks, alteration of, HSC OP 50.11
Checks, Payroll, Distribution of, HSC OP 68.01
Checks, returned, HSC OP 50.12
Claims, Management of, Relating to Public Areas (excluding clinics), HSC OP 75.15
SUBJECT INDEX
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July, 2005
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
Classes suspended in emergency situations, HSC OP 10.02
Classroom Scheduling policy, HSC OP 61.23
Clery, Jeanne, Disclosure of Campus Security Policy & Campus Crime Statistics Act, HSC OP 76.40
Clinical Research, Faculty status guidelines for conduct of, HSC OP 73.08
Closing of offices in emergency situations, HSC OP 10.02
Code Black, bomb threat procedures, HSC OP 76.17
Code Blue, cardio-pulmonary or other emergency medical response, HSC OP 75.08
Code Brown, severe weather procedures, HSC OP 76.15
Code Green, internal disaster plan, HSC OP 76.01
Communicable and transmittable disease control, HSC OP 70.36
Compensation, deferred, HSC OP 70.44
Compensation in excess of budgeted salary for exempt employees, HSC OP 70.16
Compensation plans, HSC OP 70.37
Compensatory time and overtime, HSC OP 70.17
Compliance, Billing and Research HSC OP 10.16
Compliance code of conduct for federal healthcare programs; HSC OP 10.18
Comprehensive performance evaluation of tenured faculty and faculty receiving academic
promotions, HSC OP 60.03
Conditional gifts, disclosure of from foreign persons, HSC OP 02.07
Conduct, compliance code of conduct for federal healthcare programs, HSC OP 10.18
Conduct, non-faculty employees, HSC OP 70.31
Conduct of Clinical Research, Faculty status guidelines for, HSC OP 73.08
Confidentiality statements & information privacy, HSC OP 10.05
Confidentiality of information on ADVANCE System, HSC OP 02.05
Confidentiality of records, HSC OP 10.05
Conflict of Interest, HSC OP 10.08
Conflict of Interest in Research, HSC OP 73.09
Construction projects, HSC OP 61.20
Construction services contracts, advertising methods, HSC OP 61.11
Consultants, use of private, HSC OP 50.27
Consultants, use of TTU/TTUHSC employees as private, HSC OP 50.27
Contaminated-suspect equipment, HSC OP 75.05
Contract billings, HSC OP 50.05
Contract workforce procedures, HSC OP 72.14
Contracting and budgetary authorities and policies, HSC OP 54.01
Contracting - professional services, HSC OP 54.04
Contracting with minority and female-owned businesses, HSC OP 72.13
Contractor, independent, HSC OP 72.05
Contracts made directly to TTUHSC individuals, HSC OP 65.06
Contracting procedures, HSC OP 54.02
Contributions and donations, HSC OP 72.03
Copier services, HSC OP 57.01
Copyrighted works, guidelines for the educational use of, HSC OP 57.02
Corporate travel credit cards and travel advances, HSC OP 79.05
Correction of information collected by TTUHSC by individuals, HSC OP 70.53
Corridor storage, HSC OP 75.06
Cost recovery plan, facilities and administrative, HSC OP 65.02
Cost transfers, HSC OP 50.18
Cost transfers on federal grants and contracts, HSC OP 50.18
Courier services, HSC OP 57.01
Courses, employees enrolling in, HSC OP 70.03
Creating a New Position in a budget, HSC OP 70.24
Creating a New Position Title in the Pay plan, HSC OP 70.24
Credit by examination, HSC OP 77.07
Credit cards for travel expenses, HSC OP 79.05
SUBJECT INDEX
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July, 2005
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
Credit cards, purchasing card program, HSC OP 72.15
Credit cards, telephone calling cards, HSC OP 55.01
Credit, extension of state, HSC OP 50.01
Credit union, HSC OP 70.05
Crime Statistics and Campus Security Policy, HSC OP 76.40
Custodian of public records, HSC OP 01.03
-D-
Death benefits, HSC OP 70.05
Death, employee, HSC OP 70.22
Debt collection, HSC OP 50.28
Decontamination of radioactive, biological or chemical hazards, HSC OP 75.05
Decorations in buildings, HSC OP 61.08
Deferred Compensation Plan (now Texa$aver 457 Plan), HSC OP 70.44
Delegation of Authority by the Chancellor, HSC OP 01.05
Delegation of Authority by the President, HSC OP 10.11
Delivery services, HSC OP 63.06
Deposit Procedures, HSC OP 50.08
Deposits, departmental to institutional accounts, HSC OP 50.26
Development, Office of Development Relationships and Responsibilities, HSC OP 02.01
Diagnostic, Shipment of Diagnostic and Infectious Materials, HSC OP 75.13
Directory, campus, HSC OP 55.03
Direct Pay Expenditures, HSC OP 72.03
Disabilities, Americans with Disabilities Act (ADA), HSC OP 10.15
Disability leave, HSC OP 70.01
Disaster, external and internal, HSC OP 76.01
Discipline of non-faculty employees, HSC OP 70.31
Disclosure of Campus Security Policy & Campus Crime Statistics Act, Jeanne Clery, HSC OP 76.40
Disclosure of Conditional Gifts from Foreign Persons, HSC OP 02.07
Disease control in the employee workforce, HSC OP 70.36
Dismissal of non-faculty employees, HSC OP 70.31
Disposal of motor vehicles, HSC OP 63.04
Disposal of surplus property, HSC OP 63.10
Distance learning and off campus courses, HSC OP 50.32
Distribution of Payroll Checks, HSC OP 68.01
DNA, Research involving recombinant DNA, HSC OP 73.04
Donated furnishings and interior finish materials – Design and Code Review, HSC OP 61.17
Donations and contributions, HSC OP 72.03
Draperies, donated, HSC OP 61.17
Drivers license, commercial, HSC OP 70.41
Drug-Free School, HSC OP 10.03
Drug & Alcohol testing for safety-sensitive positions requiring a commercial drivers license, HSC
OP 70.41
-EEarly return-to-work, HSC OP 70.43
Electronic Imaging, HSC OP 57.01
Electronic or keyless locking systems, HSC OP 61.25
Elevator usage, HSC OP 75.07
Emergency Operations Plan, HSC OP 76.01
Emergency situations (suspension of classes, closing of offices), HSC OP 10.02
Emeritus appointments, HSC OP 10.12
Employee address list, HSC OP 70.35
SUBJECT INDEX
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July, 2005
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
Employee Assistance Program, HSC OP 70.38
Employee deaths, HSC OP 70.22
Employee exit interviews, HSC OP 70.19
Employee pay plan revisions, HSC OP 70.04, HSC OP 70.24
Employee reclassification/reallocation, HSC OP 70.37
Employee, regular (definition), HSC OP 70.05
Employee Reward Program, HSC OP 70.51
Employee Safety Program, HSC OP 75.01
Employee suggestions for reduction of state expenditures, HSC OP 70.51
Employee training and development, HSC OP 70.47
Employee training and procedures for handling armed robbery incidents, HSC OP 76.23
Employee versus independent contractor, determination of, HSC OP 72.05
Employees' accrued vacation leave, payment of, HSC OP 70.30
Employees' awards for service, HSC OP 70.21
Employee's conduct, discipline and separations, HSC OP 70.31
Employees enrolling in courses, HSC OP 70.03
Employees, exempt and nonexempt, HSC OP 70.17
Employees, grievance and appeal procedures, HSC OP 70.10
Employees indebted to TTUHSC of State of Texas, HSC OP 50.02
Employees induction process, HSC OP 70.11
Employee's occupational injury or illness, HSC OP 70.13
Employees orientation program, HSC OP 70.11
Employee's performance evaluation, HSC OP 70.12
Employees, regular (definition), HSC OP 70.01, HSC OP 70.05
Employee's retirement, HSC OP 70.02
Employees, student, HSC OP 70.27
Employees, "trainee" status for, HSC OP 70.37
Employees' travel expenses, HSC OP 79.06
Employees' travel expenses, prospective, HSC OP 79.07
Employment appointments, HSC OP 70.11
Employment contracts, annual renewal of certain faculty employment contracts, HSC OP 60.08
Employment for security-sensitive positions, HSC OP 70.20
Employment, multiple, HSC OP 70.18
Employment of relatives (nepotism), HSC OP 70.08
Employment, other or outside, HSC OP 70.15
Employment position titles, creating new, HSC OP 70.24
Employment termination checkout procedures, HSC OP 70.19
Endorsement stamps and endorsement of checks, HSC OP 50.10
Endowment funds, operation and maintenance of, HSC OP 02.08
Energy conservation, HSC OP 61.10
Energy curtailment (closing of offices, suspension of classes), HSC OP 10.02
Entertainment, expenditures for, HSC OP 72.03
Equal Employment Opportunity Policy, HSC OP 51.01
Equipment, disposal of surplus property, HSC OP 63.10
Equipment, inventory of, HSC OP 63.10
Equipment, leasing of, HSC OP 72.07
Equipment Loan Form, HSC OP 61.01
Equipment ownership and disposing of equipment, HSC OP 63.10
Equipment purchased for sponsored federal projects, HSC OP 72.04
Equipment rooms, access to, HSC OP 61.16
Equipment usage for private purposes, HSC OP 61.01
Essential personnel, identification and notification, HSC OP 10.02
Establishing and operating service departments and support activities, HSC OP 50.06
Establishment of centers and institutes within Texas Tech, HSC OP 01.02
Ethics policy, HSC OP 10.08
SUBJECT INDEX
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July, 2005
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
Evaluation of employee performance, HSC OP 70.12
Examination, credit by, HSC OP 77.07
Exchange visitor program, HSC OP 70.28
Exit interview procedure for employees, HSC OP 70.19
Expenditures, misc., HSC OP 72.03
Expenditures, direct pay, HSC OP 72.03
Extension of state credit, HSC OP 50.01
External Auditors, Audits and Reviews by, HSC OP 04.02
-F-
Facilities and administrative cost recovery plan, HSC OP 65.02
Facilities usage for private purposes, HSC OP 61.01
Facilities, use of, HSC OP 61.07
Faculty, comprehensive performance evaluation of tenured faculty and faculty receiving
academic promotions, HSC OP 60.03
Faculty contracts, annual renewal of certain faculty employment contracts, HSC OP 60.08
Faculty development leave, HSC OP 60.02
Faculty, graduate faculty membership criteria, HSC OP 60.04
Faculty grievance procedure, HSC OP 60.10
Faculty recruitment dinners, HSC OP 72.03
Faculty recruitment procedure, HSC OP 60.09
Faculty, non-native English speaking, HSC OP 60.06
Faculty professorship, selection of the Murray, HSC OP 10.06
Faculty status guidelines for conduct of clinical research, HSC OP 73.08
Faculty tenure and promotion policy, HSC OP 60.01
Family and Medical Leave, HSC OP 70.32
Federal credit union, HSC OP 70.05
Federal funds, purchasing equipment with, HSC OP 72.04
Federal healthcare programs, compliance code of conduct, HSC OP 10.18
Fees and tuition installment payment options, HSC OP 50.22
Fees, student, HSC OP 50.16 and HSC OP 77.04
Files, retention of, HSC OP 10.09
Fingerprinting, HSC OP 70.20
Fire Protection Association Standards, compliance with, HSC OP 75.04
Flags, flying of HSC OP 76.42
Floorcoverings, request for interior design services, HSC OP 61.19
Food and refreshments, expenditures for HSC OP 72.03
Foreign travel, HSC OP 79.04
457 Plan, Texa$aver (was Deferred Compensation Plan), HSC OP 70.44
Funded Projects, Annual Review, HSC OP 73.01
Funds, daily depositing of, HSC OP 50.08
Funds, expenditures from Income Plans, HSC OP 72.03
Funds, gifts paid from public, HSC OP 50.14
Funds, proper handling of cash, HSC OP 50.21
Funds, residual derived from drug studies, clinical trials, fixed-price contracts and investigatorinitiated research, HSC OP 50.34
Funeral leave, HSC OP 70.01
Furniture, floorcovering, window treatments & wallcovering, request for interior design services,
HSC OP 61.19
-GGeneral Laboratory Use Policy, HSC OP 75.09
Gifts and awards to employees, HSC OP 72.03
Gifts and grants, acceptance of from private philanthropic sources, HSC OP 02.03
SUBJECT INDEX
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July, 2005
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
Gifts and grants, processing, management & publicity of from private philanthropic
sources, HSC OP 02.04
Gifts and grants, reporting of from private philanthropic sources, HSC OP 02.06
Gifts and grants, solicitation of from private philanthropic sources, HSC OP 02.02
Gifts from foreign persons, HSC OP 02.07
Gifts of Securities, HSC OP 02.09
Gifts using public funds prohibited, HSC OP 50.14
Goods or Services, Charging Departments for, HSC OP 50.17
Graduate Assistant, HSC OP 70.27
Graduate faculty membership criteria, HSC OP 60.04
Graduate student employees, insurance coverage, HSC OP 70.26
Grant, award and contract billings, HSC OP 50.05
Grants and contracts (federal) cost transfers, HSC OP 50.18
Grants made directly to individuals, HSC OP 65.06
Gratuity, and Tip, Payments Received by Employees, HSC OP 68.03
Green, code, HSC OP 76.01
Grievance procedures for non-faculty employees, HSC OP 70.10
Grievance procedure, faculty, HSC OP 60.10
Grievance Review Board, HSC OP 70.10
Grounds, use of, HSC OP 61.07
Group insurance programs, HSC OP 70.05
Guest lecturers and guest speakers, HSC OP 72.08
-HHarassment, sexual, HSC OP 70.14
Hazardous Chemical & Biological Materials, Research Involving, HSC OP 73.05
Hazardous duty pay, HSC OP 70.25
Hazardous material incidents, HSC OP 75.03
Health and medical surveillance policy for TTUHSC, HSC OP 75.11
Health Insurance Portability and Accountability Act (HIPAA), HSC OP 10.17
HHS Medicare/Medicaid Exclusion List Verification Procedure for Employees, TTUHSC, HSC OP
70.49
High School Student Worker, HSC OP 70.27
Historically underutilized businesses, HSC OP 72.13
HIPAA, HSC OP 10.17
HIV/AIDS Policy for the Workplace, HSC OP 70.46
Holding account maintenance and unidentified receipts, HSC OP 50.35
Holiday schedule, HSC OP 70.06
Honesty in research and allegations of scientific misconduct, HSC OP 73.07
Hunting on Texas Tech property, HSC OP 76.11
-IIdentification badges, HSC OP 76.02
Immigration with J-1 visa, HSC OP 70.28
Information, Correction of Information Collected by TTUHSC by Individuals, OP 70.53
Insurance coverage of graduate student employees, HSC OP 70.26
Incident/Injury, Non-Employee, Procedures & Reporting, HSC OP 75.14
Incident file, employee, HSC OP 70.12
Inclement weather, HSC OP 10.02
Indebtedness of employees to TTUHSC of State of Texas, HSC OP 50.02
Indicia, licensing of, HSC OP 01.04, HSC OP 54.03
Indirect cost recovery, HSC OP 65.02
Infectious, Shipment of Diagnostic and Infectious Materials, HSC OP 75.13
SUBJECT INDEX
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July, 2005
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
Information privacy, confidentiality statements, HSC OP 10.05
Information technology utilization resources, HSC OP 56.01
Institutes and centers, Guidelines for the Establishment and review of, HSC OP 01.02
Institutional Mission Statement, Publication of, HSC OP 10.04
Insurance and other benefits, HSC OP 70.05
Interest earnings, distribution of, HSC OP 50.24
Interior Maintenance Planting Program, The, HSC OP 61.04
Internal audit function, HSC OP 04.01
Internal Disaster Plan, (Code Green), HSC OP 76.01
Intra institutional voucher, HSC OP 50.17
Inventory of equipment, HSC OP 63.10
-JJ-1 visas, HSC OP 70.28
Jury leave, HSC OP 70.01
-KKeying system for locks, HSC OP 61.26
Keys to facilities, HSC OP 61.24
Keyway systems, HSC OP 61.26
-LLaboratory Biohazards Policy for Research Facilities and Personnel, HSC OP 75.10
Laboratory, General Use Policy, HSC OP 75.09
Landscape projects, HSC OP 61.13
Law, reporting a violation of, HSC OP 10.07
Lease purchase of equipment, HSC OP 72.07
Leased vehicles used out-of-country, HSC OP 63.02
Leasing/purchasing motor vehicles, HSC OP 72.11
Leasing of space and facilities, HSC OP 72.06
Leave, Family and Medical, HSC OP 70.32
Leave of absence for faculty development, HSC OP 60.02
Leave policy, HSC OP 70.01
Leave without pay for occupational injuries, HSC OP 70.13
Licensing of indicia, logographics and symbols, HSC OP 01.04, HSC OP 54.03
Locking systems, electronic or keyless, HSC OP 61.25
Locks and keyway systems, HSC OP 61.26
Locks, computerized keying system and key identification for, HSC OP 61.26
Logo usage for private business purposes, HSC OP 01.04, HSC OP 54.03
Longevity awards, HSC OP 70.21
Longevity pay, HSC OP 70.25
-MMail services, HSC OP 57.01
Mailings, bulk, HSC OP 57.01
Management of Claims Relating to Public Areas, excluding clinics, HSC OP 75.15
Manual, Operating Policy and Procedure, HSC OP 10.01
Maternity leave or temporary disability leave, HSC OP 70.01
Medical Leave, Family and, HSC OP 70.32
Medical/health surveillance policy for TTUHSC Personnel HSC OP 75.11
Medicare/Medicaid Exclusion List Verification Procedure for Employees, TTUHSC HHS, HSC OP
70.49
SUBJECT INDEX
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July, 2005
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
Membership criteria, graduate faculty, HSC OP 60.04
Microfilm service, HSC OP 57.01
Mileage expenses, HSC OP 79.06
Military leave, HSC OP 70.01
Military emergency leave, HSC OP 70.54
Military recruitment and activity, HSC OP 61.07
Minority-owned businesses, purchasing activities with, HSC OP 72.13
Misconduct, honesty in research and allegations of scientific misconduct, HSC OP 73.07
Mission and Vision Statements, Publication of, HSC OP 10.04
Monitoring subrecipients, HSC OP 65.09
Motor vehicle travel within 100-mile radius of headquarters, HSC OP 79.06
Motor vehicles, purchasing/leasing, HSC OP 72.11
Moving expenses, HSC OP 72.03
Moving services, HSC OP 63.06
MPIP or other practice income plan expenditures, HSC OP 72.03
MPIP Trust Fund Management, HSC OP 50.04
Multiple Employment, HSC OP 70.18
Murray Professorships, HSC OP 10.06
-NName of TTUHSC for private business purposes, HSC OP 01.04, HSC OP 54.03
Nepotism, HSC OP 70.08
News and publications bureaus, HSC OP 67.02
Non-Employee Incident/Injury Procedures & Reporting, HSC OP 75.14
Non-Faculty Employee Complaint and Grievance Procedures, HSC OP 70.10
Non-Faculty Employees, Quality Service Awards for, HSC OP 70.50
Non-Faculty Positions, Appointments to, HSC OP 70.11
Non-compliance or fraud - telephone line, HSC OP 10.10
Non-native English speaking teaching assistants and faculty, HSC OP 60.06
Notary public appointments, HSC OP 50.15
Notifications and approvals for travel, HSC OP 79.02
Nurses' prescriptive activities, HSC OP 60.07
Nursing peer review, (School of Medicine & Correctional Managed Health Care), HSC OP 70.40
-OOff campus courses and distance learning, HSC OP 50.32
Office hours for administrative offices, HSC OP 70.06
Office of Development Relationships and Responsibilities, HSC OP 02.01
Official student publications, HSC OP 77.03
Operating policy and procedures, HSC OP 10.01
Operation & Maintenance of Endowment Funds, HSC OP 02.08
Optional retirement programs, HSC OP 70.07
Organization of TTUHSC, HSC OP 01.07
Outgoing shipments, HSC OP 63.05
Outside employment, HSC OP 70.15
Overtime and determining hours of work, HSC OP 70.06
Overtime and compensatory time, HSC OP 70.17
-PPainting of buildings, HSC OP 61.02
Painting of vehicles, HSC OP 63.07
Parking permits, HSC OP 76.30
Parking permits and fees, HSC OP 76.32
SUBJECT INDEX
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TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
Parking regulations, HSC OP 76.32
Payment, lump sum, of Accrued Vacation Leave to Terminating Employees, HSC OP 70.30
Payment, prompt payment law interest paid, HSC OP 50.33
Payment, student agreement, HSC OP 77.10
Pay Plan revisions, HSC OP 70.04, 70.24
Payroll checks, distribution of, HSC OP 68.01
Payroll deduction designated to Texas Tech for charitable contributions, HSC OP 68.02
Peer review, nursing (SOM & CMHC), HSC OP 70.40
Per diem in travel, HSC OP 79.06
Performance evaluation of tenured faculty & faculty receiving academic promotions, HSC OP
60.03
Performance management, HSC OP 70.12
Permanent Student Record, HSC OP 77.11
Personal use of state property, HSC OP 61.01
Personnel Action Form due dates, HSC OP 70.33
Personnel activity reporting system, HSC OP 65.07
Personnel appointments, HSC OP 70.11
Personnel, employee assistance program for, HSC OP 70.38
Personnel, essential, HSC OP 10.02
Personnel evaluations, HSC OP 70.12
Personnel health and medical surveillance policy for TTUHSC, HSC OP 75.11
Personnel Pay Plan, HSC OP 70.04, 70.24
Personnel positions, establishing new, HSC OP 70.24
Petty cash purchases, HSC OP 50.20
Petty cash funds, Change funds, HSC OP 50.21
Physician assistants, prescriptive activities, HSC OP 60.07
Plants (interior), supply and maintenance, HSC OP 61.04
Police, Texas Tech, HSC OP 76.41
Policies and procedures, HSC OP 10.01
Post Office, HSC OP 57.01
Posting notices on HSC property, HSC OP 61.03
Premises, use of, HSC OP 61.07
Prescriptive activities by physician assistants or advanced practice nurses, HSC OP 60.07
Printing Center, Copy/Mail, Electronic Imaging and Mail Services, HSC OP 57.01
Printing services, HSC OP 57.01
Privacy, Information, and Confidentiality Statements, HSC OP 10.05
Private consultants used at TTUHSC, HSC OP 50.27
Private use of state property, HSC OP 61.01
Prizes and gifts, HSC OP 72.03
Processing, Management & Publicity of Gifts & Grants from Private Philanthropic
Sources, HSC OP 02.04
Professional services - contracting, HSC OP 54.04
Professional services (non-HSC personnel), purchasing of, HSC OP 54.04
Prohibition of gift of public moneys, HSC OP 50.14
Promotion policy for faculty, HSC OP 60.01
Prompt payment law interest paid, HSC OP 50.33
Proper handling of TTUHSC Receipts, HSC OP 50.07
Property, abandoned personal, HSC OP 76.05
Property management, HSC OP 63.10
Property, Unclaimed, Remittance of, HSC 50.13
Public records, custodian of, HSC OP 01.03
Publication guidelines, HSC OP 67.01
Publication of Institutional Mission and Vision Statements, HSC OP 10.04
Purchase of departmental copiers, HSC OP 57.01
Purchase of telephones and telephone systems, HSC OP 55.02
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TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
Purchase, proprietary guidelines, HSC OP 72.02
Purchase with lease, HSC OP 72.07
Purchases with petty cash fund, HSC OP 50.20
Purchasing card program, HSC OP 72.15
Purchasing equipment for sponsored federal projects, HSC OP 72.04
Purchasing from historically underutilized businesses, HSC OP 72.13
Purchasing/leasing motor vehicles, HSC OP 72.11
Purchasing (non-HSC personnel) academic services, HSC OP 72.08
Purchasing supplies, equipment and services, HSC OP 72.01
-QQuality Service Awards for Non-Faculty Employees, HSC OP 70.50
-RReceipts, unidentified and holding account maintenance, HSC OP 50.35
Receiving, central, HSC OP 63.05
Receiving reports, HSC OP 63.05
Reclassifying existing personnel position titles, HSC OP 70.24
Recombinant DNA, research, HSC OP 73.04
Record, Permanent Student, HSC OP 77.11
Records check for security-sensitive positions, HSC OP 70.20
Records, custodian of official, HSC OP 01.03
Records retention, HSC OP 10.09
Recruitment procedure, faculty, HSC OP 60.09
Regional Campus Spot Purchase Petty Cash Fund, HSC OP 50.20
Registration fees, HSC OP 79.06
Remittance of Unclaimed Property, HSC OP 50.13
Remodeling projects/painting, HSC OP 61.02
Renovation projects, HSC OP 61.20
Rental of TTUHSC Vehicles, HSC OP 63.01
Rental vehicles used out-of-country, HSC OP 63.02
Reporting non-compliance or fraud - telephone line, HSC OP 10.10
Reporting of gifts and grants from private philanthropic sources, HSC OP 02.06
Research, Conflict of Interest in, HSC OP 73.09
Research Assistant, HSC OP 70.27
Research Compliance, HSC OP 10.16
Research equipment purchased in federal projects, HSC OP 72.01
Research, honesty in research and allegations of scientific misconduct, HSC OP 73.07
Research Involving Hazardous Chemical & Biological Material, HSC OP 73.05
Research Involving Human Subjects, HSC OP 73.06
Research Involving Recombinant DNA, HSC OP 73.04
Residual funds derived from drug studies, clinical trials, fixed-price contracts and investigatorinitiated research, HSC OP 50.34
Resignation by non-faculty employees, HSC OP 70.31
Respirators, N-95, Guidelines for Using, HSC OP 75.12
Retention and suspension, HSC OP 77.05
Retirement, HSC OP 70.02
Retirement, appointment after, HSC OP 70.11
Retirement program carriers, HSC OP 70.07
Retirement programs, insurance and benefits, HSC OP 70.05
Review, Annual Review of Funded Projects, HSC OP 73.01
Reviews and Audits by External Auditors, HSC OP 04.02
Reward Program, employee, HSC OP 70.51
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July, 2005
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
Robbery incidents, HSC OP 76.23
-S-
Safety committees, HSC OP 75.02
Safety programs, HSC OP 75.01
Salary administration plan, HSC OP 70.37
Scientific misconduct, honesty in research, HSC OP 73.07
Seals used for private business purposes, HSC OP 01.04, HSC OP 54.03
Securities, Gifts of, HSC OP 02.09
Security-sensitive positions, employment for, HSC OP 70.20
Selection of university distinguished professors, HSC OP 10.13
Seminars, workshops, conferences, refreshments for, HSC OP 72.03
Service Awards for TTUHSC Employees, HSC OP 70.21
Service Awards, Quality, for Non-Faculty Employees, HSC OP 70.50
Service Departments, Establishing and Operating, HSC OP 50.06
Service vehicle parking, HSC OP 76.37
Services or Goods, Charging Departments for, HSC OP 50.17
Services, use of by students, Use of the TTUHSC Accounting System and TTU/TTUHSC Services by
Student and Other Organizations, HSC OP 50.19
Severe Weather Warning, HSC OP 76.15
Sexual harassment, HSC OP 70.14
Shipment of Diagnostic and Infectious Materials, HSC OP 75.13
Shipping, outgoing, HSC OP 63.05
Sick leave, HSC OP 70.01
Sick leave exceptions, HSC OP 70.01
Sick leave pool, HSC OP 70.01
Signature authority and Account Manager Designation, HSC OP 50.03
Signs, exterior, HSC OP 61.05
Signs for traffic and parking, HSC OP 61.06
Smoking policy, HSC OP 10.19
Solicitation of Gifts and Grants from Private Philanthropic Sources, HSC OP 02.02
Space and facilities leasing, HSC OP 72.06
Sponsored program, establishing accounts and budgets, HSC OP 65.01
Spot Purchase Petty Cash Fund, Regional Campus, HSC OP 50.20
Stamps for check endorsement, HSC OP 50.10
State credit, extension of, HSC OP 50.01
State travel card, use of, HSC OP 79.11
Stationery, usage of name of TTUHSC, HSC OP 01.04, HSC OP 54.03
Storage facilities, HSC OP 63.09
Storage in corridor space, HSC OP 75.06
Student, HSC OP 77.01, 77.03, 77.04, 77.05, 77.06, 77.07, 77.08, and 77.09
Student Assistant, HSC OP 70.27
Student, cancellation of students for non-payment of tuition and fees, HSC OP 77.09
Student fees, HSC OP 77.04
Student fees, changes to non-mandatory, HSC OP 50.16
Student payment agreement, HSC OP 77.10
Student publications, HSC OP 77.03
Student record, permanent, HSC OP 77.11
Student travel policy, HSC OP 77.08
Student's use of accounting system, Use of the TTUHSC Accounting System and TTU/TTUHSC
Services by Student and Other Organizations, HSC OP 50.19
Student, use of TTUHSC accounting system and TTU/TTUHSC services by student and other
organizations, HSC 50.19
Subrecipients, monitoring, HSC OP 65.09
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TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
Support activities, establishing and operating, HSC OP 50.06
Surplus property, disposal of, HSC OP 63.10
Surveillance, personnel health and medical surveillance policy for TTUHSC, HSC OP 75.11
Suspension and retention, HSC OP 77.05
Suspension of classes and closing of offices in emergency situations, HSC OP 10.02
Swift Print, HSC OP 57.01
-TTax sheltered annuity program, HSC OP 70.45 and HSC OP 70.07 (carriers & agents)
Teachers Retirement System, HSC OP 70.07, HSC OP 70.02
Teaching Assistant, HSC OP 70.27
Teaching Assistants, non-native English speaking, HSC OP 60.06
Telephone calling cards, HSC OP 55.01
Telephone, cellular policy, HSC OP 55.04
Telephone directory listings, HSC OP 55.03
Telephone equipment, purchase of, HSC OP 55.02
Telephone line, reporting non-compliance or fraud, HSC OP 10.10
Telephone services, purchase of, HSC OP 55.02
Telephone usage for private purposes, HSC OP 61.01
Tenure and promotion policy for faculty, HSC OP 60.01
Tenured faculty, comprehensive performance evaluation of tenured faculty and faculty
receiving academic promotions, HSC OP 60.03
Terminating employees, payment of vacation leave, HSC OP 70.30
Termination of employment checkout procedures, HSC OP 70.19
Termination of non-faculty employees, HSC OP 70.31
Texas Public Educational Grants, HSC OP 77.06
Texas State Travel Management Program, HSC OP 79.11
Texas Tech Police, HSC OP 76.41
Texas Tech University Health Sciences Center, organization of, HSC OP 01.07
Texa$aver 457 Plan, HSC OP 70.44
Textbooks, adoption and sale of, HSC OP 50.31
Threats, workplace violence and threats, HSC OP 76.08
Tip and Gratuity Payments Received by Employees, HSC OP 68.03
Tobacco-free environment policy, HSC OP 10.19
Traffic and parking control devices, HSC OP 61.06
Traffic and parking regulations, HSC OP 76.32
Training and development, employee, HSC OP 70.47
Transfer of Funds, Equipment, etc. to Another Institution upon the Project Director Leaving
TTUHSC, HSC OP 73.02
Transfer vouchers, HSC OP 50.29
Transfers of costs, HSC OP 50.18
Travel advances & corporate travel credit cards, HSC OP 79.05
Travel approvals and notifications, HSC OP 79.02
Travel expenses, HSC OP 79.05
Travel expenses for spouses, HSC OP 79.10
Travel expenses incurred by prospective employees, HSC OP 79.07
Travel, foreign, HSC OP 79.04
Travel Management Program of the State of Texas, HSC OP 79.01
Travel, motor vehicle travel within 100-mile radius of headquarters, HSC OP 79.06
Travel, student travel policy, HSC OP 77.08
TTUHSC Classroom Scheduling policy, HSC OP 65.07
TTUHSC HHS Medicare/Medicaid Exclusion List Verification Procedure for Employees, HSC OP
70.49
TTUHSC Respiratory Protection for M Tuberculosis, HSC OP 75.12
TTUHSC Safety Programs, HSC OP 75.01
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TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
TTUHSC vehicle rental, HSC OP 63.01
Tuition and fees installment payment option, HSC OP 50.22
Tunnels, access to, HSC OP 61.16
-U-
Unclaimed Property, Remittance of, HSC OP 50.13
Unemployment compensation, HSC OP 70.05
Unidentified receipts and holding account maintenance, HSC OP 50.35
University distinguished professors, HSC OP 10.13
Use of Accounting System and Services by Student and Other Organizations, HSC OP 50.19
Use of information technology utilization resources, HSC OP 56.01
Use of Premises and Amplification Equipment, HSC OP 61.07
Use of Private Consultants, HSC OP 50.27
Use of State travel card, HSC OP 79.11
Use of transfer vouchers, HSC OP 50.29
Utilities usage for private purposes, HSC OP 61.01
-VVacation leave, HSC OP 70.01
Vacation leave, lump sum payment of accrued, HSC OP 70.30
Vehicle Fleet Management Program, HSC OP 63.03
Vehicle, motor vehicle travel within 100-mile radius of headquarters, HSC OP 79.06
Vehicle parking, Service, HSC OP 76.37
Vehicle registration, HSC OP 76.30
Vehicle rental at TTUHSC, HSC OP 63.01
Vehicles, disposal of motor vehicles, HSC OP 63.04
Vehicles, inscription and painting, HSC OP 63.07
Vehicles of TTUHSC used out-of-country, HSC OP 63.02
Vehicles of TTUHSC involved in accidents, HSC OP 76.34
Vehicles, parking for service, HSC OP 76.37
Violence, workplace violence and threats, HSC OP 76.08
Violation of law, reporting, HSC OP 10.07
Visa, J-1, HSC OP 70.28
Vision and Mission Statements, Publication of, HSC OP 10.04
Visiting speakers, payment for, HSC OP 72.08
Vouchers, transfer, HSC OP 50.29
Vouchers for travel reimbursement, HSC OP 79.06
-WWallcoverings, request for interior design service for, HSC OP 61.19
Warning, severe weather, HSC OP 76.15
Weather, warning and alert systems, HSC OP 76.15
Weather, inclement, HSC OP 10.02
Whistleblower policy, HSC OP 10.07
Windows treatments, request for interior design services for, HSC OP 61.19
Work Coordinators for Plant Operations, HSC OP 61.09
Workforce, contract procedures, HSC OP 72.14
Work hours, HSC OP 70.06
Work performance, HSC OP 70.12
Workplace violence and threats, HSC OP 76.08
Workers' compensation insurance, HSC OP 70.13
-X-Y-ZSUBJECT INDEX
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July, 2005