UNIVERSITY OF ESSEX
TRANSPORT POLICY SUB-COMMITTEE
26 July 2010
UNAPPROVED MINUTES
Chair
Present
Apologies
Secretary
Professor Temple, Pro-Vice-Chancellor (Resources)
Ms Harrup, Mr Merrett, Mr Nightingale, Dr Rich, Mr Stephens, Mr Wilding,
Dr Sellens, Ms Totman, Mr Wakeman, Mr Letford
Mrs Humphries
MINUTES
Approved
Minutes of the 9 February 2010 meeting.
139/09
MATTERS ARISING
Noted
It was noted that since the last meeting the financial report has been the focus of 140/09
activity.
TRANSPORT POLICY COORDINATOR UPDATE (TPSC/09/16)
Noted
Agreed
Agreed
Agreed
Resolved
It was noted that the Transport Policy Coordinator Update and the Car Parking
Update had been merged into one report which now gave a comprehensive update.
It was agreed to accept a fully inclusive contract for maintenance of the pay and
display machines as this demonstrated a saving on parts and labour and should
improve each machine’s reliability and reveal maintenance issues.
The Transport Policy Coordinator would research possible alternative suppliers for
bike maintenance on campus from 2011-2012.
It was agreed to recommend to USG that £24,440 be approved for the North Towers
Cycle Park project.
The Student Union would re-visit their charge for their cash counting service. The
Transport Policy Coordinator would then re-visit her proposal to bring cash
counting in house.
141/09
142/09
143/09
144/09
145/09
FINANCE REPORT (COMMERCIALLY SENSITIVE - CONFIDENTIAL TPSC/09/17)
Noted
Agreed
Agreed
The financial report was received and reviewed by the committee.
146/09
The recommendations of the report were agreed.
147/09
The Transport Policy Coordinator would review all completed and outstanding 148/09
projects.
CAR PARKING REGISTRATION SURVEY REPORT (TPSC/ 09/18)
Received
An update from the Transport Policy Coordinator was received. The committee 149/09
discussed the report and recommended that the Transport Policy Coordinator work
with Focus Groups to gauge their opinion on eligibility criteria for car parking
registration for 2011-2012.
UPDATE ON TRANSPORT PROJECTS (TPSC/09/19)
Received
A paper providing an update of completed and programmed projects.
150/09
CAR SHARE SCHEME REPORT AND PRESENTATION (TPSC/09/20)
Received
Received
Agreed
A report on the current car share scheme funded by the Travel Plan Club 151/09
membership was received explaining that the scheme will no longer be available as
part of the membership and making recommendations for a new supplier;
carshare.tv.
A presentation by the Transport Policy Coordinator of a dedicated Liftshare 152/09
proposal. Liftshare are the University’s existing provider.
It was agreed that the scheme which better suited the University’s needs was by 153/09
Liftshare and approval to fund the licence from car parking income would be
requested from USG.
COLCHESTER 2020 TRAVEL PLAN CLUB UPDATE (TPSC/09/21)
Received
A paper on Travel Plan Club was distributed and noted.
154/09
ELIGIBILITY FOR OCCASSIONAL USER PERMIT
Received
Agreed
A paper from Human Resources requesting changes to the criteria for the 155/09
Occasional User Car Parking permit was received.
It was agreed that the current regulations must be adhered to as the rule that the staff 156/09
status overrides the student status was there to minimise abuse of the scheme.
ANY OTHER BUSINESS
Noted
Noted
Mr Wilding commented about the problems of the overflow car parks in the winter
period. Mr Nightingale confirmed that should the areas be deemed unsuitable for
use the areas would have to be closed. This would remove the opportunity to park
for staff and students.
Retiring Member
The Chair announced that her term had come to the end of her term and the new
Pro-Vice Chancellor for Resources would be Jules Pretty who would take up chair
at the next meeting. The committee thanked Professor Temple for her hard work
and commitment to the committee and wished her well.
157/09
159/09
DATE OF NEXT MEETING
Noted
The next meeting take place on Tuesday 16th November 2010 from 1.00 pm – 3.00
pm in the Estate Management Meeting Room.
160/09