GMS Accounting Journal Sources
Journal Sources for General Use
A: Accounting Journal
A: Pre-GMS Payroll Costing Adj (Grant)
A: Pre-GMS Payroll Costing Adj (Non-Grant)
A: Accrual (Reversal) Journal
Audience
GU Journal
Preparer
A: Cost Transfer Journal
GU Journal
Preparer
GU Journal
Preparer
A: ProCard Reallocation
GU Journal
Preparer
A: Recurring Journal
GU Journal
Preparer
Journal Sources for Chargeback Centers
A: Internal Chargeback Journal
Audience
GU Journal
Preparer
A: Auxiliary Chargeback Journal
Consolidated Billing Journal
A: Federal Work Study Wage Subsidy
Auxiliary Services
Accounts Payable
OSFS
A: UIS Chargeback Journal
UIS
Document1
6/5/2015
Purpose
General use, non-cost transfer
grant, and pre-GMS payroll
adjustment journals
Record accruals to be reversed in
the following period. Be sure the
next period is open and check the
header flag – Create Reversal
Record non-payroll cost transfer
adjustments for grants
Reallocate card expenses from
75000/S0193 – Procurement Card
Expense to an appropriate
Expense
Use this source when creating a
recurring journal template to
easily identify recurring journals
Purpose
Available to all other chargeback
centers to submit internal
chargebacks; debit and credit
must be to the same expense
account / spend category
Auxiliary services chargebacks
Consolidated billing chargebacks
Quarterly Federal Work Study
Wage Subsidy Allocation
UIS chargebacks; debit and credit
must be to the same expense
account / spend category
XML Upload Template
Accounting_Journal.xml
Capital_Projects.xml
Accrual_Reversal__Journal2.xml
Cost_Transfer_Journal.xml
Procard_Allocation_Journal.xml
XML Upload Template
Internal_Chargebacks_FWS.xml
Internal_Chargebacks_FWS.xml
Internal_Chargebacks_FWS.xml
Internal_Chargebacks_FWS.xml
Internal_Chargebacks_FWS.xml
GMS Accounting Journal Sources
Source limited to SFS-Q Qatar Finance
A: SFS-Q Office Journal
Audience
SFS-Q Finance
Sources limited to Financial Affairs
A: Endowment Journal
Audience
GAO
A: GAO Office Journal
(previously A: General Accounting Journal)
A: Pledges Journal
A: SAO Journal
GAO
Sponsored Award Adjustment (No ACP)
Journal Sources for Feeder Systems
Banner Student Financial Sys
CORES Shared Resource Journals
SAO
Audience
Office of Billing &
Payment Svcs
LCCC
DCM Shared Resource Journal
DCM
Destiny Non-credit Student Sys
SCS
Facilities Work Order Journals
Facilities
Gambit Gift Transactions
GOCard System Journal
Advancement
GOCard Office
Procurement Card Journals
Accounts Payable
Document1
6/5/2015
GAO
SAO
Purpose
Reclassify /Allocate activity within
funds 1804 and 1805 only
Purpose
Record investment pool and
separately invested endowment
activities
Record cash and investment
activities
Record quarterly pledge activities
Record asset/liability and accruals
for grants
SAO use only
Purpose
Record A/R, Tuition, and
Cashiering Deposits (daily)
Record expenses incurred from
the resource laboratories
(monthly)
Record expenses incurred from
the Research Resource Facility
(monthly)
Record non-credit A/R and tuition
for SCS (daily)
Record expenses from facilities
work orders (monthly)
Record gift transactions (daily )
Record GOCard system
transactions
Record card expenses (monthly)
XML Upload Template
Accounting_Journal.xml
XML Upload Template
GAO_Journal.xml
GAO_Journal.xml
GAO_Journal.xml
SAO_Accounting_Journal.xml