SPOOKTACULAR 2015
VOLUNTEER INFORMATION
SPOOKTACULAR is a children’s carnival sponsored by the Junior Woman’s Club of El Paso. It will
be held on Saturday, October 17th from 10:00am to 8:00pm and Sunday, October 18th from 11:00am
to 6:00pm at the El Paso County Coliseum at 4100 E. Paisano. Our mission is to promote safety and
to offer children a fun and safe alternative to trick-or-treating. We donate all proceeds from the event to
local charitable organizations. We are proud to say that all of the funds raised stay here in El Paso.
This is an easy way for volunteers to receive service hours and have fun at the same time. If you are
interested in volunteering, please sign up with your sponsor.
Here are a few things you will need to remember. Please note that anyone not abiding by the rules
will not be permitted to participate or will be asked to leave and will not receive documentation for
service hours.
 All volunteers must be 16 years old.
 Anyone under the age of 18 must have the release form signed by a parent or guardian prior to
participating.
 The signed release form must be presented upon arrival at SPOOKTACULAR in order to be
assigned to a volunteering position.
 Volunteers must enter through the Westside entrance of the El Paso County Coliseum. Signs
will be posted.
 Transportation to and from the coliseum will not be provided. Volunteers will need to pay
for their own parking.
 Refreshments and light snacks will be provided to volunteers after their shift. Meals must be
purchased.
 All shifts are a minimum of FOUR hours, but you may work more than one shift.
 All clothing must be appropriate for working with children. NO excessively baggy pants or
revealing blouses. Dress in black pants and white shirts. Costumes that are not too revealing
or tacky are also acceptable.
 DO NOT bring anything of value. There is no safe place to put items, and we will not be
responsible for any lost items.
 Arrive 20 MINUTES before your shift so that you can be assigned to a volunteer position.
 You will receive a certificate with a documentation of how many hours you volunteered for your
records.
 Please keep your commitment. If you sign up for a volunteering position, we will be counting
on you. It is very important you show up to volunteer if you agree to help.
 Tickets are available for purchase if your family is interested in attending while you are
volunteering. Please see your sponsor for additional information about tickets.
If you or your parents have any questions, please feel free to contact Erika Lazo at 915-667-1445 or
through email at Erika.louise.lazo@gmail.com . We look forward to working with you!
SPOOKTACULAR PERFORMER/VOLUNTEER
RELEASE FORM
This release form must be presented for entrance to SPOOKTACULAR.
There will be no exceptions
Release: I/my child _________________________________________, a performer or
volunteer at SPOOKTACULAR, do hereby legally bind myself/my child’s executors, and
administrators and do hereby release and discharge SPOOKTACULAR, the Junior Woman’s
Club of El Paso, the El Paso County Coliseum and any and all sponsors and their respective
officers, directors, managers, agents, and employees, jointly and severally, from any and all
liability for illness, injuries and damages that I/my child may suffer arising out of or resulting
from me/my child’s participation in this event.
I also understand and agree that any sponsor may subsequently use publicity and/or promotional
purpose of me/my child and/or pictures of me/my child participating in the event without any
obligation, compensation, or liability to me/my child.
I hereby represent and certify that I am over eighteen years of age or have the consent of
my parent or guardian; that I have read the foregoing release form and know the contents
thereof, and that I sign of my own free will.
THIS IS A RELEASE FORM—PLEASE READ BEFORE SIGNING
THIS MUST BE SIGNED BY EACH PARTICIPANT OR A PARENT OR GUARDIAN
OF THE PARTICIPANT
____________________________________
Signature of Participant
____________________________________
Signature of Parent/Guardian (if under 18)
If you are scheduled to perform/volunteer on both days of SPOOKTACULAR, please print your
name here for your second day admission privileges.
Print name_____________________________________
Remember: These forms must be brought with you on the day you are going to volunteer.
You will not be allowed to volunteer without this release form. Please see volunteer
information sheet for additional information.
My volunteer date and time is __________________________________________________
I am representing (organization and/or school)____________________________________