The University of Texas at San Antonio
On the Job Orientation Checklist
BEFORE ARRIVAL
TIME REPORTING
Work area prepared
Supplies
Interdepartmental Directory (phone list)
Campus Network / E-mail account (Non-DayONE Only)
Computer Installation / Applications
Add to appropriate distribution list
Phone service ordered
Parking for 1st day
Copy of Job Description
Preparation of Job Task list
Department – On the Job Training schedule
Departmental Policies
FIRST DAY / FIRST WEEK
Department Organizational Chart
Introduction to all co-workers
Explain job interface with each
Discuss Dept. Philosophy / Mission
Discuss Customer & Service expectation
Review schedule for week
Obtain UTSA ID card (Non-DayONE Only)
Obtain keys & access control
Obtain parking permit & regulations (Non-DayONE Only)
Phone instructions: Using features, Set-up Voicemail
Conflicts of Interest Policy & Acknowledgement
Complete in 3 business days of hire. For documents, go to:
UTSA’s Code of Ethics and Conflicts of Interest Policy
Smoking policy
Answer Policy & Procedure questions
Website - References
HR - Supervisor’s Toolkit
WORK EXPECTATIONS
Review job description
Discuss employee role
Review performance expectations
Work Hours – Start / End
Lunch / break times and rules
Attendance and punctuality
Probationary Period
Discuss computer programs & applications
Schedule New Employee Development – SD211
Schedule training classes appropriate for the position
MAPS OR IMMEDIATE AREA TOUR
Restroom
Campus Dining
Campus Maps & Parking Maps
Location of Supplies
Location of Copy Machine
Location of Fax Machine
SAFETY
Exits / Evacuation Plan
Fire Extinguishers
Emergency Plan
Rules pertaining to work area
How to report accidents
Schedule appropriate Safety classes
Schedule of Safety Meetings
Occupational Health & Safety Office
Tool & Equip usage & procedures
Uniform check out/process
State vehicle usage & procedures
Copy of license for driver file (if applicable)
FIRST MONTH
Upon receipt of E-mail notification, New Employees
must complete the UTSA Compliance Training
within 7-14 days.
About UTSA
New Employee Signature
Compensatory time/overtime
Vacation / Sick Leave notification
Payroll information: When, where, how paid
Location of Policy & Procedure web sites (HOP and
other regulatory resources)
Date
Signature of Person Providing Training
Date
PRIVACY NOTICE
With a few exceptions, you are entitled to be informed about the information U.T. San Antonio collects about you. Under Sections 552.021 and 552.023 of the Texas Government Code,
you are entitled to receive and review this information. Under Section 559.004 of the Texas Government Code, you are entitled to have U.T. San Antonio correct information about you
that is held by us and that is incorrect, in accordance with the procedures set forth in the University of Texas System Business Procedures Memorandum 32. The information that U.T.
San Antonio collects will be retained and maintained as required by Texas records retention laws (Section 441.180 et seq. of the Texas Government Code) and rules. Different types of
information are kept for different periods of time.
Rev. May 2014
/hr/docs/OrientationOnTheJob.doc