The University of Texas at San Antonio
Description of Fields
Function: This field should be used to provide a brief summary that describes the purpose of
the job and the overall tasks the job will accomplish.
Duties:


Typical duties refer to duties that the job is regularly responsible for. This should
include duties that are not done on a daily basis but are still essential to the job
accomplishing its purpose.
Periodic duties refer to duties that are done on an irregular basis and might not
coincide with duties that are required for the job to accomplish its primary
purpose (i.e. – serves on committees, occasional travel, etc.)
Education Requirement: This requirement should be used to define the minimum education
an individual would need in order to reasonable perform the duties of the job.
Experience Requirement: This requirement should be used to define the minimum amount of
experience an individual would need in order to reasonably perform the duties of the job. In
addition to the type of experience that is required, the amount of experience should be
defined (i.e. Two years of experience in customer service).
Other Requirements: This requirement should be used to define skills and abilities required
to perform the duties of the job (i.e. “ability to train others” or “knowledge of cabinetry and
carpentry”).
Equipment: This section should be used to describe any equipment an employee will use on
a regular or occasional basis. Examples of required equipment might include a personal
computer or standard office equipment and examples of equipment used on a more
occasional basis might include a facsimile machine or a scanner.
Working Conditions: This section should be used to describe standard working conditions
(i.e. “standard office environment”) while special working conditions would include
conditions that are not part of the regular work day (i.e. “occasional evening and weekend
work” or “exposure to seasonal weather conditions during outdoor work”).
Supervision: This section should be used to describe the reporting relationship for the
position. An example of received supervision would be “direct supervision from manager”
while an example of given supervision would be “may supervise assigned staff”.
Accuracy: This section should be used to describe the type of accuracy required for the job
to accomplish its purpose. Typically, accuracy is defined as “Proficiency in all phases of the
duties performed”
Rev. 09-2013
/hr/docs/PositionJDFormat.doc
The University of Texas at San Antonio
Position Description Form
Complete this form to establish a new position which does NOT currently exist at UTSA. Please be as accurate
and detailed as possible. Please use the following definitions as a GUIDELINE for your position description.
To be completed by Supervisor
Summary
A broad description of the level
and type of activities of the
position.
Scope
Identify the major categories of
work activity that are assigned to
the position.
Duties
Describe position
responsibilities in greater
detail.
Department:
Proposed Job Title:
Note: All editable fields are expandable up to 500 characters
SUMMARY
Function:
DUTIES (fields in this category are expandable up to 1000 characters)
Typical:
Periodic:
EDUCATION REQUIREMENT
Required:
Preferred:
EXPERIENCE REQUIREMENT
Required:
Preferred:
OTHER REQUIREMENTS
Required:
Preferred:
EQUIPMENT
Required:
Possible:
WORKING CONDITIONS
Usual:
Special:
SUPERVISION
Received:
Given:
ACCURACY
INTERNAL CONTROL
This position requires that the incumbent be responsible for the execution of an effective system of
internal controls which provides reasonable assurance that operations are effective and efficient,
assets are safeguarded, financial information is reliable, and applicable laws, regulations, policies,
and procedures are followed.
yes
no
Rev. 09-2013
/hr/docs/PositionJDFormat.doc
PRIVACY NOTICE
With a few exceptions, you are entitled to be informed about the information U.T. San Antonio collects about you. Under
Sections 552.021 and 552.023 of the Texas Government Code, you are entitled to receive and review this information.
Under Section 559.004 of the Texas Government Code, you are entitled to have U.T. San Antonio correct information
about you that is held by us and that is incorrect, in accordance with the procedures set forth in the University of Texas
System Business Procedures Memorandum 32. The information that U.T. San Antonio collects will be retained and
maintained as required by Texas records retention laws (Section 441.180 et seq. of the Texas Government Code) and
rules. Different types of information are kept for different periods of time.
Rev. 09-2013
/hr/docs/PositionJDFormat.doc