Blueprint Training
Presentation:
Maintenance Work
Orders
October 3, 2006
Project Goals
Implement SAP Plant Maintenance system
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Provide integration with Finance, HR, and Materials
Allow enhanced scheduling and planning for work assignments
Provide work scheduling as well as management reporting tools
Accommodate the use of mobile technology to reduce paperwork
Accommodate the use of GIS with SAP
 Improve automated updates to customers about the status of work
 Implement a Preventive Maintenance system for buildings, areas, and
equipment
 Utilize standard SAP functionality to collect utility usage and cost
information for recharge calculations
The Maintenance Process
Identify the Work
Plan the Work
Do the Work
Preventive Maintenance
History/Analysis
Record What was Done
The Maintenance Process
Identify the Work
Web Request
Phone Call
Plan the Work
Priority / Dates
Labor Required
Do the Work
Parts Issued
Purchase Reqs
Parts
Preventive Maintenance
Procedures
History/Analysis
Technical History
Schedules
Record What was Done
Hours Worked
Breakdowns
Comments
Costs
Codes
The Maintenance Process
Identify the Work
SAP Notification
Plan the Work
SAP Work Order
Do the Work
SAP Goods Issue
SAP Purchase
Order
Preventive Maintenance
SAP Task List
History/Analysis
UK Business
Warehouse
SAP Maintenance
Plan
Record What was Done
SAP Order
Confirmation
What is the SAP Work Order Process?
Work Order
 This is a financial and work management transaction which is used to
plan and charge labor, stock materials, non-stock purchases, and
services
 It is integrated with Financials, Materials Management, and Human
Resources
 It may be created from a Notification or without an existing notification
 A notification may be automatically created while creating a Work
Order
Why should a work order be used?
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To document the costs of an event
To accumulate charges for work which will be recharged to others
For Preventive Maintenance work
What information does a work order capture?
 Descriptive information. This includes “long text” which is of unlimited
length
 A priority for the work
 A object to be maintained: A functional location (Building, Room) or
piece of Equipment
 Contact information for the person reporting the problem or requesting
work
 The assigned responsible person or work group
 Planned labor and materials
 Actual labor and materials costs
The transaction to
create an order is a
“Favorite”
The order type is
the 1st of the 3
fields required on
this screen.
Order Types
Campus
Housing
Medical
Utilities
Description
CPM1
HPM1
MPM1
UPM1
Preventive Maintenance
CRP1
HRP1
MRP1
URP1
Corrective (Repair)
CRN1
HRN1
MRN1
URN1
Renovation (Charged out)
CEV1
HEV1
MEV1
Special Events Setup
CST1
HST1
MST1
“Cash” Chargeout Order
Priorities
Description
Start
End
Area(s)
Emergency
10 Min
24 Hours
MCPPD
Emergency
30 Min
24 Hours
PPD, Housing
General Maint.
7 Days
30 Days
MCPPD
Scheduleable Maint.
7 Days
30 Days
PPD, Housing
Daily Operations
1 Day
2 Days
All
Research Fac. Res.
1 Hour
4 Hours
PPD
Priority Maintenance
1 Hour
4 Hours
Housing
Patient Care
1 Hour
4 Hours
MCPPD
Elect. Improv.
3 Days
10 Days
MCPPD
Elect. Improv.
PPD, Housing
Renovations
PPD, MCPPD
Renovations/AptChk
Housing
Now a Functional Location for
this order is entered. Just the
Campus and Building may be
entered and then it is selected
from a list by clicking the
The floor may be expanded to
show rooms by clicking on the
floor.
Highlight the room and doubleclick,
Press
ENTER or
click
A description of
the work is
entered.
An estimate of labor
time required is
entered.
The Order
is saved.
Other information which could be entered:
- Person Assigned
- Materials
- Special Conditions
Many of these items are added later as additional
planning is performed for more complex orders.
For More Information:
Ben Crutcher: ben@email.uky.edu
IRIS Webpage: www.uky.edu/IRIS/