Developing Your Institutional Repository Collections: DSpace Basics
Outline of Instructional Modules
Day 1
A.
1.
2.
3.
4.
5.
6.
7.
8.
Overview of Open Access
Review Open Access
Author Rights
Terms to Know
Open Access Policies
Institutional Repositories
Harvesting
Open Access Resources
New Developments in Open Access
B. IR Development
1. Define Institutional Repository
2. What can an IR help you do?
3. Organizational Purpose
4. Open Access
5. Repository Adoption Levels
6. DSpace
7. UHM ScholarSpace
8. UHM eVols
9. UH System Repository
10. Making the Case for an IR to your Administration
Day 1 Resources
1. The Case for Institutional Repositories: A SPARC Position Paper
Institutional repositories—digital collections that capture and preserve the
intellectual output of university communities—respond to two strategic issues
facing academic institutions: 1) they provide a central component in reforming
scholarly communication by stimulating innovation in a disaggregated publishing
structure; and 2) they serve as tangible indicators of an institution’s quality, thus
increasing its visibility, prestige, and public value. This paper examines
institutional repositories from these complementary perspectives, describing their
potential role and exploring their impact on major stakeholders in the scholarly
communication process.
See http://www.arl.org/bm~doc/instrepo.pdf
2. Making the Case for an Institutional Repository to Your Provost from Berkeley
Electronic Press
A document with strategies on how to gain support from your Provost for starting
an Institutional Repository.
See http://www.arl.org/sparc/bm~doc/makingthecaseir.pdf
3. Overview of Open Access – PowerPoint Presentation
4. Institutional Repositories – PowerPoint Presentation
Day 2 - Modules 1 & 2
C. Module 1 - An Introduction to DSpace
1. What is DSpace?
2. What are the benefits of using DSpace?
3. Various items can be stored in DSpace
4. What does DSpace look like?
5. History of DSpace
6. DSpace Foundation and DuraSpace
7. Mission of DuraSpace
8. Community development model
9. Exercises
D. Module 2 - Help and Support
1. Help Structures - Email
2. Help Structures - Websites
3. DSpace System Documentation and Online Help
4. DSpace Ambassador Program
5. Providing User Support
6. Exercises
Day 2 Resources - Modules 1and 2
1.
2.
3.
4.
5.
DSpace Website - http://www.dspace.org/
DSpace Wiki - http://wiki.dspace.org/
DuraSpace Digest - http://www.duraspace.org/publications
DuraSpace Resources - http://www.duraspace.org/resources
DSpace Ambassador Program https://wiki.duraspace.org/display/cmtygp/DSpace+Ambassador+Program
6. DSpace Tech Listserv - Subscribe by going to
http://lists.sourceforge.net/lists/listinfo/dspace-tech
7. DSpace General Listserv- Subscribe by going to
http://lists.sourceforge.net/lists/listinfo/dspace-devel
8. DSpace System Documentation: Functional Overview
http://www.dspacedev2.org/1_6_2Documentation/ch02.html
Day 3 – Modules 3, 4 & 5
E. Module 3 – Structure of DSpace
1. What is DSpace?
2. The DSpace Community
3. The DSpace Collection
4. Example Structures
5. Creating a Community
6. Creating a Collection
7. Discussion
8. Exercises
F. Module 4 - Items in DSpace
1. What is an item?
2. Standard submission interface
3. Each submission step examples
4. Discussion
5. Exercise
G. Module 5 - User Accounts
1. DSpace user accounts
2. Creating users
3. DSpace Groups
4. Special Groups
5. Administration
6. Exercise
Day 3 Resources Modules 3, 4, & 5
1. DSpace Structure Basics - https://nsrc.org/workshops/2013/senegal-archivesuo/raw-attachment/wiki/References/DSpace_organization_ppt.pdf
Day 4 – Modules 6, 7, & 8
H. Module 6 – User Management
1. Authentication and authorization
2. User creation and management
3. Administer E-people
4. Group management
5. Exercises
I. Module 7 – Metadata
1. What is metadata?
2. Types of metadata
3. Encoding metadata
4. Metadata schemas
5. Exercises
J. Module 8 – Identifiers
1. Persistent Identifiers
2. The Handle
3. Reserved handles
4. Metadata schemas
Day 4 Resources – Modules 6 – 8
1. Putting Things in Order: a Directory of Metadata Schemas and Related
Standards
http://www.jiscdigitalmedia.ac.uk/guide/putting-things-in-order-links-tometadata-schemas-and-related-standards
2. Understanding Metadata and Metadata Schemes
http://www.ils.unc.edu/mrc/pdf/greenberg05understanding.pdf
3. Understanding Metadata
http://www.niso.org/publications/press/UnderstandingMetadata.pdf
4. PILIN Project https://www.pilin.net.au/Welcome/Welcome.htm
The PILIN project is an initiative to research into and promote the use of global
persistent identifiers within e-Research communities.
5. PADI Preserving Access to Digital Access
http://www.nla.gov.au/padi/topics/36.html
PADI, an initiative of the National Library of Australia provides information and
resources on digital preservation.
Day 5 – Modules 9 & 10 and Discussion
K. Module 9 – Item submission workflows
1. What is a workflow?
2. Workflow scenarios – Head of research
3. Workflow scenarios – Repository manager
4. Workflow scenarios – Cataloguer
5. Three workflows
6. How to create a workflow – While creating a collection
7. How to create a workflow – On an existing collection
8. How to edit a collection workflow
9. How to delete a collection workflow
10. Taking a workflow task
11. Exercises
L. Module 10 – RSS Feeds, Alerts and News
1. RSS Feeds
2. Alerts
3. News on front page
M. Discussion - Keeping Track of Repository Development
1. MOU
2. Community Worksheet
3. Community Outline & Guidelines
4. Notes of meetings
Day 4 Resources – Modules 9 – 10
1. What is an RSS Feed?
http://rss.softwaregarden.com/aboutrss.html
2. DSpace System Documentation: Functional Overview
http://www.dspacedev2.org/1_6_2Documentation/ch02.html
3. Example MOU
4. Example Community Worksheet
5. Example Community Guidelines
6. Example Notes