eSWT
Online Salary/Wage
Transfer Request System
Current SWT Process
Hard Copy (supporting documents, memos, etc. are
attached)
• Prepared within a Department
• Forwarded to approvers for signature
• Forwarded to Contracts & Grants (CG) or ISS for
approval and processing
• If SWT is approved, it is keypunched into Banner
• If SWT is rejected, it is returned to the preparer
•
SALARY/WAGE TRANSFER REQUEST
A copy of the “Labor Distribution by Fund” report (for each pay period involved) showing the original charges must
be attached to this form. Regardless of the funds involved, this form must be sent to Contracts & Grants
Accounting, 208 M. White Smith Hall. Also see the note at bottom regarding "Revised Personnel Activity Report."
NOTE: Salaries and Wages over 90 days old cannot be transferred.
Employee Banner ID:
Employee Name:
Expenditure(s) paid "FROM" in error
(FY)
Period ID
Position Suf Fiscal
and
Payroll # Number -fix Year FUND
Transferring expenditure(s) "TO"
"TO"
"FROM"
ORG
ACCT
PROG
FUND
ORG
1. Time Period Transfer Applies to (MONTH/DAY/YEAR) FROM:
ACCT
PROG
Amount
to Transfer
TO:
2. JUSTIFICATION FOR THE TRANSFER (REQUIRED BY FEDERAL REGULATIONS): Please check the
applicable statement, or check "Other" and give the explanation.
Used fund for wrong budget period of a multi-year project.
Used wrong account code, organization code is correct.
Used wrong organization code, fund code is correct.
Other
3. Prepared by:
DATE:
NAME AND PHONE NUMBER
4. Transfer Approved: (PLEASE PRINT NAME UNDER SIGNATURE)
Project Director
Date
PRINT NAME
5. Contracts & Grants Accounting:
Department Head
Date
Dean
PRINT NAME
Date
PRINT NAME
Date:
NOTES: (1) If employee benefits are associated with these salaries or wages, they will be transferred along with the salaries
and wages.
(2) The originating department should follow up to see that this transfer(s) is reflected in the accounting reports. If
it is not included in the report for the current month or the following month, the department should contact Payroll and
Employee Benefits or Contracts & Grants Accounting.
IF A CONTRACT/GRANT OR A FEDERAL APPROPRIATIONS FUND IS LISTED ABOVE AS THE "TO"
FUND, PLEASE ATTACH A COMPLETED "REVISED PERSONNEL ACTIVITY REPORT" FOR EACH FUND.
New eSWT Online System
•
•
•
•
•
•
•
•
•
Takes the current process and converts it to an online process
Via Self-Service Banner (similar to eCerts & SSB JV system)
Can be done as an independent SWT or as part of eCerts (for
Effort Certification)
Allows for supporting documentation to be attached
Storage in Self-Service Banner
Eliminates the need for revised PARs (if effort certification is
required)
Time-stamps effort certification (in the next eCert period) when
SWT is approved/processed
PDF capability
Each eSWT is identified by a unique number (ex – SW000001)
eSWT via AU Access
eSWT via Self Service Banner
Justification is mandatory
Optional
Salary/Wage Transfer Request Number
Approval Process
•
Once submitted by the preparer, the eSWT is forwarded
for approval to the appropriate individuals/departments
via automatic email notification (similar to eCerts).
Preparer
From Dept/Unit/College
To Dept/Unit/College
CG/ISS
•
Preparer and Approvers are listed at the bottom of eSWT
Email Notification
>>> "Salary Wage Transfer" <salwtfr@auburn.edu> 1/25/2012 10:05 AM >>>
902XXXXXX Michael Mouse
Actions are required for document SW000006
902XXXXXX Robert Cow
Transferring Wages from 113500 Information Systems Support
To access system training tools or to enter the salary wage transfer system or review
available salary wage transfers, please go to eSwt at:
http://www.auburn.edu/administration/business_office/cga/salarywagetransfers.html
If you have problems accessing the system or have questions regarding this process, please
send
an email to salwtfr@auburn.edu or contact Contracts and Grants Accounting at 844-4847.
Logged in as the preparer
Logged in as P.I. or Co-P.I.
Dean’s Office Approvals
Dean’s Office Approvals
Dean’s Office Approvals
Personnel Search
Personnel Search
Identifies all employees for whom you are
allowed to prepare salary/wage transfers.
eSWT Document Search by Person
eSWT Document Search by Person
Fill in any of the text boxes
eSWT Document Search by Person
eSWT Document Search by FOAP
eSWT Document Search by FOAP
eSWT Document Search by FOAP
Contacts, Comments & Questions
Email: AU
AUM
salwtfr@auburn.edu
swtransfer@aum.edu
CG Accounting - AU
CG Accounting - AUM
334-844-4847
334-244-3716