FY 2015 Coordinated Family and Community
Engagement
Unique Role of CFCE in System of Early
Education and Care

Focus: Strengthening the capacity of families to
support optimal child development

Access: Community-based – in the footprint of
families

Core functions include:
 Reaching families outside the mixed delivery
system to engage them in early education
opportunities and supports for school readiness
and success

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Working in partnership with public schools to
support families’ successful transition into the
public education pipeline
CFCE Fast Facts
3

Purpose: Provide all families with access to
locally available comprehensive services and
supports that strengthen families and
promote optimal child development.

Current Pool: 96 CFCE grantees

Funding Amounts: $33,870 -$939,037

Total Funding Amount: $13,665,637
(plus $480,000 available through supplemental)
CFCE Priorities
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
Universal and Targeted Outreach Strategies -Reaching and
meeting the needs of children, especially those with multiple risk
factors and/or are hard to reach

Linkages to Comprehensive Services – ensuring that families
have access to services that support their families well being and
children’s optimal development

Family Education – strengthening the capacity of families as their
child’s first teacher through:
 child development education (all domains -including social
emotional)
 evidence-based early literacy and family literacy opportunities
 Integration of training content: STEM, Literacy, Brazelton,
Strengthening Families, etc.

Transition Supports - Coordinating activities and resources which
maximize families’ access to supports promoting successful birth to
eight transitions, with specific focus on Kindergarten
Implementation of Priorities:
Highlights of Coordinated Family and Community
Engagement Monthly Data Reports
Data Elements
Number of families provided referrals
Number of children these families represent
Number of families who received early and/or
family literacy support in group setting
Number of children these families represent
22,034
30,281
16,138
22,949
13,332
119,370
121,978
18,791
165,425
172,096
10,914
81,327
85,932
15,375
112,106
120,793
Number of families who received information
about Kindergarten registration screening
8,189
7,348
118,352
94,568
Number of children these families represent
9,386
8,434
126,324
105,135
4,383
43,165
39,952
8,481
6,110
71,861
57,847
16,665
14,452
83,709
88,764
19,456
106,002
120,376
Number of families who participated in parent
education opportunities
Number of children these families represent
Number of families who participated in
parent/child
playgroups
Number of children these families represent
5
FY13 July
FY14 July 11FY12 End of FY13 End of
October September Year Totals Year Totals
2013*
2012
Totals
5,808
23,215
Implementation of Priorities:
FY 13-14 CFCE RTTT Evidence-based Literacy Grants Data
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CFCERTT
Literacy Report
Fields
Number of children
for whom baseline
data was collected
this month
January
February
March
April
May
June
July
August
September
October
Year End Total
38
92
165
126
96
102
103
89
122
161
1117
Number of
children for whom
post participation
data was collected
this month
Number of children
provided with
evidence-based
literacy
programming this
month
Number of parents
provided with
evidence-based
programming this
month
0
0
16
70
47
102
64
96
73
59
551
227
284
778
836
839
662
727
992
867
880
7116
233
271
570
617
583
437
580
798
686
744
5545
Total number of
sessions/activities
planned
54
64
201
196
201
202
149
205
228
226
1742
Total number of
sessions/activities
delivered
43
52
113
120
245
164
147
143
162
193
1396
Creating the FY15 CFCE Plan
Internal stakeholders:
EEC regionally based Family and Community Quality
Specialists
 EEC Policy Unit – linkages across EEC initiatives (i.e. Early
English Language Learners guidelines, STEM standards)

External Partners:
 ESE – connection to public schools, specifically Kindergarten,
SPED, and ABE programs
 DCF – support for DCF involved families, FRCS
 DPH – connection to Massachusetts Home Visiting Initiatives,
Early Intervention
 Harvard Catalyst – State Home Visiting Evaluator
 EOHHS – connection with emerging FRCs
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Review of Current Literature - impact of family support and
engagement
FY15 CFCE Recommendations
Priorities and Required Services Remain
 Input from stakeholders and research support
retention of our priorities
 Existing required services, with greater focus and
intentionality, support CFCE priorities
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Changes
First ever competitive CFCE grant:
 potential for new grantees
 service areas may shift
 CFCE funding formula
 serve all 351 Massachusetts cities and towns,
available to all families with continued focus on
high needs families
 Role of local council
 Incorporation of additional performance measures
FY15 CFCE Required Services
FY15 Recommendation: Maintain existing required
services with changes that reflect greater focus and
intentionality
Example: CFCE grantees can potentially reduce the numbers of
children and families that:
 Arrive at Kindergarten unregistered
 Arrive at Kindergarten with no prior early childhood
experience
FY15 CFCE Required Service:
Continue to build on partnerships with public schools to support
transitions to kindergarten
Specific activity: Collaborate with public schools to identify
families meeting these criteria and develop a targeted outreach
and engagement plan.
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FY15 CFCE Required Services
FY15 Recommendation: Maintain existing required services
with changes that reflect greater focus and intentionality
All Grantees:
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
will employ measurement tools to gauge the impact of CFCE
programming on families, with specific focus on evidence-based
literacy activities.

will plan activities with museums and libraries in their
communities to engage families in intentional informal learning
opportunities.

will incorporate STEM into parent education and parent/child play
group opportunities

that elect to serve multiple communities must ensure that
educational activities are offered in locations and tailored to the
needs of each community served.
FY15 CFCE Required Services: Role of Local Council


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CFCE councils will continue to:

Facilitate linkages between public and private sectors.

Conduct ongoing assessments of community and family needs.

Facilitate collaborative community-wide activities for families with
children from birth through school-age.

Collaborate across EEC funded agencies/grantees and other
community based programs, in order to build on and foster
efficiencies within the local array of services available to children
and families.
FY15 Recommendations for Role of Local Council:
 CFCE councils will be required to identify and explicitly link to any
existing community-based early education and care councils in
their service area.

Council membership will reflect representation of Home Visiting
and other state funded community initiatives to ensure active
engagement and alignment of services and supports to families.

Councils will act in an advisory role to the CFCE grantee.
FY14 Required Services: Parent-Child Home Program


29 CFCE Grantees have PCHP embedded in their grant
programs due to mergers
EEC funds support programming for approximately 650
families in FY14
FY15 Required Services:
 CFCEs that elect to serve communities that currently receive
PCHP programming will be required to work with the existing
PCHP replication site currently serving that community at
existing or higher levels of service to high needs families.

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Bidders must submit an agreement with the existing PCHP
program with their FY15 application which will include the
proposed number of families to be served and funding amount.
FY15 CFCE - Service Areas
FY15 Recommendations
Grantees must:
 demonstrate a clear understanding of the gaps and resources in
each community served;
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
maintain a physical presence in communities served;

provide programming in spaces and at times that are easily
accessible for families, which could include hotels that shelter
homeless families, libraries, in-kind public school or community
space, Laundromats, family centers, food pantries, etc., and

must have formal agreements with agencies within service area
communities related to space and service delivery.
FY15 CFCE - Funding
FY15 provides an opportunity to create a CFCE funding formula
based on priorities established by EEC
FY14 Funding
 Total FY14 Renewal funding = $13,665,637.00
14

Supplemental funds (up to $480K) incorporated in CFCE grants
for focused work on STEM increased CFCE funding total to
$14,145,637

Grant awards reflect mergers of grant programs and funding
formulas based on priorities of former grant programs

Includes a foundational funding amount of $33,870 that supports
minimal implementation of required services

Current range of grant funding: $33,870 - $939,037
FY15 CFCE Funding Formula Considerations

All official (351) cities and towns in Massachusetts will
be served. This is consistent with other EEC grants.

No existing grantee will be reduced by more than 5%.
If existing grantees choose their identical service areas in
2014, they will not experience more than a 5% reduction

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Exceptions: some communities have been served by
more than one CFCE grantee. In FY15, only one grantee
will be selected to serve a city or town. There will be no
overlap.

At a minimum, the FY14 base amount of $33,870 will
be protected for existing service areas.

Align funding to priorities reflected in other EEC grant
formulas
Funding Formula Options
Option A: Factors
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
3 data elements: children 0-14, families and high risk
– consistent with elements used for EPS and MH

Communities that were not served in FY14 would
receive a minimal amount of $4000+ in funding as a
starting point for their inclusion in the grant.

Base amount of =>$33,870 per existing FY14 service
area is protected
FY15 CFCE High Risk Factor
MHVI Needs Assessment ranked communities using 30 specific indicators, which
included:

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Premature births
Low-birth-weight infants
Infant mortality
Adequacy of prenatal care
High school drop-outs
Early Intervention enrollment
Poor performing schools
Children waitlisted for EEC subsidized slot
Child maltreatment 15 Substance Use Disorder
Infants born to mothers with less than high school education
Teen births
Incarcerated parents
Violent crimes
Poverty
Unemployment
Mothers giving birth receiving publicly-financed health care
Students whose 1st language is not English
Limited English proficiency
Foreign born mothers
Refugees and Immigrants
Source - Massachusetts Evidence-Based Home Visiting Program: Needs Assessment -Data Indicator Definitions and
Sources Used in Community Risk Ranking
http://www.mass.gov/eohhs/docs/dph/com-health/homevisiting/2010-hv-na-appendix-c.pdf
17
Funding Formula Options
Option B: Factors
18

2 data elements: children 0-14, families

No risk factors

Communities that were not served in FY14 would
receive $4000+ in funding as a starting point for
their inclusion in the grant.

Base amount of =>$33,870 per FY14 existing
service area is protected
FY15 CFCE Funding
Recommendations:
 Option A Funding Formula – including high
needs factor
19

Ensure that existing grantees that choose their
FY14 service area for FY15 will experience no
more than a 5% reduction (with exceptions –
slide 15)

Establish 3 year grant cycle – next
competitive bid in FY18 would continue to reflect
movement toward alignment with funding
formula priorities
FY15 CFCE: Multiple Funding Streams


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State Funds –$14,145,637
RTT-ELC Evidence-based Grant Funds: $400,000
FY15 CFCE - Appendices
CFCE Funding History

FY10 - $15,180,421.00
Funding represented a merger of EEC funding from:

Line Item 3000-6000 Community Partnerships for Children Local Planning and
Coordination $10,114,569

Line Item 3000-4060 Supplemental Services $1,374,776

Line Item 3000-7050 Family Engagement and Support (MFN,PCHP and JFSP) $3,691,076

FY11 - $14,521,328.00


To address the FY11 funding reduction, EEC implemented a three-tiered approach,
applying the reduction at a higher rate to higher funded agencies ; protecting low funding
amounts believing that a reduction would impact the ability of the agency to carry out the
CFCE mission.
FY12 - $13,665,637.00
EEC raised the base grant amount ($33,870 ) to support core functions, and
implemented this funding adjustment and the FY12 funding reduction by creating a
formula incorporating the following criteria to FY11 grantees with grant awards
of 100K or higher*:

Level 4 school district

DPH Community – Home Visiting Task Force data

50% or higher child poverty rate
FY13 - $13,665,637.00
 FY14 - $13,665,637.00 (plus supplemental)

*Reduction percentages were applied based on the number of criteria grantees met. The more criteria met, the
lower the percentage of reduction applied.
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Background: Coordinated Family and
Community Engagement
23

FY2010 – First year of CFCE grant - CPC, MFN, PCHP and JFSP programs
were asked to voluntarily consolidate their programs into CFCE grants (CPC was
mandatory).
 This consolidation resulted in 120 CFCE grantees representing 137 CPC, 34
MFN , 22 PCHP , and 11 JFSP programs
 71 CPC, 8 MFN and 3 PCHP programs did not apply in consolidation with other
programs.
 Grantees that did not consolidate made a commitment to continuing to work
toward that goal for FY2011.

FY2011 –All independent MFNs (8) and PCHP programs (3) were required to
merge with an existing CFCE grantee or submit a new CFCE application for FY ’11.
 Mergers in FY11 resulted in a total of 110 CFCE grantees.

FY2012 – Additional mergers resulted in 107 CFCE grantees

FY2013 – Four existing grantees did not renew and one grantee merged four
grants. Four of the non-renewal grants were awarded to existing CFCE grantees
through a competitive process. These mergers resulted in 99 CFCE grantees.

FY2014 – Three existing grants merged with other CFCE grantees, resulting in 96
CFCE grantees.
FY14 CFCE Enhancements
Increased focus in the following areas:
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
Outreach strategies
• for using the ASQ to support parents understanding of the developmental needs
of children at multiple points
• for early literacy programming

Methods for maintaining up-to-date community resource information and
documentation of gaps in comprehensive services

Methods for measuring satisfaction with CFCE services

Explicit linkages of parent/child playgroup goals to early learning standards

Intentional partnerships with public school elementary schools for 3 years
(for child find) and 5 year olds (for kindergarten entry) and 5 to 8 (for out of school
opportunities.)

Detailed reporting on early literacy programming
FY 13-14 CFCE Implementation
RTTT-ELC: Expanding Evidence-based Literacy Opportunities
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
CFCE Grantees responded to a Request for Information
(RFI) in which they proposed the use of an evidence-based
model/practice that would build on their existing early literacy
programming.

EEC reviewed the information and selected five
models/practices that would be eligible for RTTT-ELC funding:
 Raising A Reader
 Every Child Ready to Read @ your library
 CELL (Center for Early Literacy Learning) model
 Read and Rise (Scholastic model), and
 Dialogic and Interactive reading using PEER and CROWD
sequences.

Existing CFCE grantees were eligible to respond to a
competitive Evidence-based Literacy Grant opportunity.

Twenty–four grants were awarded

RTTT-ELC funding allocation – total of $400,000 each year
for two years - $800,000
FY14 CFCE Implementation of ASQ with RTTT Support
Ages and Stages Questionnaire Statistics
Data from ASQ Online Database
 Total numbers since July 2011 (data collected 11/26/13):
 1673 online child profiles have been created
 1978 ASQ-3 screenings have been entered into online
database
 Most ASQ-3 & ASQ-SE screenings occurred at 36 months
 All ASQ-3 intervals between 12 and 60 months had a 50% rate of
possible concern/concern
Data from ASQ Hardcopy Screenings (data collected 11/26/13)
 For FY13, 2,729 children were screened, including 2,249 paper
screenings
Total Screenings for FY14 (Collected 11/26/13)
 FY14 had 297 children screened, 222 of them with paper
screenings
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FY14 CFCE Implementation: Capacity Building Opportunities
RTTT-ELC Funded Opportunities
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Conferences
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CFCE Statewide Meetings – Brain Building, ASQ
Communities of Practice Meetings
STEM Summit
Creating Access to Partners
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A View From All Sides: Multidisciplinary Perspectives on Parenting Education &
Family Support (CTF)
Ongoing Advanced Learning Opportunities


Financial Literacy training – new hybrid model online and in-person with
community partners
DMH- Infant Mental Health
ORI- New Start: Supporting Multilingual Children and Immigrant and
Refugee Families
Museums and Libraries Partnership for Parent, Family and Community
Engagement – STEM, Literacy, Kindergarten Readiness
Regional Grantee Meetings