SOUTH PLAINS COLLEGE REQUEST FOR HOUSING
To request campus housing, submit the completed housing form, signed housing/food service contract and $100 security deposit. This request is
required for all students and student athletes. The housing office address is South Plains College 1401 S. College Ave., Box 120 Levelland, TX
79336. NOTE: SUBMITTING THIS APPLICATION AND OTHER REQUIRED MATERIALS DOES NOT GUARANTEE THE APPLICANT A
ROOM FOR THE REQUESTED SEMESTER(S). ROOMS ARE AVAILABLE ON A FIRST COME FIRST SERVE BASIS BASED ON
APPLICATION AND DEPOSIT DATE. RETURNING STUDENTS WITH CLEAR ACCOUNTS HAVE FIRST PRIORITY.
 Please circle the semester you plan to begin school:
 Starting Year (please circle choice):
2015
Fall
Spring
2016
Summer 1
Summer 2
2017
 Have been accepted to either of the following programs? (please circle choice):
Police Academy Cosmetology
 If you have been selected to participate in a team event (example: Track, Basketball, Rodeo, Judging, Cheerleading, etc.), please
indicate with team: _______________________
 Special Accommodations: Student needing handicap accessible accommodations must receive approval through Student
Disabilities Services located in the SPC Health and Wellness Center.
Date
Last Name
First Name
SPC Student ID # (located on MySPC/campus connect)
Home Phone
Home Address
City, State, Zip
Email address
Male
Middle Initial
Date of Birth
Female
Cell Phone
Name of person to contact in case of emergency. Include home and work telephone numbers.
Residence Hall 1st Choice
Roommate 1st Choice
Residence Hall 2nd Choice
Roommate 2nd Choice
If requesting SMALLWOOD APARTMENTS please
indicate if you would like the MEAL PLAN added
(additional $850).
Yes
No
Have you ever been convicted of a crime other than a routine traffic
violation?
Yes
No
If yes, please explain:
****IF HOUSING (room/board) FEES ARE NOT PAID IN FULL ON THE FIRST DAY OF MOVE IN,
YOU WILL BE CHARGED FOR INSTALLMENTS. THE NON-REFUNDABLE INSTALLMENT FEE OF $35 WILL BE
ADDED TO COST OF ROOM/BOARD PER SEMESTER.****
Each semester one-half of the total cost of room and meals MUST be paid at registration with the balance payable in two equal
payments.
Semester
Year
FOR OFFICE USE ONLY. DO NOT WRITE BELOW THIS POINT
Hall/Room
Description
REFUND:
YES
NO DATE CANCELLED_________________AUTHORIZED_________
REFUND CHECK #_______________DATE MAILED____________
REVISED 2/16
Charges $
Initial
SOUTH PLAINS COLLEGE
HOUSING AND FOOD SERVICE CONTRACT
Residential housing is available on the Levelland Campus for students enrolled in a minimum course load of 12 semester hours. Acceptance is contingent
upon availability and approval of the Dean or Associate Dean of Students. In order to live in residential housing at SPC the following must be completed:
SPC admissions application, SPC housing application, signed housing and food service contract, room deposit, proof of bacterial meningitis vaccination,
enrollment in courses, and payment.
I.
Housing and Food Service Contract

Contract Period: The Housing and Food Service contract takes effect when the student is assigned a residence hall room. At that time, the
student is obligated to remain in college housing for the semester. The housing contract remains in effect as long as the student wishes to
remain in college housing and abides by all elements of the contract. It is the student’s responsibility to notify the housing office prior to the
end of each semester if he/she wishes to end or change housing assignments for subsequent semesters. In the event the student withdraws
from college housing and later chooses to return, a new application, deposit and contract must be submitted.

Cancellations prior to move-in: Housing reservations/contracts cancellations must be submitted in writing (email, letter or in person) to
the Student Housing Office prior to the cancellation deadline date of July 20 (fall semester) and January 2 (or first business day for the spring
semester.) Failure to cancel room reservations by the stated deadline will result in forfeiture of the room deposit.

Cancellations after move-in: To move out of college housing the student must notify the residence hall director assigned to his/her hall or
apartment and follow all check-out procedures. A student’s withdrawal from college housing during the course of a semester constitutes a
breach of contract and will result in loss of housing deposit. If a student moves out of student housing before the end of the semester, charges
will be prorated based on the day the student completes the check-out process. If a student has paid more than the prorated charges, the
balance will be refunded based on Business Office policy. Room and meal refunds will not be made if a student moves out during the last
two weeks of the semester for any reason.

End of spring semester: All residence halls close at 5 p.m. on the day of May commencement. All students must move out of college housing
by this time and must follow all check-out procedures provided by the residence hall director. Students must notify the Student Housing
Office of their housing plans for upcoming summer or fall term before the end of the semester.

Vacations and Holidays: SPC residence halls, apartments and cafeteria are closed during Thanksgiving, Christmas, spring break and
between semesters. Room and meal charges do not include these periods. Although returning students may leave property in the residence
halls, the College is NOT responsible for the loss of personal property. Students unable to find alternative housing during vacations and
holidays may request an exception with the Associate Dean of Students. Additional charges may apply.
II.
Room Deposit: A $100 security deposit is required with all applications.

Return of Deposit: The deposit will be returned in these instances:
 The student notifies the housing office by July 20 (fall), January 2 (spring) or before move-in day for the summer terms that he/she
wishes to withdraw the housing application.
 The College is unable to place the student in housing.
 The student moves out at the end of the contract period or the final two weeks of a semester and follows these procedures: a)
complete check-out procedures with the residence hall director, b) successfully complete room inspection upon check-out and c)
return all keys.

Forfeiture of Deposit: The following will result in forfeiture of a portion or all of the deposit:
 Failure to notify the housing office of the desire to withdraw his/her housing application by the posted deadline, (July 20 (fall) or January
2 (spring) or before move-in day (summer))
 Moving out before the final two weeks of the semester
 Failure to successfully complete check-out procedures with the residence hall director
 Room or furnishings are damaged (student is responsible for any damages exceeding the deposit amount)
 Room not cleaned upon check-out
III.
Bacterial Meningitis Vaccine: Proof that the meningitis vaccination was administered at least 10 days prior to move-in must be on file with
Admissions and Records. Vaccinations must have been received or renewed within the last 5 years.
IV.
Payment: Room and meal costs are charged on a per semester basis and include sales tax. Current room and meal rates are available from the
Business Office, the Student Housing Office or General Catalog. Room and meal rates are subject to change without notice.

Advance Payment: Students are required to make an advance payment, or have financial aid available, equal to ¼ of the total charge, by
July 20 (fall) and/or January 2 (or first business day, spring). Students not meeting this requirement will be removed from their housing
assignment and placed on a waiting list (see below). Students applying after this deadline will be required to pay the advance payment
within one week of notification of assignment. This payment will be credited toward the required move-in payment. Advance payment will
be refunded in full if reservation is cancelled prior to move-in.

Move-in Payment: To move into the residence halls, the student must have paid in full or paid at least ½ with a signed installment contract
or have financial aid sufficient to cover both tuition and fees and housing cost.

Installment Contract: Students choosing to pay in installments must complete an installment contract with the Student Housing Office.
The installment contract requires ½ payment prior to move-in, ¼ Oct. 5/March 5 and ¼ by November 5/April 5. An additional $35
installment fee will be assessed.

Financial Aid: Students planning to use financial aid (grants or loans) to pay for housing must have their financial aid files completed with
adequate funds available by July 20 (fall) and January 2 (spring) to retain a housing assignment.

Failure to Make Payments: Failure to make arranged payments will result in eviction from student housing. In the event of failure to make
payment, the student will assume the financial responsibility for attorney fees, collection costs and all court costs if legal actions are
necessary to collect on the account.

Summer Charges: For the summer terms, full room charges are due at the time of move-in each term.
REVISED 2/16
V.
Registration Deadlines and Minimum Course Load: For the fall semester a student must be enrolled in a minimum of 12 semester hours by
July 20 (or registered for an upcoming new student orientation session) or prior to residence hall assignment after July 20. For spring the
deadline is January 2 or prior to residence hall assignment after January 2. For the summer terms, a student must be enrolled in a minimum of
3 semester hours each term they wish to live in campus housing. Students must maintain these minimum course loads throughout the semester
to remain in campus housing. The Dean or Associate Dean of Students must approve all exceptions.
VI.
Room and Roommate Assignments: Room assignments will be made by the Student Housing Office without regard to race, color, national
origin, age or disability. Assignment to residence halls is based on the gender recorded in the student’s official file in Admissions and Records.

Assignment: All housing assignments are prioritized according to the date the student’s completed application and deposit is received. If
the requested residence hall is full, the student will be assigned to available space in another residence hall. If all residence halls are filled,
the student will be assigned to overflow housing and informed via SPC email. The College reserves the right to determine room and
residence hall assignments and to consolidate vacancies.

Roommate Requests: The Student Housing Office attempts to honor hall and roommate requests to the extent possible. All roommate
request must be mutual and both completed applications should be submitted at the same time, in a timely manner.

Private Rooms: Students may request a private room for an additional fee. Such requests are granted on a space available basis. Private
rooms are not available in Magee Hall, Baker Center, Southwest Hall, Tubb Hall or Smallwood Apartments.

Disability Service Accommodations: Students requesting housing accommodations based on a documented disability should make that
request through the Disability Services Office.

Notification of Assignment: Students will be notified of assignments via SPC email by June 1 (fall) or December 20 (spring).

Changes in Housing or Roommate Assignments: Requests for housing/roommate assignments must be made directly to the Associate
Dean of Students. No requests will be considered until two weeks after residence halls open for the semester.
VII.
Waiting List and Overflow Housing

Waiting List: By July 20 (fall) or January 2 (spring) students that have not paid at least ¼ of the housing charges and have not enrolled in
at least 12 hours will be moved from their housing assignment to a waiting list. The student will not be re-assigned until he/she is
enrolled in at least 12 hours and is prepared to make the required payment. The student is not guaranteed the original housing
assignment upon reinstatement.

Over-flow Housing: South Plains College will attempt to provide housing to all students that apply and meet the enrollment and payment
guidelines. This may be accomplished through temporarily adding additional beds to rooms or temporary alternate housing. All students
affected will be notified and rates may be adjusted accordingly. Students assigned to over-flow housing will be moved to a permanent
location as soon as one becomes available.
VIII.
Rules and Regulations: Students enrolled at South Plains College and living in student housing are subject to the rules and policies of the
college as stated in the current General Catalog, the Student Guidebook, and Regulations for College Housing. Violation of these rules and
regulations can be justification for termination of this contract and removal from student housing.
IX.
X.
XI.
Room Checks: Privacy of rooms will be observed, however rooms may be entered by college personnel for the following reasons:

Routine inspection: Rooms will be checked weekly for cleanliness and damages.

Repairs and Cleaning: Maintenance and custodial staff may enter for repairs and cleaning.

Violation of College Rules or Laws: A representative of the college may enter and search a room if there is reasonable cause to suspect
that a violation is occurring. This includes but is not limited to searches by drug dogs.
Room Keys: Students will be charged $10 for replacement of each lost room or mail key. Multiple instances of “lock-outs” in which the student
requires assistance in re-entering a locked room or residence hall may result in a dean referral and fine.
Property Damage: If substantial property damage occurs during the semester, the student may be required to pay for the damage at that
time. If damage is noted at the time of check out, the amount will be deducted from the room deposit. Any damage above the deposit amount
will be charged to the student’s account.
XII.
Security: The College provides reasonable protection from fire, theft and other hazards. The College is NOT responsible for the loss or damage
of personal property. Students are encouraged to lock doors, secure possessions and purchase renters insurance. Security cameras are placed
in many of the residence hall public areas, such as lobbies and hallways, but are only used in the investigation of instances and are not
routinely monitored.
XIII.
Emergency Contact: In the event of a health or safety emergency, the person(s) the student has listed as an emergency contact on the
Residence Hall Information Card and/or SPC Housing Application, as well as the student’s parent(s), may be notified even if the parents do not
claim the student as a dependent.
My signature indicates I have read and agree to abide by the SPC Housing and Food Service Contract.
Student Signature:__________________________________________________
Date:_______________
Printed Name:_____________________________________________________
South Plains College does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs and activities. The following person has
been designated to handle inquiries regarding the non-discrimination policies: Vice President for Student Affairs, South Plains College, 1401 College Avenue, Box 5,
Levelland, TX 79336, 806-894-9611
REVISED 2/16
Housing and Food Service Information Sheet
Housing Facilities – South Plains College residential housing can accommodate 296 women in five facilities (North Sue, South Sue, Gillespie, Baker Center and Tubb
Halls) and 382 men in six facilities (Frazier, Stroud, Forrest, Lamar, Magee and Southwest Halls). In addition, Smallwood Apartments can accommodate 96 students (3
men’s buildings and 3 women’s buildings). Sophomore students who have demonstrated academic excellence receive priority placement in Magee Hall, Baker Center
and Smallwood Apartments.
Room Deposit – A $100 room security deposit is required with all applications. This is in addition to room and meal charges.
Deadline to cancel for a refund of deposit for the Fall semester is July 20
Deadline to cancel for a refund of deposit for the Spring semester is January 2 (or first business day)
Food Service – Students residing in the residence halls are provided unlimited meal service in Texan Hall seven days a week. Residence hall rates include the full meal
plan and room rate as a unit price. Students in residence halls do not have an option to adjust or remove the meal plan. Smallwood Apartment rates do not include a meal
plan. Students residing in Smallwood have the option of purchasing a full or reduced meal plan. Contact the housing office for additional details regarding Smallwood
meal plans.
Payment: Room and meal costs are charged on a per semester basis and include sales tax. Current room and meal rates are available from the Business Office, the
Student Housing Office or current General Catalog. Room and meal rates are subject to change without notice.

Advance Payment: Students are required to make an advance payment, or have financial aid available, equal to ¼ of the total charge, by July 20 (Fall) and/or
January 2 (or first business day, Spring). Students not meeting this requirement will be removed from their housing assignment and placed on a waiting list.
The student will only be re-assigned when the Associate Dean of Students is notified the student is prepared to pay or financial aid is in place. Students applying
after this deadline will be required to pay the advance payment within one week of notification of assignment. This payment will be credited toward the
required move-in payment. Advance payment will be refunded in full if reservation is cancelled prior to move-in.

Move-in Payment: To move into the dorms, the student must have paid in full or paid at least ½ with a signed installment contract or have financial aid
sufficient to cover both tuition and fees and housing cost.

Installment Contract: Students choosing to pay in installments must complete an installment contract with the housing office. The installment contract
requires ½ payment prior to move-in, ¼ Oct. 5/March 5 and ¼ by November 5/April 5. An additional $35 installment fee will be assessed.

Financial Aid: Students planning to use financial aid (grants or loans) to pay for housing must have their financial aid files completed with adequate funds
available by July 20 (fall) and January 2 (spring) to retain a housing assignment.

Failure to Make Payments: Failure to make arranged payments will result in eviction from student housing. In the event of failure to make payment, the
student will assume the financial responsibility for attorney fees, collection costs and all court costs if legal actions are necessary to collect on the account.
Group A: Frazier, Stroud, Forrest - $1,850 per semester
Advance payment
Move-in payment
3rd installment
4th installment
Total payment
Full Payment
Contract Payments
Date Due Fall
Date Due Spring
$462.50
$1,387.50
$462.50
$497.50
$462.50
$462.50
$1,885.00
July 20
Prior to move-in
October 5
November 5
January 2
Prior to move-in
March 5
April 5
$1,850.00
Group B: Baker Center, North Sue, South Sue, Gillespie, Lamar, Magee - $1,950 per semester
Advance payment
Move-in payment
3rd installment
4th installment
Total payment
Full Payment
Contract Payments
Date Due Fall
Date Due Spring
$482.50
$1,467.50
$482.50
$527.50
$482.50
$482.50
$1,985.00
July 20
Prior to move-in
October 5
November 5
January 2
Prior to move-in
March 5
April 5
$1,950.00
Group C: Smallwood Apartments (meal plan not included) - $930 per semester
Advance payment
Move-in payment
3rd installment
4th installment
Total payment
Full Payment
Contract Payments
Date Due Fall
Date Due Spring
$232.50
$697.50
$232.50
$267.50
$232.50
$232.50
$965.00
July 20
Prior to move-in
October 5
November 5
January 2
Prior to move-in
March 5
April 5
Full Payment
Contract Payments
Date Due Fall
Date Due Spring
$575.00
$1,725.00
$575.00
$610.00
$575.00
$575.00
$2,335.00
July 20
Prior to move-in
October 5
November 5
January 2
Prior to move-in
March 5
April 5
$930.00
Group D: Tubb, Southwest- $2,300 per semester
Advance payment
Move-in payment
3rd installment
4th installment
Total payment
$2,300
Summer Terms
Private Residence Hall Room Charge
Summer housing is only offered in Smallwood Apartments. No meals or meal plans
are available during summer housing. $300 per semester must be paid in full prior
to move in each summer term.
Private Rooms are $200 per semester if available. Private rooms are not
available in Magee Hall, Baker Center, Southwest Hall, Tubb Hall or
Smallwood Apartments.
REMEMBER TO CHECK YOUR SPC EMAIL FOR HOUSING ASSIGNMENT INFORMATION
REVISED 2/16