Fayetteville State University
Emergency Management/EHS
Workplace Safety Manual
August 19, 2013
Table of Contents
INTRODUCTION………………………………………………………………………………………………………………………….4
EMPLOYEE’S RESPONSIBILITIES…………………………………………………………………………………………………..4
SUPERVISOR’S RESPONSIBILITIES………………………………………………………………………………………………..5
MANAGEMENT’S RESPONSIBILITIES…………………………………………………………………………………………….5
SAFETY TRAINING………………………………………………………………………………………………………………………..5
REPORTING AN ON-THE-JOB INJURY…………………………………………………………………………………………….6
REPORTING A SAFETY HAZARD……………………………………………………………………………………………………..6
VEHICLE SAFETY…………………………………………………………………………………………………………………………….7
AERIAL LIFTS………………………………………………………………………………………………………………………………….8/9
PERSONAL PROTECTIVE EQUIPMENT……………………………………………………………………………………………10/12
First-Aid Kits...................................................................................................................................................................13
Assess the Situation……………………………………………………………………………………………………………………………………………………….13
Set Priorities……………………………………………………………………………………………………………………………………………………………………..14
CARDIOPULMONARY RESUSCITATION (CPR)………………………………………………………………………………………………………………………15
GENERAL SAFETY RULES………………………………………………………………………………………………………………16/17
CARPENTER SHOP SAFETY……………………………………………………………………………………………………………….18
CUSTODIAL SAFETY………………………………………………………………………………………………………………………19/21
Cleaning Body Fluids…………………………………………………………………………………………………………………19/21
ELECTRICAL SHOP…………………………………………………………………………………………………………………………….22
HVAC AND PLUMBLING SAFETY………………………………………………………………………………………………………..23
GROUNDS SAFETY…………………………………………………………………………………………………………………………….24
CHAIN SAW SAFETY............................................................................................................................................................24
MOWER SAFETY………………………………………………………………………………………………………………………………………………………………….25
HAND TOOLS………………………………………………………………………………………………………………………………………………………………………26
COMPRESS GAS CYLINDERS………………………………………………………………………………………………………………27
Forklift Trucks…………………………………………………………………………………………………………………………………..28
PAINT SHOP SAFETY…………………………………………………………………………………………………………………………29
LADDER SAFETY……………………………………………………………………………………………………………………………30/31
APPENDICES……………………………………………………………………………………………………………………………………..32
SAFETY SHOES POLICY…………………………………………………………………………………………………………………………………………………33/35
DISCIPLINARY ACTION…………………………………………………………………………………………………………………………………………………………36
EMPLOYEE PRESCRIPTION SAFETY GLASSES POLICY.............................................................................................................37
NEW EMPLOYEE SAFETY ORIENTATION CHECKLIST……………………………………………………………………………………………………………38/39
INTRODUCTION
The university Emergency Management/EHS department has the maintenance of a safe workplace for
all of its employees as one of its primary goals. The benefits of a safe workplace includes the
containment of workers’ compensation premiums, compliance with state and federal safety laws and
regulations, improvement of employee productivity by reducing lost work days, and improvement of
employee morale and the creation of a teamwork atmosphere.
The workplace safety manual is a vital part of workplace safety program. The workplace safety manual
contains policies and procedures that when followed or adhered to, contribute to an accident-free
environment. Although it would be difficult for such a manual to address every possible job related
situation or circumstance, it is attempting to provide overall guidelines that will contribute to a safety
workplace.
Employee’s Responsibilities
Maintaining a safe workplace is a shared responsibility of employees, supervisors and management. The
following are the responsibilities of individual campus employees:
1.
Use maximum care and good judgment in preventing accidents.
2. Report unsafe conditions, equipment and practices.
3. Abide by all safety rules and regulations.
4. Understand your supervisor’s instructions. If you do not know how to accomplish your job safety,
ask question(s). Pay attention to what you are doing and avoid daydreaming or horseplay.
5. Do not engage in tasks you believe might be unsafe with consulting without your supervisor. Know
the limitation of personal protective equipment. Keep all equipment clean and operating properly.
6. Observe all posted warning signs.
7. Clean up the work area and equipment upon job completion.
8. Before you begin work on any electrical system or circuit, personally inspect the equipment to
assure it is de-energized. (Ensure that Lockout/Tagout procedures are used). Observed and obey
warning tags andout-0f-service notices.
9. Know the substances and chemicals you work with which is hazardous or potentially hazardous.
10. The use or being under the influence of alcoholic beverages, intoxicants or narcotics while on the
job is forbidden.
11. Inform your supervisor if you are using any prescribed medication. Have your doctor determine if
you can work safely around equipment.
Supervisor’s Responsibility
1. Provide safety instructions and encourage safe work performances by all employees under your
supervision.
2. Order the repair or replacement of all equipment, protective equipment and machines found to be
defective and/or a potential cause of injury.
3. Inspect all equipment and advise each employee of the proper protective equipment that must be
worn or used for each task.
4. Encourage employee safety suggestions and give them appropriate consideration.
5. Counsel and discipline employee who fail or refuse to use required accident report forms.
6. Investigate accidents, when appropriate, and complete required accident report forms.
7. Be aware of all occupational health hazards or toxic substances present or in use by employees,
and advise employees of these hazards.
8. If an employee informs you he/she is using prescribed medication, determine whether the
employee can work safely in the normal work environment.
9. Prohibit the use of alcoholic beverages, intoxicants and narcotics by employees while on duty.
Management’s Responsibility
1.
Provide facility and equipment required for a safe work environment.
2. Review and approve health and safety policies and procedures.
3. Correct safety deficiencies by establishing priorities and committing resources.
4. Establish methods for disseminating safety information and policies.
5. Establish a system for safety accountability.
Safety Training
All FSU employees will receive training related to their job responsibilities and assignment. The
employee’s supervisor should have the final responsibility for seeing that he/she has received
appropriate training.
All safety training will be documented. The employee and the employee’s supervisor should both sign
the training form at the conclusion of the safety training session or program. When the employee signs
the training form/documentation, it will serve as an indication they understand the safety training and
can perform their job safely.
The completed training documentation will be filed with the supervisor, personnel file and the safety
office file.
Reporting an on-the-job Injury
If an employee is injured or becomes ill in the workplace, the employee’s supervisor should be notified,
as soon as practical, regardless of the perceived seriousness of the injury or health problem.
If the accident or injury is perceived to be serious enough to require medical treatment or assistance,
either the employee will report immediately to the designated health care facility or request the
emergency medical assistance required.
When a workplace accident or injury occurs, the employee’s supervisor will ensure the appropriate
reports and required documentation are completed as soon as practical.
If an employee has been absent from work due to an injury, the supervisor will ensure the appropriate
documentation to return to work is completed and filed. The employee returning to work after a jobrelated injury (workers’ compensation) will not be allowed to return without a written statement from
the treating physician return him/her to work.
Reporting a Safety Hazard
If an employee identified a safety hazard he/she will report it to his/her supervisor immediately or
report it to the safety office. The report to the safety office can be verbal, written or electronically. All
reports of a safety hazard can be done with fear of retaliation.
Vehicle Safety
1. Automobiles, pickup trucks, vans:

Employees who drive University vehicles shall have a valid driver’s license. In some cases, a
valid Commercial Driver’s License (CDL) will be required.

All vehicles shall be regularly maintained and kept clean. This will include checking oil, gas, tires,
water, rakes, turn signal, lights and other related features such as wipers and seat belts. If the
vehicle appears to be unsafe for driving, leave it parked and notify the Auto shop management.

All vehicles shall be equipped with an audible warning device and automatic backup beeper.
Vehicles driven on sidewalks shall activate audible warning device.

Seat belt shall be worn at all times while in any university vehicle.

Driver shall exercise added caution when driving on or through campus. The driver shall yield
the right of way to pedestrian at all times.

Materials that extend beyond the front or back of the truck shall have warning devices attached,
during the day red flags, and at night red lights.

Vehicles should not be parked on the sidewalk in front of doorways or entrances, unless loading
or unloading.

Vans carrying equipment shall be equipped with occupant protection barriers.
2. Golf Carts
All employees shall be properly trained, and must be authorized by their immediate supervisor before
they may qualify as an operator of the equipment referenced in this section.

Each golf cart shall be equipped with an audible warning device.


Golf carts shall not be driven on city streets except for crossing at thoroughfares.
Pedestrians shall have the right of way. Take caution when driving near congested areas on
campus.
3. Equipment (loaders, backhoes, tractor, dump trucks, forklifts, sweeper)
Prior to use the operator shall inspect all hydraulic lines for fittings for leaks, wear, etc. This inspection
shall include observation of the action of the hydraulics for signs of low fluids levels, defective pumps.

All employees shall be properly trained, and must be authorized by their immediate supervisor
before they may qualify as an operator of any of the equipment.

Operator shall watch for all obstacles and hazards in the areas of operation i.e. overhead wires,
etc.

This equipment shall not be operated on extreme slopes where there is danger of overturning or
loss of control.

All equipment shall have beeper which shall be maintained in working order. Those equipped
with headlights, taillights and yellow warning lights shall not be operated between dusk and
dawn unless these lights are in good working order. No vehicle is to be operated unless it is
equipped with a warning device.

The operator shall not exceed the design loads of the equipment or otherwise operate the
equipment in a manner that is not within the manufacturer’s design.
Any vehicle designed for road use shall have seat belts and all personnel riding in vehicles shall
use the seat belts.

Aerial Lifts
Types of Aerial Lifts and Bucket Truck
1. Only authorized persons, properly trained according to operating instruction, shall be allowed to
use an aerial lift. Documentation of such training shall be retained on file.
2. A Valid Commercial Driver’s License (CDL) shall be required to drive the Bucket Truck, if the
GVWR is over 26,000 pounds.
3. All operating instruction issued by the manufacturer shall be followed at all times.
Operating Precautions:
a. When operating aerial lifts or bucket trucks it is recommended that a ground person is present
at all times in case of an emergency situation. In the event that no ground person can be
assigned, aerial lift or bucket truck operator shall have two-way radio communication while
operating the lift or bucket.
b. Load limits shall be observed.
c. Proper stabilizing devices shall be used at all times.
d. The truck shall be operated by the person in the bucket.
e. The use of the lower controls is for emergency conditions only. Exceptions: The use of the truck
for lifting an object with no operator in the bucket.
Safety Precautions:
1. When working in the bucket, each person shall wear a body belt or harness that is attached to
the boom by a lanyard.
2. Employees shall not be permitted to transfer from bucket to any other structure.
3. If the bucket truck is used on the street or roadway, all necessary precautions shall be taken to
avoid accidents. The operator in the bucket shall always face in the direction in which the bucket
is moving. The operator shall see that the path of the boom and/or bucket is clear while it is
being moved.
4. If operating around power lines, the operator shall stay ten feet away from the power line.
Contact the Electric shop if it is necessary to be closer than this.
5. When ascending or descending in the bucket truck, personnel shall be required to wear a hard
hat. If there are exposed overhead hazards while working in the bucket, a hard hat shall be
worn.
6. A hard hat shall be worn at all times by personnel working on the ground.
7. The work site for the bucket truck shall be half the length of the boom and shall be clearly
identified by the use of signs, pylons, warning tape, etc.
Personal Protective Equipment
Hearing Protection
If you are working in a high noise area, wear hearing protection. Most hearing protection devices have
an ANSI approved rating that indicates the amount of protection provided. You may choose from the
following devices:
a. Disposable earplugs
b. Reusable earplugs
c. Sealed earmuffs
To avoid contamination, follow these guidelines when using earplugs:
a. Wash your hands before inserting earplugs.
b. Replace disposable earplugs after each use.
c. Clean reusable earplugs after each use.
Ear protection shall be worn according to Manufacturer’s specification.
Environments requiring hearing protection:
a. When an area requires personnel to wear hearing protection, that area shall be marked with
sign(s) saying “Hearing Protection is Required”. Personnel shall not enter the area without
proper hearing protection.
b. Performing any type of powered cutting or sawing for periods longer than two (2) hours,
unless decibels level is greater than one hundred.
c. Operating lawn equipment or gas powered equipment.
d. Operating a jack hammer
Supervisors will provide the necessary hearing protection when needed. Do not place cotton in your
ears for protection.
Duration per Day Hour
8
6
4
3
2
1.5
1
.5
.25 or less
Exposure Level Chart
Sound Level
DBA Slow Response
90
92
95
97
100
102
105
110
115
Eye Protection
Safety eyewear shall be worn when there is a reasonable probability of injury that could be prevented
by using eye protection equipment. The type suitable and approved for the work to be performed shall
be made available.
Eye protection shall be worn while performing the following job duties:
a.
b.
c.
d.
e.
f.
g.
Any type of cutting or sawing.
Use of powered equipment such as drills, sanders, grinders, etc.
When nailing or striking an object.
When performing overhead work.
When spraying chemicals, unless it is not required on the MSDS sheets.
When operating lawn equipment such as mowers, trimmers, etc.
When using a torch or welding equipment.
Full cover goggles and/or face shield shall be worn when an employee is engaged in or is close to work
involving:
a. Chipping, drilling or breaking of pavement, stone, brick, concrete, paint, metal or frozen
ground.
b. Buffing, power grinding or wire brushing, whether or not there is a built-in eye shield.
c. Welding or cutting (approved colored lenses shall be used).
d. Hand drilling or sawing of overhead objects.
e. Use of powered tools such as drills, saws, sanders, etc.
f. Handling of acids, caustics, chlorines, ammonia and other similar liquids or gases (When
Material Safety Data Sheets required additional PPE it shall be worn).
g. All sandblasting operations.
h. Approved helmets, head shields or hoods shall be worn/use when electric arc welding.
i. Where the danger and possibility of an electrical arc exist, including switching.
j. When paint, lacquer, epoxy, thinner or other solvents could get into the eyes, especially
when employees are painting or preparing overhead objects surfaces.
k. Any other danger of injury to the eye, or at the direction of the supervisor.
If a chemical substance gets into the eye, you should flush and irrigate the eye with running water
immediately and continually for at least fifteen minutes. Consult MSD sheets for proper treatment.
A physician shall remove any foreign objects that enter eye. The injured employee shall be
accompanied to the medical facility. Unless the foreign body is sawdust on the eyelid or eye, moderate
efforts may be made to remove it. The edge of a clean cloth or handkerchief may be used.
Fall Protection
Safety life belts, lifelines and lanyards shall only be used as employee safeguards. Fall protection
equipment shall not be used for any purpose other than fall protection.
Working surfaces. Employees working more than 10 feet above a solid surface shall wear safety belts
and lifelines when scaffolds or sloping ladders are not provided.
Employee working in an aerial lift shall ear a safety life belt and lanyard. The lanyard shall be attached
to the bucket or basket.
Gloves
Gloves come in a variety of styles and materials. Basic types include cotton, leather, rubber or synthetic
coated fabric. Rubber gloves basically come in two types---reusable or disposable. Gloves will be worn
when there is a possibility of abrasions, burns, cuts, punctures or snags to the hands.
Gloves shall be worn when performing these specific duties:
Performing any high voltage repair. (Any voltage exceeding 600 V.) the gloves hall be of the insulating
type and resist the voltage exposed. These gloves shall also be tested semi-annually by an approved
testing agency.
a.
Performing any type of welding or gas cutting. These gloves shall be of the flame-retardant
gauntlet styles.
b. When handling chemicals, acids, and caustics, per MSD sheets recommendations, the gloves
shall be of a synthetic or synthetic coated type, providing protection from the material being
handled. Before removing, the gloves shall be washed or rinsed, followed by washing of
hands.
c. When cleaning, the gloves shall be of a synthetic or synthetic coated typed, reusable or
disposable, and should protect against the substance which it is exposed.
d. When cleaning, body fluids (vomit, blood etc.) disposable latex gloves or reusable rubber
gloves.
General First Aid
Introduction
The measures a responder takes during the first few minutes of a medical emergency are critical. They
can mean the difference between temporary or permanent disability or between life and death. That is
why first aid knowledge and training are so important. They prepare persons to intervene calmly and
effectively in an emergency.
The information is no substitute for formal instruction and practice. The Red Cross or the American
Heart Association should be contacted concerning first aid and cardiopulmonary resuscitation (CPR)
training. Employees who know what to do in a medical emergency can make a difference.
First-Aid
First-Aid training is necessary to prevent and treat sudden illness or accidental injury. The primary
objective is save lives. This objective is achieved with the following:
People who provide first aid must remember the following:
First-Aid Kits
A basic first-aid kit should be available in each building. Suitable contents for this kit include sterile
bandages, tape, scissors, ice packs, plastic (latex) gloves and mouth to mouth breathing tube. Aspirin or
other oral medications, ointments or creams, eye drops, antiseptic solutions or inhalants are not
recommended in first aid kits.
Initial First Aid
If you are the first one on the scene of a medical emergency, your priority is to remain calm. Your
actions will vary depending on the nature of the situation, but the following four rules apply to any
medical emergency.
Assess the Situation
The first step in medical emergency is to look around and ask yourself, “Is the scene or situation safer
for me”? Too often well-intentioned responders become victim themselves when they risk their safety
to help others. If the area is not safe, go for or request help or put on the personal protective
equipment that will permit you to assist safely.
Protect yourself from infectious disease. Anyone involved in the care of an ill or injured person can be
at risk of acquiring an infectious disease such as hepatitis, tuberculosis, Acquired Immune Deficiency
(AIDS), or meningitis. Identifying a person as having a communicable disease can be difficult or
impossible. Therefore, responders must take protective measures to avoid coming in contact with any
victim’s body fluids (blood, urine, sputum, secretions). Protective measures should be taken during
cleanup and disposal of material used to treat the victim.
Set Priorities
After it has been determined it is safe to enter the accident area, approach the victim. As you approach
the victim, look for signs of life. Determine if the victim is breathing. If spine or neck injury is suspected,
don’t move the victim unless there is treat of fire, explosion, or other life-threatening danger.
Tap the victim on the shoulder and ask, “Are you OK”? If the victim responds, identify as willing to help.
Find out what is wrong and take steps to help the victim. It is important to stay calm and assure the
victim while you are performing first aid measures.
Heat Exhaustion (Heat Prostration)
Symptoms may include fatigue, irritability, headache, faintness, weak rapid pulse, shallow breathing,
cold clammy skin and profuse perspiration. To treat, instruct the victim to lie down in a cool, shaded
area or air-conditioned room. Elevate the victim feet. Massage the legs toward the heart. Give cold salt
water (1/2 teaspoon to ½ glass of water) or cool, sweetened drinks, especially iced tea and coffee, every
15 minutes until the victim recovers. DO NOT let the victim sit up, even after feeling recovered.
Sunstroke (Heat Stroke)
Symptoms may include extremely high body temperature (106 degree or higher), hot, red, dry skin,
absence of sweating, rapid pulse, convulsion and unconsciousness.
Caution: Sunstroke is a life-threatening emergency.
To treat, get professional medical help immediately. Lower the body temperature quickly by placing the
victim in partially filled tub of cool, not cold water. (Avoid over cooling). Briskly sponge the victim’s
body until his temperature is reduced, then towel dry. If a tub is not available, wrap the victim in cold,
wet sheets in a well-ventilated room or use fans and air-conditioner until the body temperature is
reduce. DO NOT give stimulating beverages such as coffee, tea or soda.
Bleeding
Most bleeding injuries are minor; however external bleeding can cause death in three to five minutes.
The following steps should be followed to control external bleeding.
Fractures
NOTE: Fractures must receive medical attention. To avoid further injury, don’t try to move the
fractured area. If you suspect injury to the neck or spine don’t move the person at all--- send for
medical treatment. If the fracture is compound (the bone is sticking out of the skin) take measures to
stop bleeding while medical help arrives.
Sprains
Immediately immerse the sprained area in ice water for 20 minutes to control swelling. Repeat, using
ice water or cold compresses, every four hours until swelling has stopped. Once the swelling has
stopped, soak the sprained area in contrasting baths three times a day, first in very warm water for 20
minutes, then in icy water for 20 minutes. Once the swelling has stopped, begin gently exercising the
sprained area by moving it slightly from side to side, an important step in maintaining flexibility. Don’t
move it so rapidly or so far that you cause excessive pain. Continue these flexibility exercises several
times daily until the pain begins to diminish.
Limit use of the sprained area, if it is an ankle, you need to use crutches until the motion of walking
slowly heel-to-toe no longer hurts. If it is a wrist, avoid using your hand to eat, write, or do other thing
until waving the hand no longer hurts.
Cardiopulmonary Resuscitation (CPR)
When a person stops breathing, immediate assistance is necessary. If the person stops breathing due to
chocking, follow the first aid instruction for chocking victims. If the person stops breathing due to
hazardous atmosphere, move the victim to fresh air immediately.
Important: Always wear personal protective equipment when entering hazardous atmospheres. Do not
attempt a rescue without adequate protection or proper training.
Note: Someone formally trained in CPR should provide assistance to victims who are not breathing and
victims who do not have a pulse.
a. Try to arouse the victim.
b. Place the victim on his back. Open the victim’s airway by placing one hand on the forehead
and one hand under the chin and tilting the head back. Check for any obstructions in the
mouth or throat.
c. Look, listen and feel for breathing.
d. Check the carotid pulse and look, listen and feel for breathing. If a pulse is present but the
victim does not start breathing, continue rescue breathing as follows:
1. Adult: one breath every five seconds.
2. Child: one breath every four seconds.
3. Infant: one breath every three seconds.
If a pulse is not present, have someone formally trained in CPR begin mouth-to-mouth breathing and
chest compressions as follows:
a. Adults: 30 compressions using the heel of hand/one breath
b. Child: 30 compressions using heel of hand/breath
c. Infant: 30 compression using two fingers/one breath
Continue this procedure until the victim begins breathing or EMS arrives
General Safety Rules
The following general safety rules apply to all personnel assigned to Fayetteville State University:
1.
2.
3.
4.
5.
6.
7.
8.
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10.
11.
12.
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31.
You are responsible for your own safety and for exercising care to prevent injury to coworkers, students, university personnel and the general public.
You are responsible for knowing and complying with the general and specific safety rules
that apply to the job being done.
Do not improvise or sacrifice safety for the sake of work productivity.
Never enter barricaded or roped-off area without authorization;
Know the location of all emergency exits in your area.
Know the location of all fire extinguishers in your area.
Know the location eyewash stations and emergency showers in your work area.
Thoroughly read and have a clear understanding of all safety materials, handbooks, and rule
books, etc. that are distributed to you. Consult your supervisor if you have questions or you
are in doubt.
Horseplay is prohibited.
If you cannot correct an unsafe condition, report it to your supervisor immediately.
The possession and/or use of unauthorized drugs, intoxicating beverages controlled
substances or being under the influence on university property is prohibited.
The possession of deadly weapons on a university by employees is prohibited.
You are responsible for general housekeeping in your area.
Report all injuries to your supervisor, regardless of how minor they may seem at the time.
Do not use or operate defective or unguarded tools and equipment. Report the condition to
your supervisor.
Be careful that all instructions are clearly understood before starting a job or task.
Only operate tools and equipment that you have been trained and authorized to use.
Walking and working surfaces shall be kept clean, dry and orderly.
When operating or riding in motor vehicles, seat belts are to be worn.
Employees should not wear finger rings, necklaces, bracelets, neckties or loose baggy
clothing around moving machinery or equipment.
Learn to lift and handle materials safely. Do not hesitate to ask for help in lifting heavy
loads. Always push rather pull a heavy load.
Read the “Material Safety Data Sheets: (MSDS) and label for any chemicals you use. Follow
recommended safety precautions.
Personal protection equipment designated by your supervisor shall be worn or used at all
times when your job requires it.
Adjusting, cleaning, lubricating or repairing of equipment and/or machinery while
operating/energized is prohibited.
Riding on equipment not designated for passenger is prohibited.
Compressed air shall not be use to clean clothing, yourself, or co-workers.
Use only approved safety containers for transporting, dispensing or storing flammable or
hazardous liquids/materials.
Never touch exposed, frayed or lose electrical wiring. Consider it dangerous and report it to
your supervisor immediately.
All tools shall be maintained in a good state of repair. Defective tools shall not be used.
Tool shall be used for their designed/intended purpose only.
Water hoses and air hoses shall be inspected, wrapped up and stored after each use.
32. Where there is vehicular traffic, workers shall use fluorescent mesh jackets or reflective
tape, reflective vest etc., when working at nighttime hours.
33. In the event of a fire or fire-related incident, activate the fire alarm system and exit the
building.
34. First-aid kits shall be maintained by management and shall be checked monthly.
35. Be cautious of walking surfaces. Use handrails when available and watch for hazardous
areas.
36. If doors or doorways require cleaning or maintenance, the area shall be restricted and
identified with caution tape.
37. Electrical cords shall be inspected, wrapped and stored after each use. Ground fault
interrupter receptacles shall be used for all tools and equipment when used in or around
wet conditions. If the tools or equipment has a three-prong plug, it shall be plugged in a
grounded or three-hole electrical receptacle. Removal of the third prong is prohibited.
38. When using electrical equipment in halls, warning signs shall be displayed and cords should
not extend across hallways. Do not extend cords down stairs unless you can close access to
the stairs and alternate egress is identified.
39. Powered equipment shall not be left unattended. Powered equipment shall only be plugged
in while in use. When removing a power cord from an electrical outlet, reach down and
grasp the plug and pull straight out.
40. When required by the conditions of the job, only closed shoes or leather or semi-imperious
(not canvas) material shall be worn. All shoes must have a non-skid sole.
41. Do not remove, alter, or make inoperable any safety device or feature on equipment. If the
safety device on tools you are using have been tampered with immediately notify your
supervisor.
42. Walk carefully, Report or clean up slippery spot as soon as possible. Proceed with caution
around blind corners. Running on the job may be dangerous and is seldom called for. Don’t
run on stairways. Use handrails when ascending/descending stairs.
43. Do not pass under suspended loads of machinery or materials. When operating a lifting
device, it is your responsibility to enforce this rule. Avoid striking overhead objects while
walking below. Whenever possible, the area beneath a suspended load shall be made
inaccessible.
44. Obey all warning signs. See that they are properly selected and placed on your job. Remove
all signs when the job is done and the hazard no longer exist.
45. To avoid puncture wounds, do not carry sharp pointed tools in your pockets.
46. Remove or bend down all nails in used lumber, boxes, containers or other places where they
present a hazard.
47. Close all drawers and doors when not in use.
48. Minimize skin contact with machine cutting oil and avoid inhalation or exposure to oil mist
by wearing an approved respirator and other appropriate protective equipment.
Carpenter Shop Safety
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Appropriate eye and face protection shall be worn. Have protective equipment in arm’s
reach of equipment being used.
All sharp or cutting edge tools shall have a protective cover or protective storage place
when not in use.
Impact tools such as chisels, gouges, punches, etc., that become mushroomed cracked, shall
be dressed, repaired or replaced before further use.
When using sharp or cutting edge tools, direct the cutting action away from your body.
Wood handles on tools shall be replaced if they are loose, splintered, split or broken.
Claw hammers are designed to drive and pull nails and shall never be used for any other
purpose.
Do no place chisel, screwdrivers or other tools in your pockets. They could cause severe
injury in the event of a fall.
Sawdust and wood shaving are a fire hazard. They also create a hazardous walking/working
surface and shall be cleaned on a daily basis.
Remove or bend down all nails in dismantled materials or used lumber
Remove all nails before sawing any used lumber.
Avoid getting splinter wounds and abrasions from handling lumber. When practical, gloves
shall be worn.
Table saws, planer, sanders, drill presses and shapers shall have an outlined work area and
maintained on a weekly scheduled basis.
Custodial Safety (Housekeeping)
Cleaning Body Fluids
If you are cleaning up body fluids such as blood, vomit, or feces, you should wear rubber gloves,
particularly if you have cuts, scratches on your hands. To begin, use a disinfectant, apply it to the area,
and let stand for a few minutes or longer depending on the manufacturers’ recommendations. This
keeps the germs and bacteria in contact with the disinfectant longer. Wipe the surface paper towels
that can be thrown away or cloth towels that can be washed afterwards. Even if you use gloves, wash
your hands after cleaning and disinfecting surfaces.
General Custodial Guidelines:
1. A “Caution Wet Floor” sign shall be displayed when floors are wet due to routine cleaning,
weather conditions or emergency problems, including any spills on floors. Mats or runners
shall be used at entrances when necessary to avoid slips or falls. (When in doubt, display the
sign.)
2. Loose grit, soil or debris should be swept up as soon as possible.
3. When emptying mop buckets, use proper lifting techniques to prevent back injuries.
4. Trash receptacles should be emptied regularly. Lift the liner out by the top or dump the
trash directly into the collection container. Never reach into a trash receptacle.
5. Trash should be carried away from your body. Report to your supervisor immediately when
needles, broken glass or dangerous material are not disposed of properly.
6. All chemical containers shall be properly labeled. Be exact when measuring chemicals.
Directions should be read and carefully following when measuring amounts to dilute
chemicals.
7. Gloves and safety glasses shall be worn when diluting chemicals or using bowel cleaner.
8. Never smell a chemical to determine it identity.
9. Two or more chemicals shall not be mixed together. If a second chemical needs to be
applied to a work area, that area shall be rinsed thoroughly before applying a second
chemical.
10. Power equipment shall not be left unattended. Power equipment shall only be plugged in
while in use.
11. When using electrical equipment in halls, warning signs shall be displayed and cords should
not extend across the hall. Do not extend cords down the stairs unless you can close access
to the stairs and alternate exits are identified.
12. Electrical cords shall be inspected, wrapped and stored after each use. Ground Fault
Interrupter Receptacles shall be use for all tools and equipment when being use in or
around wet conditions. If the tools or equipment is equipped with a three-prong plug, it
shall be plugged into grounded or three-hole electrical receptacles. Removal of the third
prong id prohibited.
13. When it is necessary to climb, do not substitute boxes, crates, barrels, drums, cans, chairs,
furniture, etc., for ladders.
14. When spot cleaning wall switches, electrical outlets or surrounding area, always spray the
sponge or cloth being use for cleaning, wipe the area to be cleaned. Never spray the switch
or receptacle directly; you could suffer an electrical shock.
15. Custodial carts should be kept clean and organized at all times. All containers shall be
placed in an upright position with caps/tops secured tightly.
16. Custodial closets should be kept neat and organized at all times. All containers shall be
placed in an upright position with caps/tops secured tightly.
17. If doors or doorways require cleaning or maintenance, the area shall be restricted and
identified with caution tape.
18. To open or cut boxes/containers, retractable knives shall be used.
19. A broom or counter brush and a dustpan shall be used to pick up broken glass.
20. Safety hazard shall be reported to your supervisor immediately.
21. Electrically Operated Machines:
a. Low-Speed Buffer Safety –Spray Buffing
1. Display “Caution Wet Floor sign” in work area.
2. Display “Caution Wet Floor sign in work area. Adjust handle height for proper
control.
3. Connect electrical cord to power source, making sure cord will not come into
contact with moving parts.
4. Spray a light mist of spray buff solution, if pad becomes too wet, machine will
become harder to control.
5. Use a smooth motion, jerky motion will cause loss of control.
6. Keep electrical cord off floor or as close to the wall as possible.
7. Do not leave the buffer unattended when connected.
b. Low-Speed Buffer Safety-Bonneting
1. Prepare carpet extraction solution in the mop bucket per manufacturer’s
instructions, submerge bonnet and wring lightly.
2. Display “Caution-Wet Floor” sign in work area.
3. Display “Caution-Wet Floor” sings in work area. Adjust handle height for proper
control.
4. Connect electrical cord to power source, making sure cord will not come into
contact with moving parts.
5. Use a smooth even motion, jerky motion will cause loss of control.
6. Keep electrical cord off floor or as close to the wall as possible.
7. Do no leave the buffer unattended when connected.
c. Low-Speed Buffer Safety-Scrubbing
1. Display “Caution-Wet Floor” sign in work area.
2. Prepare detergent, disinfectant, or stripper solution in mop bucket per
manufacturer instruction and apply.
3. Check block pad for proper fit and placement.
4. Adjust handle height for proper control.
5. Connect electrical cord to power source, making sure cord will not come into
contact with moving parts.
6. Use a smooth even motion, jerky motion will cause loss of control.
7. Keep electrical cord off floor or as close to the wall as possible.
8. Do not leave the buffer unattended.
d. High-Speed Buffer Safety
1. Display “Caution-Wet Floor” sign in work area.
2. Check block pad for proper fit and placement.
3. Adjust handle height for proper control.
4. Connect electrical cord to power source, making sure cord will not come into
contact with moving parts.
5. Keep electrical cord off floor or as close to the wall as possible.
6. Do not leave the buffer unattended when connected.
e. Vacuums-Wet/Dry
1. Display “Caution-We Floor” signs in work area.
2. Keep electrical cord off floor or as close to the wall as possible.
3. Tank should be cleaned at least every month with disinfectant solution to prevent
growth of bacteria and algae.
4. Do not leave unattended when connected.
f. Vacuums-Upright/Portable
1. Regularly inspect electrical cord for fraying, looseness or improper grounding.
2. Keeping electrical cords wrapped and secured on holder when not in use.
3. Check beater bar and belt regularly, repair/replace as needed.
4. Do not leave unattended when connected.
g. Sprayers
1. Wear protective eyewear.
2. Use only manufacturer’s recommended products.
3. Rubber boots are recommended to avoid slips.
4. Do not leave unattended when connected.
h. Blowers
1. Use proper lifting and carry techniques.
2. Do not leave unattended when connected.
i. Scrubber
1. Display “Caution-Wet Floor” sign in work area.
j. Burnish
Display “Caution-Wet Floor” sign in work area.
k. Automatic Scrubber
1. Check squeegee for proper fit and ensure no cuts or breaks.
2. Make sure valves for emptying and picking up solution are properly closed.
3. Prepare solution in tank per manufacturer’s instructions.
4. Display “Caution-Wet Floor” sign in work area.
l. Extractor
1. Prepare carpet extraction solution in machine per manufacturer’s instructions.
2. Display “Caution-Wet Floor” sign in work area.
3. Wear rubber soled shoes and step carefully, as wet carpet can be slippery.
Electric Shop
ELECTRIC:
Know and follow establish Lockout/tagout procedures.
a. All electrical circuits and/or conductors shall be regarded s energized (“alive” until the
power has been removed, tested, grounded and locked-out.
b. Only electricians and/or authorized employees shall install, maintain, repair and
troubleshoot electrical apparatus, equipment and circuits.
c. Observe the RULE OF TEN: Keep ALL OBJECTS at least TEN FEET AWAY from overhead
power lines.
d. When attaching grounds on high voltage conductors, the ground end shall be attached first,
and the other end shall be attached and removed by means of insulated tools.
e. Whenever the cover is to be removed from a manhole or vault, barricades, signs or flags
shall guard the area. Where permissible, park a truck to guard the work areas from
oncoming traffic.
f. Electric panels shall not be left uncovered or unprotected at any time.
g. Only fiberglass ladder shall be used to perform electrical work.
High Voltage Repair (Over 600 Volts)
a. Only trained, authorized personnel shall perform high voltage repairs.
b. When work is performed where phase-to-phase voltage is above 600 volts, the minimum
work crew shall be two (2) authorized persons.
c. When working on any voltage in excess of 600 V, all personal protective equipment shall be
worn or use, such as rubber gloves, leather protective gloves, rubber sleeves, high voltage
stick, high voltage tester, hard hat etc.
d. Rubber gloves and sleeves shall be worn while opening or closing high voltage cutouts or
replacing fusible links or fuses, even when using an approved hot stick or hot line tool.
Approved eye protection shall also be used during these procedures. Rubber gloves and
rubber sleeves shall be rated at 20,000 volts and tested every six months by an authorized
testing facility.
All electrical personnel shall be trained in CPR.
HVAC and Plumbing Safety
The following rules and procedures will aid plumbers in performing their work safely:
1. When two or more workers carry pipe or other material, lifting and lowering shall be done at a
signal.
2. When soldering or brazing, the following rules will help you perform your job safely:
a. Never attempt to modify your torch construction and never use unapproved accessories.
b. Treat your torch as you would any fine tool or instrument. Do not drop or abuse.
c. Do not use a leaking, damage or malfunctioning torch.
d. Eye protection shall be worn when soldering.
e. Work only in well ventilated areas and avoid the fumes. When brazing, always wear goggles
having an ANSI 2.87 shade #4 or #5 lens.
f. When using a cutting torch, another employee shall be present for a fire watch.
g. Contact a supervisor prior to soldering or brazing near a smoke detector.
h. Avoid contact of flue with skin or eyes.
i. An ABC fire extinguisher and a bucket of water shall be near your work area.
j. When you torch is connected to a cylinder, always set the cylinder on a flat surface to avoid
accidental tip over.
3. Sewer and drain cleaning safety rules:
a. Stay alert. Watch what you are doing and use common sense. Do not operate sewer and sink
machines when you are tired. Know your machine. Learn it applications and limitations as well
as the specific potential hazards of your machine.
b. Ground Fault Interrupter Plugs shall be used for all tools when working in water. If the tool is
equipped with a three-prong plug, it shall be plugged into a three-hole electrical receptacle.
Never remove the third prong.
c. Keep guards in place and in working order.
d. Wear snug fitting clothes, proper footwear, leather gloves or leather/metal gloves and safety
glasses. Do not wear loose fitting clothing, unbuttoned jackets, loose sleeves cuffs, rings,
watches or jewelry.
e. Chemical and Cleaning Compounds. Be very careful when cleaning drains where chemicals and
cleaning compounds have been used. Eye protection shall be worn. Wear gloves when
handling cables and avoid direct contact of skin and especially eyes and facial area, as serious
burns can result from some chemicals and drain cleaning compounds.
f. Don’t force machine. It will do the job better and safer at the rate for which it was designed.
g. Do not overstress cables. Overstressing cables because of obstruction may cause twisting or
kinking.
h. Do not overreach. Keep proper footing and balance at all times.
i. Do Not Abuse Cords. Never carry the tool by its cord or yank it to disconnect from the
receptacle. Keep the cord from heat, oil and sharp edges.
j. Disconnect tools when not in use, before servicing, when changing cables and heads.
k. Avoids accidental starts. Don’t carry a plugged-in machine with your finger on the switch. Be
sure the switch is turned off before plugging in a machine. Do not use a machine if the switch
does not turn it off/on.
Grounds Maintenance Safety
Most colleges and universities spend considerable time, effort and money on grounds maintenance.
From flower care, to lawn care, tree trimming and leaf blowing, campus employees are responsible for
safely maintaining the grounds on campus. Gardening tools and mechanical lawn care devices, such as
lawn mowers, power blowers, chain saws, present special safety concerns for grounds maintenance
personnel.
Common Landscaping accidents include the following:
a. Cuts, lacerations, or amputation from whirling mower blades.
b. Bruises or broken bones from flying projectiles.
c. Burns from hot equipment parts.
d. Electrical shock from faulty grounding or defective electrical cords.
e. Back strain from improper equipment usage.
f. Slips, trips and falls.
Regardless of the type of landscape equipment you use, follow these basic guidelines to ensure
optimum safety:
1. Read the equipment owner’s manual.
2. Use the right equipment for the job.
3. Inspect the equipment before each use.
4. Know how to control and stop the equipment quickly.
5. Wear personal protection equipment, as necessary.
a. Eye protection.
b. Hearing protection
c. Long pants
d. Sturdy shoes (safety shoes)
e. Work gloves
6. Apply sunscreen to exposed areas of skin.
7. Be careful to avoid fatigue and heat stress.
a. Drink plenty of water
b. Take frequent breaks
8. Do not operate powered equipment if you are tired, sick or taking medication.
9. Take special precautions when working with electrical equipment.
10. Do not smoke around gas-powered equipment. Allow hot equipment to cool before refueling.
11. Make sure that all guards are in place and in good condition.
Important: Keep pedestrian and bystanders at least 30’ away when using powered equipment.
Chain Saw Safety
Chain saws are ideal for trimming trees and cutting fallen limbs into smaller pieces. Unfortunately, chain
saws are associated with many serious injuries each year. Common chain saw hazards include the
following:
a. Chain cut
b. Falling tree and limbs
c. Strains and sprains
d. Burns
e. Death
To avoid injury, you must respect chain saw hazards and handle chain saws skillfully. In addition to
general lawn safety guidelines, follow these instructions for safely using chain saws.
1. Stay alert while sawing. Most injuries occur below waist when the operator is not paying
attention.
2. Do not use a chain saw alone. Have someone else stand nearby in case of any emergency.
3. Choose and inspect your chain saw carefully following these guidelines:
a. Use the correct size chain for the job at hand.
b. Ensure that the chain is sharp and the tension is taut.
c. Ensure that smaller chain saws have a safety tip to prevent kickbacks. (Kickback cause one
third of all chain saw injuries).
4. Wear a hard hat to protect you from falling limbs.
5. Always operate a chain saw with two hands.
6. Limbs that are at shoulder height or higher present a special safety hazard. Use a ladder so that
the saw is at lower and safer position relative to your body.
7. Never allow the tip of a running chain saw to touch the ground. This could cause a serious
kickback injury.
8. To avoid kickback injuries, stand to the side of a running chain saw. Do not stand directly behind
it.
9. Move brush and limbs as you work to maintain a clear operating area.
10. Never stand on a log or limb while cutting it.
Trimming Equipment
Follow these safety guidelines for trimming equipment. These items could cause a serious injury if a
kickback occurs.
1. Avoid touching rocks, debris and gravel with trimming equipment. These items could cause a
serious injury.
2. Make sure all screws and chains are tight. Vibrating equipment can cause screws to loosen.
3. Walk towards your work. Do not back away from your work when using a trimmer.
Power Blowers
Because power leaf blowers produce air gust up to 200 mph, you must follow all manufacturer’s
precautions. Always walk towards your work when using a power leaf blower. Do not back away from
your work.
Mower Safety
Mowers are the most common type of lawn care equipment. To avoid injury with power mower
equipment, you must pay attention to your surroundings. Whether you use a riding mower or a walkbehind mower, follow these guidelines for lawn mower safety:
1. Conduct a pre-mowing inspection of the lawn and debris, rocks, limbs, or other items that could
become a projectile. Look for concealed hazard such as holes.
2. Keep hands and feet away from moving blades.
3. Fill the tank with gas before beginning work. (By filling the tank initially, you can avoid having to
fill the tank when it is hot).
4. Replace loud or faulty mufflers.
5. Shut off the engine before unclogging, servicing, or adjusting the mower and before working on
the machine. For added protection, remove the ignition wire before working on the machine.
Riding Lawn Mower
In addition to the general guidelines for lawn mower safety, follow these guidelines for riding lawn
mower safety:
1. Before starting the engine, make sure the transmission is out-of-gear and the mower blade
clutch is disengaged.
2. Never allow extra riders on the mower.
3. Slow down when turning and when working on slopes. Mow up and down slopes rather than
across them.
4. Always look behind you before backing.
5. If you hit a large rock or sump, stop the mower and inspect the blades and shaft. Replace
damaged blades.
6. Never leave a running lawn mower unattended. Before leaving the seat, park the mower on a
flat area, disengage the mower blades, and remove the ignition key.
Walk-Behind Mower
In addition to the general guidelines for mower safety, follow these guidelines for walk-behind mower
safety:
1. Wear safety shoes with good traction. Never wear sandals around walk-behind mower.
2. Do not bypass the safety device that stops the blade when the operator releases his/her grip on
the handle.
3. Mow across slopes rather than up and down slopes.
4. Work slowly and patiently when mowing tall grass or tough grass/weeds. Forcing the mower
may cause repeated clogs and engines stalls.
5. Never leave a running mower unattended. If you stop momentarily, place the throttle to idle ad
make sure the mower will not roll away.
Hand Tools
Although garden hand tools tend to be safer than powered equipment, common gardening tools, such
as rakes, shovels, and hoes cause thousands of injuries each year. Follow these safety guidelines for
using hand tools.
1. Keep hand tools in good condition. Replace split or rotten handles. Keep blades sharp.
2. Buy quality tools that fit your needs and your body. For example, if you are tall, choose tools
with handles that are long enough to prevent you from stooping over your work.
3. Never leave a rake, shovel, or hoe on the ground facing up. Foot injuries from exposed metal
and head injuries from handles that pop up unexpectedly are the main hazards associated with
these tools.
Compressed Gas Cylinders
1. A falling cylinder can break a leg or crush a foot. Even worse, the valve can break off and the
entire 130 pound cylinder could become a missile capable of going through a concrete wall. All
cylinders shall be stored and secured in upright positions, whether EMPTY or FULL.
2. Specially constructed dollies provide fire anchorage for oxygen, acetylene, and nitrogen or
hydrogen cylinder. Lacking such special equipment, the cylinders shall be chained to solid
support in an upright position.
3. Leave the valve protection cap in place until the cylinder has been secured placed in a cylinder
stand or on a cylinder cart.
4. Never allow cylinder to be dropped or permit them to strike each other violently.
5. Cylinders can be rolled on the bottom edge, but never dragged.
6. Do NOT use cylinders, whether full or empty, for rollers, supports, or any purpose other than to
contain pressurized gases.
7. Do NOT tamper with safety devices in valves or cylinders. Always consider cylinder full and
handle with corresponding care.
8. NEVER permit oil, grease, or other readily accessible combustible substances to come in contact
with oxygen cylinders or valves.
9. Always use a regulator to reduce the cylinder pressure unless specific equipment or tools
require bottle pressure.
10. Cylinders shall be assigned to a definite storage area. Separate empty and full cylinder shall be
identified as such with a tag.
11. Always leave some positive pressure in the cylinder-25 PSI is recommended. Refrigerant
cylinders are excluded.
12. When returning an empty cylinder, be sure to replace the valve protective cap.
13. NEVER use oxygen as a substitute for compressed air.
14. Always open cylinder valves slowly.
15. Welding hoses are to be neatly rolled up and put away to avoid a tripping hazard. Before you
disconnect a hose, make sure the valve is closed and the system is depressurized. Never oil the
valve on cylinders, as this can cause an explosion.
16. Always check a cylinder’s markings to be sure it contains the correct type of material for the job.
Know how and when a substance should be use.
17. When checking cylinders gauges, stand off to one side to lesson your risk that an exploding
object might hit you.
18. Leaking cylinders should be immediately reported to the supervisor.
Forklift Trucks
1. Only trained and authorized personnel are to be permitted to operate powered industrial
trucks.
2. Forklift trucks should not be use for any purpose other than that for which they were designed.
Never us an industrial as an elevator for employees or carry them around on the forks.
3. All powered industrial trucks, such as forklifts and motorized hand trucks, should meet the
design and construction requirements established by the American National Standard Institute
(ANSI).
4. High lift vehicles should be lifted with an overhead guard. In addition, if the type of load
presents a hazard, a vertical load backrest extension should be provided.
5. Do not attach spinner knobs to the steering hand wheels of forklifts not originally so equipped.
6. For use in dimly lit areas, provide forklifts with auxiliary lights.
7. If material of irregular shape must be carried, it should be blocked, tie or otherwise properly
secured.
8. Never load a forklift truck or permit it to be loaded so that the operator’s view is obstructed.
Know the maximum load the forklift can carry, and stay within that limit.
9. Forklift truck operator should make certain before raising a load that it will not strike structural
members, sprinkler, wiring, cables, lights or pipes carry gas, flammable liquids or water.
10. Travel with the forks or the pallet about 4-6” off the grade. On a downgrade, the truck should
precede the load. On an upgrade, the load should be first.
11. Do not ride on a forklift not equipped with a seat. Never permit passengers on the forklift.
12. Do not operate a gasoline or propane powered forklift truck in a confined space or unventilated
area for more than 15 minutes at a time.
Paint Shop Safety
Painters are subjected to many safety hazards and exposure that include, but not limited to, eye injuries,
dermatitis, falls, fire, poisoning and strains.
1. Guard against undue exposure to paint ingredients. Use gloves if you have an open wound even
though it is bandaged.
2. Approved face shield, goggles with side shield or plastic coverall and goggles shall be worn when
wire brushing, scraping or removing old paint.
3. You shall wear an approved sandblasting hood and other appropriate personal protective
equipment at all times when sandblasting.
4. Approved rubber gloves, chemical goggles and face shield shall be worn when bleaching
compounds or paint removers are used.
5. Never paint hot surfaces except with an approved type of paint, and then only after receiving
special instructions from your supervisor.
6. Do no paint or scrape near vents which may contain flammable materials.
7. Close cans of paints, solvents and all flammable material properly. Keep an absolute minimum
on hand where painting.
Ladder Safety
Ladder can make tasks easier, but they are also a continual safety hazard. Even the best ladder is not
safe unless you are trained and proficient in using ladders. Each year, many people suffer serious injuries
from accidents involving ladders. Before you use a ladder, take a moment t think about doing it safety.
A secure, well-made ladder is necessary for safe ladder use. Ladders come in different styles, including
step, straight and extension. They also vary in construction and may consist of wood, aluminum, or
fiberglass. Choose the correct type and size ladder for the job. All ladders sold in the U.S. are rated as
follows:
Type IA- Heavy-duty industrial rated to hold up to 300 pounds.
Type II- Medium-duty commercial ladder rated to hold up to 225 pounds.
Type III-Light-duty household ladder rated to hold up to 200 pounds.
The following general rules shall be followed and these precautions shall be taken when it necessary to
use any type of ladder.
1. When it is necessary to climb, do not substitute a box, crate, barrel, drum, can, chair, furniture,
plumbing fixtures, etc., for a ladder.
2. Check ladder for defects before each use.
3. Ladders with broken or missing rungs and/or step, split side rails, or broken, loose, or missing
safety feet/safety shoes shall not be used. The defective ladder shall be tagged “Out-of-Service”
and shall be broken up before being placed in the dumpster. Under no circumstance will a
defective ladder be removed from the premises for personal use.
4. All ladders shall have approved safety feet.
5. Never paint ladders, because paint can conceal defects. If ladders are to be protected from the
weather, they can be varnished or any other transparent non-conducting material.
6. If two people are required to work on one ladder, two-person ladder shall be used.
7. When ascending or descending ladders, employees shall face the ladder and grip the sides or
rungs with at least one hand when the ladder is less than ten feet tall.
8. When an employee is working on a straight ladder or extension ladder, twenty feet or more in
length, another employee shall hold the lower end of the ladder or it shall be lashed securely.
9. Use a ladder of the correct length. Ladders shall be place so that the distance from the foot of
the ladder to the base of the wall or other support is approximately one-fourth (1/4) the
working length of the ladder.
10. When transferring or stepping from a ladder to an elevated position or landing (such as from
ladder to roof top), the ladder side rails must extend a minimum of 36” above the landing.
Never climb using the top three rungs.
11. Only fiberglass ladders shall be used near energized or electrical wiring.
12. If a ladder is to be placed where the opening of a door can misplaced it, the door shall be locked,
or closed or otherwise secured.
13. Straight ladders or extension ladders shall not be used as scaffold platform unless specifically
designed for that purpose.
14. When both hand need to be free while working on a straight ladder, the employee shall tie off
the ladder.
15. Make sure hands and shoes are free of slippery materials like oils and made before climbing any
ladder.
16. While working from a straight or extension ladder, keep your body within the side rails and
avoid over-reaching by moving the ladder frequently.
17. When carrying straight ladders, keep the front end high enough to clear anyone ahead of you.
18. While working from straight or extension ladders, use a line to raise and lower tools and
supplies. Never climb ladders unless both hands are free to hold the ladder.
19. Never attempt to splice two ladders together.
20. Carry ladders horizontally with the front end slightly higher than the back end. To open an
extension ladder, brace the bottom end and push the rungs or rails out.
21. Place ladder on a solid, level surface to ensure safety. Follow these safety precautions:
a. Watch for overhead obstructions and power lines.
b. To prevent ladders from sinking into soft ground, use a large board under the feet of the
ladder.
c. Position a straight or extension ladder so that the base of the ladder is one foot away from
the vertical support for every four feet of working ladder height (e.g. if you are working with
eight feet of ladder, place the base of the ladder two feet from the wall).
d. Do not place the top of a ladder against a window or an uneven surface.
22. When possible, tie the top of a straight or extension ladder to support. Stake and tie the feet of
the ladder.
23. Do not place a ladder in front of a door unless you lock and barricade the door and post a
warning sign on the opposite of the door.
Stepladders:
1. Stepladders shall not be used as straight ladders.
2. Stepladders legs shall be fully spread and the spreader locked open.
3. While an employee is working on a stepladder (except a safety platform ladder) at a point ten
feet or more above ground or floor, the ladder shall be tied, blocked, secure or held in place by
another employee to prevent it from being misplaced.
4. Never climb or stand on the top two steps of a ladder. Most industrial ladders carry this
warning on the step surface and rails.
5. When leaving any ladder, especially a platform ladder, be sure to remove all tools and materials
from it.
APPENDICES
SAFETY SHOES POLICY
To ensure the safety of employees, appropriate safety footwear must be worn by all persons when
working in areas where there a danger of falling or rolling objects weighing 15 lbs. or greater, objects
piercing the sole, and where such employees are exposed to electrical hazards.
Responsibility:
1. Supervisors will provide and enforce the use of safety shoes.
2. Supervisors will assist the employee in the selection of appropriate safety shoes.
3. Training will be provided by the supervisor and the environmental safety and health officer to
ensure its employees understand the following:
a. When footwear is necessary.
b. What footwear is necessary?
c. Footwear limitations.
d. Proper care, maintenance and useful life of protective footwear.
Employees who were issued safety shoes are required to wear them. If an employee reports to work no
wearing safety shoes that employee will be sent home until he/she returns to work wearing safety
shoes.
Disciplinary Action
When an employee refuses to wear safety shoes, he/she not only places himself/herself in harm’s way
but the employee is also guilty of personal conduct violation and disciplinary action will be taken up to
and including termination.
Criteria for Safety Shoes Issuance Eligibility
Protective footwear needs to be worn when working in areas where:
1.
2.
3.
4.
Feet can be hurt by falling objects.
Sharp objects might pierce footwear.
Workers are in danger of slipping on wet surfaces.
Exposure to electrical hazards.
Such jobs might include, carpenter, vehicle maintenance, freight handler/movers, grounds worker,
mechanics (automobiles and HVAC), floor crew technician and electrician.
Electric shop and HVAC personnel must wear non-conductive safety shoes.
Funding:
State funds for one pair of safety shoes per year, cost not to exceed $80, will be reimbursed (the
amount established by the Office of State Budget and Management). Each qualified employee may
purchase and be reimbursed up to the authorized amount not to exceed $80. The employee will be
responsible for any cost exceeding $80
Safety Shoes Benefits
Employees who require safety shoes and have a signed authorization are entitled to the following:
Safety Shoes which includes:
1. Choice of safety shoes.
2. Choice of non-skid safety shoes.
3. Choice non-conductive safety shoes.
Employees have an allowance of $80. Any amount over $80 should be collected from the employee at
the time of service.
Employee’s Instructions: (How to receive safety shoes)
Have this sheet authorized by your employer.
Safety Shoe Identification
_________________________
Employer Authorization:
____________________________________
Date:_____________________________________
Employee’s Name: ______________________________ Employee’s banner number:________________
Address:_______________________________________
______________________________________________ Phone: ( ) _____-______________________
(City)
(State)
(Zip Code)
Safety Shoe Vendor Instructions:
1. Employees have an allowance of $80. Any amount over $80 should be collected from the
employee at the time of service.
2. Safety shoes are to be purchased for all approved employees with signed authorization.
Billing: Vendors will bill Fayetteville State University for safety shoes according to Purchase Order.
Prescription Safety Glasses
Regular eyeglasses do not conform to OSHA requirements for safety glasses. If you are working in areas
where safety glasses are required you must wear clear safety glasses worn your prescription glasses or
wear prescription safety glasses. The state will pay for prescription safety glasses according to the
following guidelines. Refer to the current contracted vendor for safety glasses on state contract at
http://www.doa.state.nc.us/PandC/345b.pdf.
Take the prescription order form to your eye care professional. Upon completion of the appointment
with your eye care professional, employee should verify that the prescription form is complete and
includes a dispensing signature. Employee is responsible for the payment of the eye exam and fitting
fees.
The departmental budget personnel will fax your prescription to Nash Optical at 252-459-7400 and
retain a copy of the prescription and fax confirmation sheet. The glasses should be returned to your
optician in approximately ten days and they will call the employee to pick up the glasses.
You will receive an invoice from Nash Optical that you can submit to your departmental budget
personnel for reimbursement.
Contact the FSU Purchasing Department at 672-1086 for the proper order form and further purchasing
guidelines. Contact EH&S at 672-1827 for questions regarding requirements for the use of safety glasses
in the workplace.
New Employee Safety Orientation Checklist
Supervisor must discuss each item at initial assignment to ensure employee understanding. Employee
must be given an opportunity to ask questions.
Please check (√) each item covered.
Employee was trained on the following items at time of hire:
 Know location of the first aid kit.
Exercise care to prevent injury to co-worker, students, university personnel and general public.
Know the location of all emergency exits in your work area.
Know the location of all fire extinguishers in your work area.
Know where and how to activate the fire alarm.
Know the location and use of all eyewash stations and emergency showers in your area.
Horseplay is prohibited.
Report unsafe conditions(s) to your supervisor immediately for correction.
Keep work area clean.
Report all injuries to your supervisor, regardless of how minor they seem at the time.
Do not use defective, ungrounded or unguarded tools and equipment. Report the condition to your
supervisor.
Only operate equipment that you have been trained and authorized to use.
Do not alter, remove or make inoperable any safety device or feature on equipment.
Lift and handle materials safely.
Ask for help in lifting heavy loads.
Always push rather than pull a heavy load.
Know the hazards of the chemicals you work with.
Know where the material Safety Data Sheet (MSDS) are located.
Know personnel protective equipment needed for job assigned.
Know the proper use of compressed air (do not use compressed air to clean clothing, yourself or
others).
Do not leave powered equipment unattended.
Obey all safety warning signs.
If job requires the placing of safety warning signs in work area, remove signs when job is done and the
hazards no longer exist.
Employee Signature_____________________________________ Date___________________________
Supervisor Signature_____________________________________Date___________________________
Safety Director Signature_________________________________ Date___________________________
Return this signed form to Human Resources Office to be retained in the employee’s personnel file.