CSU, Chico - CISC Meeting Notes
Meeting Date: September 20, 2011
Meeting Location: MLIB 338
ATTENDING TEAM MEMBERS AND GUESTS
✔
Weddington, Phyllis
✔
Alber, Bob
✔
Kelley, Meredith
✔
Corona, Stacie
✔
Banks, Brooke - Guest
Rethans, Arno
Reed, Dan
✔
Post, Bill
✔
Foreman, David
DISCUSSION ITEMS
1.
SharePoint issues: Andy will be sending out the SP governance document with sections highlighted that
speak to governance committee roles/expectations. The committee will review upon receipt and work
together to compile a SP governance document prior to the 10/17 rollout to campus.
After October rollout, a CISC SP site will be created.
Note: The SP rollout has recently been moved to mid-November. That will give the committee additional
time to work through governance definitions.
2.
HCM 9.0 upgrade: Second Pass is well under way. Records got a late start but are now catching up with
consulting assistance.
Will be forming a subcommittee of Dawgs to assist Jaime N. with the 9.0 rollout website.
Reviewed consulting document for additional time to assist with Student Records and Security issues. The
proposed $93K will be applied to the Ocean Brite contract and disencumbered from the Io contract. Phyllis
will work with Sara to get this done.
Training sessions are being offered by the CO via Io Consulting and we have set aside $18-20K for current
requests. There is considerable fluctuation in the classes offered so the projections may change. Deborah
Furgason is managing the process in conjunction with the CO representative.
3.
HR issues: Becky and team are proceeding well with the 9.0 upgrade.
Finance issues: Dave spoke to the recent discovery that Brio is available as a stand-alone application
(uncoupled from OBIEE) and his interest in securing the application. A core group will be testing it to
determine its functionality and if it will be an adequate replacement for the current unsupported version.
Projected cost for 50 licenses is ~ $27K with an annual maintenance cost of ~ $5K. Committee agreed that
this was an appropriate enterprise budget expenditure. More to follow.
4.
Enterprise budget rollover: The FAC met on 9/19 to discuss the disposition of the $987K rollover. The
outcome of the discussion was to leave the rollover dollars where it is and come back to the table for
proposals to use those funds in the upcoming year. Further discussion on the acquisition of OBIEE. Needs
project scope/definition document, additional investigation, and analysis on the value add compared to what
we have today.
5.
IT Strategic Plan: Brooke joind the group for a discussion on the strategic plan – sumarizing the plan and
focusing on the key initiatives. The next phase is to actualize the plan by aligning projects and resources to
support the identified initiatives.
TO DO LIST SUMMARY
#
Task
1.
Highlight SP doc with governance committee
expectations and send to group
2.
Send SP docs/links to Stacie
3
Begin work on committee governance roles
4.
Create a CISC SP site.
5.
Consulting request to Sara R.
FUTURE MEETINGS
Date: October 18, 2011
FUTURE AGENDA ITEMS
Enterprise IT projects; inventory
and priority
Responsible Party
Andy
Due Date
ASAP
Status
Done
Andy
All
Andy/Bill/Phyllis
ASAP
ASAP
When the new
SP site is
available
ASAP
Pending
Phylis
Time: 1:15 – 2:30
Done
Place: MLIB 338