CSU, Chico - CISC Meeting Notes
Meeting Date: March 20, 2007
Meeting Location: MLIB 338
ATTENDING TEAM MEMBERS AND GUESTS
✔
Weddington, Phyllis
✔
Post, Linda
✔
Meredith Kelley
✔
Brooke Banks
✔
Hannigan, Bob
✔
Don Graham
✔
McElroberts, Debbie
✔
Leslie Nix-Baker
✔
Post, Bill
✔
Jones, Bill
✔
Bruce Rowen (guest)
Alber, Bob
✔
Andi Beach (guest)
Rethans, Arno
DISCUSSION ITEMS
1.
HR project overview doc: Andi presented the projects HR will be engaged in to finish CMS core
requirements – Benefits Administration and Absence Management. They will also be expanding on the Time
& Labor process to provide a self-service timesheet, establish a supervisor approval process, and a
timekeeper process. Also noted the sustainability component of this process improvement as it will reduce
paper use. Following discussion of the costs, milestones, and measures of success, the proposal was
approved by the committee.
2.
EMT Connect 2: Bob discussed the information added to the overview document presented at the February
meeting. Basic need is for a front end tool to communicate with prospective students as well as preventing
blacklisting. Will add staff outside of the EMS community to review services/functionality in the event this
tool can be used by other units. Committee gave final approval.
3.
FA messaging/parent portal: Meredith provided information on a parent portal presentation from the
University of Michigan. Their portal allows students to authorize parents, via a guest account, to view
account information, financial aid status, participate in email communities, etc. The outcome has been a real
value-add for parents and resulted in a noticeable reduction in phone calls. A parent portal has potential value
in other units as well.
San Jose has developed a financial aid messaging system that we may be interested in investigating. Linda
and Phyllis will work with Meredith to develop an overview document for presentation at a later meeting.
4.
Enterprise budget scope: Bill P shared a draft document of the history and scope of the enterprise budget.
Discussion followed regarding what types of activities are funded by the enterprise budget and why. Bill
asked that further comments be sent to him. The April CISC agenda will include a presentation of the five
year budget with actuals and projections.
5.
Content management system update: Document distributed that outlined the project background and
charges for, and makeup of, the review committee. Bill P discussed the funding of the current system
(Collage) and the results of the pilots. IRES and WASC are two examples of web sites created with this
product. There are ongoing issues with MAC compatibility. Additional notes/comments should be sent to
Bill P.
6.
Data warehouse/CMS status; system downtime: RDS 8.9 tables are in the final review process for 8.9 golive. The technical position has been filled. Potential resolution to our ongoing DW processing issue –
Ascential software patch created by the Oracle/IBM teams. Collaborating with CO and Fullerton on DW
issues.
CMS 8.9 upgrade activities are progressing according to plan. Anticipate some security issues that have been
experienced by other campuses. The Chico teams have worked their way through the upgrade process
without the need for consultants – excellent outcome with regard to system ownership and levels of expertise.
7.
CMS411: A mini-HEUG/Alliance conference is being held in San Francisco to rerun the CSU presentations
from the larger conference in conjunction with vendor sessions. This is the initial attempt to orchestrate a
conference where CSU campuses can share information. If there is sufficient interest, this has the potential
to become an annual event.
8.
UTAC items of interest: At the last UTAC meeting Bill pointed out that it would be valuable for us to share
information between the groups. Future UTAC meeting notes/status sheets, etc. will be shared with CISC
and visa versa.
Recent UTAC discussion item regarding electronic signatures and workflow processes has also been on the
CISC agenda. Bill P plans to have a workshop later in the summer to bring together vendors and
representatives from other campuses who have instituted workflow procedures to see what we can learn from
their experiences. Bill J pointed out that it is important that we understand the cost of processing forms –
handling as well as lag time.
TO DO LIST SUMMARY
#
Task
1.
Comments on draft enterprise budget scope
2.
Submit agenda items for April meeting
3.
Create Overview doc for FA
messaging/parent portal
4.
Comments on web content mgmt system
5.
Coordinate info exchange between UTAC
and CISC
FUTURE MEETINGS
Date: April 17, 2007
FUTURE AGENDA ITEMS
Forms discussion
Budget discussion – briefing book
Electronic signatures
Responsible Party
All
All
Meredith/Linda/Phyllis
Due Date
4/17/07
4/12/2007
5/13/2007
All
Phyllis
4/17/07
April
Time: 1:15 – 2:30
Status
On-going
Place: MLIB 338