Academic Technology Advisory Council Minutes
Monday, September 22, 2014
Barge 304, 2:00-3:00
Attendees:
Absent:
I.
Chris Schedler, Josh Welsh, Mel Palm, Ron Tidd, Laura Portolese Dias, Tracy Pellett,
Kevin Archer, Michael Moon, Ping Fu, Doug Lonowski, Sue Noce, and Ginger McIntosh
Bill Thelen, Andreas Bohman, Fillip Jagogdinski, Patricia Cutright.
Welcome
a. C. Schedler welcomed council to meeting.
II. New Members and Introduction
a. K. Archer will serve as Graduate Studies rep until new Associate Dean hired.
b. A. Bohman will replace G. Shoda on the committee in the CIO position.
c. F. Jagodinski will be submitting Faculty 180 reports, as he is teaching during ATAC meeting time
in Fall quarter.
III. Chair Election
a. Discussed having C. Schedler as the de facto chair, since he is the Director of MML, but decided
Chair position should be open to all members.
i. R. Tidd nominated C. Schedler for chair, M. Palm seconded.
1. C. Schedler elected by acclamation.
IV. Review of Meeting Minutes 8/4/14
a. T. Pellett motioned to approve minutes, J. Welsh seconded, minutes approved.
V. Information Items
a. Canvas.
i. 290 faculty used Canvas LMS over Summer, the first quarter in which all courses were on
Canvas, which was 73% of the faculty who were teaching that quarter.
1. At the height of Bb about 70% of instructors used the Bb LMS.
ii. 460 courses used Canvas LMS over Summer, which was 51% of all courses offered.
1. At the height of Bb it was 40% of courses using the Bb LMS.
2. 60% of course enrollment was online over Summer.
b. Turnitin.
i. Turnitin is the plagiarism detection service that is integrated into Canvas.
1. Uploaded papers get an originality report, checked against a database of papers, the
Internet, and research databases in the library.
2. Also used for grading, comments, and evaluations within Turnitin.
ii. Over 300 instructors used Turnitin in Spring and Summer, with 4700 unique students.
iii. In Spring, there were almost 17,000 submissions to Turnitin.
c. Integrated Library System
i. The server is set up, however, the configuration has not been completed.
1. Promised to have it done by October 14, which will allow testing and importing patron
records as a student, and exporting invoices, fines, and fees to PeopleSoft.
2. Currently waiting for university IT to complete the SFTP configuration.
ii. User interface is Primo, registration process hasn’t been completed.
1. University IT will work directly with vendor to complete it.
(a) Ideally it can be finished in two weeks.
(b) Authentication impacts all patrons, students, and faculty.
iii. Conversation with G. Harvill about pushing the date back, with December 15th being the live
date.
1. If vendor can complete configuration in the two week timeframe, the live date of
December 15th shouldn’t be an issue.
VI. Status Updates
a. Skillsoft Online Training.
i. Skillsoft is an information item for ATAC, as it’s not being used for academic purposes.
1. Used for staff and faculty training and development.
2. Approved by EISC, with the caveat to develop policy and procedures for use of Skillsoft.
b. R25Live.
i. R25Live was approved, but they are still trying to find the funding for it.
1. R25 will continue for the near term, even though it’s no longer being supported by the
vendor.
2. R25Live and a second competitor are continuing to develop the products, and ideally
one of them will become a clear choice.
c. Business case for a new sound system in McConnell theatre should be coming before ATAC.
Action: C. Schedler will follow up with update on therapist assisted online treatment program.
VII. Task Forces
a. Clickers.
i. R. Brammer, S. Stein, and F. Jagondinski were heading up the clickers task force.
1. F. Jagodinski can be on committee but can’t chair since he is busy with Faculty 180
2. R. Tidd will check with his faculty, and send any volunteers.
(a) T. Weber was suggested from CB.
3. K. Ernest-Beck, and L. Clark from bookstore were also suggested.
ii. At the end of last year, both iClicker, and Turning Technologies were moving to cloud based.
1. Recommendation was to wait until Fall to pilot the two systems and make decision for
next year.
b. Exam Proctoring.
i. Processed needs to be developed for students to have proctored exams, whether online, on
campus, at the centers, or using volunteer proctors in their community that could be vetted.
1. Need to determine how proctors would be paid, and vetted.
ii. Suggestion of pulling in EAB Consortium, and making it a topic for research for the COE
forum.
iii. R. Tidd will see if he can find someone from CB to volunteer to be on the committee.
1. If someone isn’t available to be dedicated to the committee, he will volunteer.
iv. J. Welsh volunteered from CAH.
v. Good idea to have someone from each of the colleges on the committee.
Action: C. Schedler will develop task force lists for Clickers and Exam Proctoring.
VIII.
Follow-up: Computer Labs Task Force Report
a. Also went to EISC, they looked at some of the recommendations.
i.
ii.
iii.
iv.
v.
Mobile app now has the ability to show locations of computer labs that are available, and if
it is available for printing.
One idea was to take one of the computer labs, reconfigure it, and try a different kind of
layout that would incorporate different kinds of instructional technologies to be used as a
model for more collaborative lab space.
1. Will need to identify one of those labs, and put together a business case to reconfigure
it to a more collaborative space.
2. Suggestions of using open space in Michaelson, currently there is a business case for
that space.
(a) Their plan was to use it as a dedicated classroom for FSC.
(b) Computer Labs Task Force could possibly inform that decision.
(c) Issue with cooling the building during the summer, and it will probably be taken
offline during that time.
Recommendations to increase access to printing resources.
1. SURC was remodeled but no additional printing was added.
2. Suggested looking at spaces for more centralized printing.
Funding process to maintain software and hardware for the labs and classroom technology.
1. C. Pratz should be brought in to discuss existing technology fee and how it’s being
utilized, and what the process for requesting upgrades and maintaining them is.
Faculty asked about having screen sharing software in labs, so they can control and see
what’s on the monitors.
1. Enterprise solution may be available, a business case would be needed.
IX. Other
a. Quality assurance of online report.
b. DE ITV Task Force report.
c. Update on Faculty 180, and changes that have been suggested from F. Jagodinski.
d. 10/6 meeting with MediaAMP representatives in ATAC.
e. Technology upgrades in Multimodal Education Center.
f. Discussion of Internet connection stability for CWU, and servers.
i. Mentioned of adding a secondary multi-home redundant Internet connection, which went
out for RFP.
Next Meeting:
Monday, October 6, 2014
Barge 304, 2:00-3:00