Academic Technology Advisory Council Minutes
Monday, November 3, 2014
Barge 304, 2:00-3:00
Attendees:
Absent:
I.
Chris Schedler, Michael Moon, Natalie Lupton, Ron Tidd, Laura Portolese Dias, Bill
Thelen, Andreas Bohman, Melanie Palm, Tina Short, Ping Fu
Fillip Jagodinski, Patricia Cutright, Ginger McIntosh, Josh Welsh, Tracy Pellett
Welcome
a. C. Schedler welcomed council to meeting.
II. Review of Meeting Minutes 10/20/14
a. M. Moon moved to approved, L. Portolese Dias seconded, minutes approved.
III. Information Items
a. Task Force Membership Lists
i. C. Schedler put together a list of task force membership.
1. Proctoring services group is full, and Mark Perez from CEPS is willing to be on the
Clickers task force.
(a) F. Jagodinski was chairing clicker task force but is also chairing Faculty 180; will need
to find a chair for clicker task force.
(b) B. Thelen will chair proctoring task force.
2. Still trying to get student representatives for the task forces.
ii. Task forces are for reviewing different solutions and then making business cases for them,
and may need assistance from Project Management.
iii. G. Harvill is leading the Classrooms/Labs/Multimodal technology funding task force.
1. C. Schedler gave G. Harvill a suggested membership list.
iv. T. Pellett suggested a task force for web conferencing.
1. Currently using Blackboard Collaborate and Canvas Collaborations, some
standardization may be needed.
b. Multimodal Learning Update
i. Update was sent out to faculty and posted in Central/Today and Online Learning website.
1. Update is provided annually in Fall.
2. Growth in online learning is continuing with over 1100 online major students; 960
undergraduate, and 200 graduate.
3. Library minor in Information Science is now available.
4. Turnitin plagiarism detection was integrated into Canvas.
5. C. Schedler will be presenting online learning quality assurance report to ATAC.
ii. MediaAmp streaming media was approved by EISC
1. Renewal will be signed and the second phase involves integration with Canvas.
2. Public Affairs will be using it for syndicating video to YouTube, livestreaming of events,
and Athletics will use it for reviewing game and practice film.
iii. Panopto had kickoff meeting with MediaAmp and IS.
1. MediaAmp is setting up the servers and those will get provisioned with the software.
2. Piloting should be available for faculty before the holidays.
iv. Master Online Teacher certification will be offered to faculty who are interested in
developing as online teachers.
1. Start of the process is attending a Faculty Institute for Online Teaching.
(a) Institutes this Summer and pre-Fall were attended by 35 faculty.
(b) Additional requirements for faculty to be certified: 1) completing select training
workshops, 2) participating in faculty learning communities, 3) developing an online
course through online seminar with peers, and 4) submitting course for review.
v. Discussion about using Canvas as an internal staff learning and professional development
platform.
1. Canvas has not been utilized that way due to funding coming from Online Course Fee,
and support being provided by MML.
2. More tools for file sharing and collaboration will become available once Microsoft 365
gets rolled out.
c. 3D Printer Grant
i. 3D printer grant was initiated by the Library, invited a number of different units to
collaborate: MML, MEC, Center for Science Education, and Industrial Engineering and
Technology.
ii. Application will be made to MakerLab Club that offers 3D printers to libraries and museums
to utilize with their local communities.
iii. Goal to have up to 4 of the portable 3D printers and provide them as a service to students
and potentially the larger community.
iv. Ellensburg High School has a 3D printer and the manager of the MEC went to see how they
are using it and to look into the potential for collaboration as well.
v. Processes for cost, integration within the network, and standards across the institution will
have to be determined.
Action: T. Short will work with G. McIntosh on facilitating resources for the task forces.
IV. Status Updates
a. CHIM
i. FileMaker Pro for chemical inventory management was approved by EISC 11/3.
1. EISC discussed the use of FileMaker for other departments in the university, and putting
it on a list of recommended software solutions.
b. Wildcat Shop POS
i. Business case was approved by EISC 11/3.
1. Will require product management support from IS, and hoping to have it implemented
in June, so that it could be tested in Summer.
c. Panopto
i. Kickoff meeting took place, and trying to get a pilot started before the holidays.
d. Integrated Library Systems
i. Completed a separate patron loading test that was successful, issues occurred with
authentication but have been resolved.
ii. Full Patron load will take place the week of 11/3, with a test of importing invoices and fines
from the financial system into the library system.
V. Optimizing Bandwidth Usage
a. A. Bohman has started putting together an initiative to assess bandwidth usage.
i. What is in place now is out of date and does not reflect reality of current usage.
b. Redundant 10 gigabit Internet connection with load balancing and failover capability was added
to ramp up available bandwidth as Canvas and other software are requiring more bandwidth.
Action: A. Bohman will share a presentation on bandwidth at 12/5 ATAC meeting.
VI. Other
a. Discussed relationship between ATAC, the non-academic sub council, and EISC.
i. Existing structure has been in place for 2 years and is being looked into to determine if it is
efficient or needs streamlining.
ii. Charter of the EISC lists their main goal to recommend to the cabinet and decide on low to
mid-level decisions on technology needs.
1. Discussed whether ATAC only makes recommendations to EISC or also makes
approval/denial decisions.
(a) Existing ATAC charter does not state anything about decisions, but in practice there
have been times when something has been approved related to a smaller unit when
they have their own funding.
iii. Discussed flow chart suggestions for optimizing process and providing clarity for those
submitting business cases.
1. Flowchart or document could explain the criteria of what determines which cases go
where, such as dollar amounts and number of users impacted.
b. Canvas Cross-listed Course Issue
i. Faculty that had courses that were cross-listed had the separate section disappear for all
students in that section.
1. Canvas instructed CWU faculty and students to contact the university Canvas support.
2. Emergency communication plan wasn’t followed.
3. Faculty were able to manually recombine sections to solve the issue, which some
instructors did.
ii. Discussed who should be called on the weekends, and determined the plan is to still contact
Canvas, and then Canvas contacts D. Breckon and L. Beintima.
Action: A. Bohman will work with Project Management office on updating EISC and sub-council
charters and flowchart for submitting business cases.
Next Meeting:
Monday, November 17, 2014
Barge 304, 2:00-3:00