Tulane University
Staff Advisory Council November 2012
ATTENDEES
ATTENDEES
OFFICERS
DOWNTOWN CAMPUS
PRESENT
Loshbaugh, Alysia,Chair
Davis, Patrick
PRESENT
Smith , Lawrence, Vice Chair
Haase, Tanya
PRESENT
Bouyelas, Sheri, Election
Heisser, Michael
Coordinator
PRESENT
Bourgeois, Kathy, Recording
Huber, Jennifer
Secretary
Conners, Linzi, Corresponding
Kivell, Anita
Secretary
Chavez, Gwen, Member At Large EXCUSED Leger, Kay
Ligget, Mark
Miller, Michael, Senator at Large
NORTHSHORE
Guichard, Kenny
Pick, Amy
Viana, Rick
Vasquez-Lockhart, Yesenia
WFMO Representative
Wallace, Christina
UPTOWN CAMPUS
Bocage, Jered
Branley, Kathy
Cheramie, Christopher
Espinosa, Miriam
Houck, Katie
Keck, Jeanny
Lane, Christopher, Immediate
Past Chair
Leonard, Angelica
Lowe, Brian
Mitchell, Scott
Murphy, Louise
O’Dwyer, Lisa
Platner, Robert
Richards, Whitney
Robinson, LaShanda
PRESENT
PRESENT
PRESENT
PRESENT
PRESENT
EXCUSED
PRESENT
EXCUSED
PRESENT
PRESENT
EXCUSED
PRESENT
PRESENT
Charles, Anna (Proxy)
Feiling, Greg (Proxy)
Guilbeau, Elizabeth (Proxy)
Hankins, Julia (Proxy)
Hayden, Nadrine (Proxy)
Hills, Tynette (Proxy)
Hyde-Augillard, Sharon (Proxy)
Kivell, Lyndsie (Proxy)
Lossi, Suzanne (Proxy)
Nolan, Andrea (Proxy)
Parzynski, Stacey (Proxy)
Relayson, Barbara (Proxy)
Schafer, Liz (Proxy)
Schor, Meredith (Proxy)
Starck, Tamar (Proxy)
Strong, Sewann (Proxy)
Tedesco, Ken (Proxy)
Wilde, Elizabeth (Proxy)
Wilson, Marilyn (Proxy)
Young, Peter (Proxy)
INVITED GUESTS AND
VISITORS
* Via teleconference
All Officers are serving the Staff Advisory Council term 2012 – 2013
EXCUSED
EXCUSED
PRESENT
PRESENT
EXCUSED
PRESENT
PRESENT
EXCUSED
PRESENT
TU Staff Advisory Council Meeting
November 8, 2012
Page 2
Call to Order: The meeting was called to order at 3:32 p.m. by the chair, Alysia
Loshbaugh in 201 of the Lavin Bernick Center.
I. Review and Approval of the Minutes
The October 2012 minutes were approved.
II.
Guest Speakers
We didn’t have a guest speaker this month
III.
Report of
Loshbaugh
the
Chair,
Alysia
The Primate Center lost a representative last week. Desiree Waguespack is no
longer with the University. They don’t have any proxies, so we have to have a
special election. We hope to have an election soon and obtain some proxies. We
also lost a downtown representative, but we had proxies, so we were able to fill that
position.
If a representative misses more than four meetings without an excuse, you can be
asked to step down. They would be replaced by a proxy, so attendance is
important.
Alysia met with Jean Holtman and Anne Banos, and they agreed to meet quarterly to
go over what is going on with SAC and any issues either side might have. Anne
suggested that we talk about meeting six times per year instead of ten times per
year. Currently we are mandated to meet once a month except for August and
January. This may place a greater importance on the meetings when we do meet,
and it may help representatives out with their work schedule. We would have to
change the constitution if we agree to this. The administrative council did something
similar, and their attendance went up quite a bit.
Anne suggested setting a table up at basketball games to try to get donations and
sell tickets for the drawing. Scott was agreeable to this. Jeanny suggested setting
up a booth in the LBC during lunch, also. Alysia asked if President Cowen could
mention the toy drive in his Tulane Talk and they said that he could possibly add it to
the one that goes out around Thanksgiving.
IV.
WFMO Liaison
Christina asked if we received an email from John Barnwell. It seems that not
everyone received it. She will forward it to Alysia so she can share the information
with the group. Next week is transit week. We can sign up to either take the street
TU Staff Advisory Council Meeting
November 8, 2012
Page 3
car or the bus to work or ride a bike instead of driving a vehicle. John promoted it
because of all of the parking issues.
Miriam asked about a program that was discussed before Katrina, which would allow
staff to contribute two percent and Tulane University would match the two percent.
They looked into it, and it was too expensive, so it was put on the back burner.
Alysia will look into it to see if it is still being considered.
V.
Officer Reports
A. University Senate
No Report
B. Board of Administrators
No Report
VI. University
Reports
Senate
Committee
1. Benefits
No Report. Alysia asked if anyone had problems with open enrollment. Kathy
Branley is on this committee, but she hasn’t been asked to come to any meetings.
Alysia said that they haven’t met since around June, but they would get in touch
with her when they have another meeting.
2. Budget Review
Fiscal 2012 was our third highest fund raising year in history and we had the
largest number of individual donors ever
Fund raising dollars increased by 51% in 2011 with the majority raised at the
school level
Our unrestricted giving total was exceeded by nearly one million dollars.
We are on track to exceed our fund raising goals for fiscal year 2013
The University is waiting to see what the impact of the LSU cuts will do to
business at the Medical School, but we anticipate a sixteen million dollar hit now &
will face another round of cuts in the summer.
They are meeting again later this month, so they should have more to report in
December.
TU Staff Advisory Council Meeting
November 8, 2012
Page 4
3. Information Technology
No Report
Jeanny had a problem with Banner, but couldn’t find anyone to help her. Kathy
Branley had problems with it as well. Frank Resignola is the person to speak with
about Banner.
4. Equal Opportunity
No Report
5. Physical Facilities
No Report
6. Social Issues
No Report
VII. SAC Sub-Committees
1. Election Committee
We are doing a special election for the Primate Center.
2. Electronic Technology and Information
No Report
3. Staff Appreciation
The tentative date is March 9, 2013, which is a Saturday. Since we will have a
lot of construction coming up, our on campus options are pretty limited. They are
looking at renting the Audubon shelter directly across from Gibson Hall. We
would have to pay to rent the shelter. There is a rest room and playground there.
It is also tentatively on Scott Cowen’s calendar.
4. Staff Issues
Someone asked if they still offer classes, but they now have on line classes that
you can take instead. They are under the Technology Services web page
http://tulane.edu/tsweb/teaching_and_learning/workshops.cfm . We are looking at
bringing that back as part of our professional development series. They are
looking at what the department’s needs are and whether or not they can conduct
these classes within the University.
TU Staff Advisory Council Meeting
November 8, 2012
Page 5
5. Health and Wellness
Lindsay Garcia is the new coordinator for Health and Wellness for staff and
faculty wellness (TUWellness). It was previously managed by a third party
vendor. We will hopefully have some programming next year. Alysia mentioned
that we discussed looking into having an intramural sports league. We can
possibly work on this with Lindsay’s office.
6. Community Service
As stated earlier, Desi is not with the University any longer, and she was a big
part of our toy drive. Elizabeth Guilbeau is also involved in the toy drive. We
launched the drive at the Homecoming game in the tailgating area in Champion
Square. We raised about six hundred dollars through the sale of raffle tickets,
but we have twenty four hundred dollars in tickets left to sell. The artwork is very
large and heavy. It is made with Mardi Gras beads, which are glued to a board.
It is in Alysia’s office if anyone wants to see it. Also, Elizabeth donated a gift
basket and we have two tickets to the last Saints home game against Carolina on
December 30, 2012. The drawing is on December 10, 2012. We will be selling
tickets through December 7, 2012. If anyone is a drop off location for toys,
contact Elizabeth so you can get tickets. They are two dollars per ticket. We can
take cash or a check for the tickets. Donations can be made online with a credit
card, but you can’t buy raffle tickets on line. We are required to have a separate
permit, because it is considered online gaming. The flier has a list of everyone
that volunteered to collect toys and donations. Alysia just updated the list serve
with the current staff members.
7. Ad Hoc Student Relations Committee
Jeanny contacted Michael Lewis, the GSA President , and he said that he would
meet with her next week. After they find out what the students would like to see
happen, Jeanny suggested getting the administrators together for a pizza
meeting to discuss their suggestions. Michael suggested sending one of his
representatives should come to one of our meetings.
8. Ad Hoc Constitution Committee
They have a meeting on November 15, 2012. Anyone is welcome, and they are
looking for suggestions.
TU Staff Advisory Council Meeting
VIII.
November 8, 2012
Page 6
Old Business
Alysia asked for feedback on the video conferencing. We would like to have it in
a larger room next time, but the Primate Center representatives were
appreciative. There was a tech failure in the room that we were supposed to be
in, so we were left with a small room last month. This idea was suggested to
help accommodate the people that couldn’t leave their campus to go to a
meeting. One member suggested having a central location for the meetings for
those that want to attend the meeting in person, but also have the video
conference locations for those that can’t make the meetings in person. For those
that can’t leave their campus to attend the meeting, they can at least see
everyone if they are able to use the video conferencing as opposed to just
listening in on the conference phone. While we prefer to have everyone in one
room together, this is a great option for those members that can’t leave their
campus. Some members felt that if we met less times per year, it might be
easier for them to leave the campus. Alysia proposed that we try the video
conferencing again for the next meeting on December 13, 2012. The primary
location will be downtown & Alysia will be physically at the downtown meeting.
We would have to have the downtown meeting in the JBJ building. There is
parking on LaSalle in the Heal Garage. Alysia has parking passes for the
Murphy building, but it is a little bit of a walk to the JBJ. There is also parking in
the Tidewater building. We will look into parking options.
IX.
New Business
Bruff has been offering Back to Bruff five dollar meals once a semester or so.
Rob asked if we could possibly have this once a month for faculty and staff.
Louise said that they offer it once a month. Louise usually puts the schedule on
the Sodexo website to let everyone know when they have this deal. There is
also a dining page and dining calendar on University Service’s website. If you
subscribe to the University Services twitter account and their facebook, she retweets and posts dining information. Alysia asked her to forward the link to her
so she can circulate it and post it on our SAC website. Someone asked if there
are any plans for dining services in the Murphy Building. A member is on the
dining services advisory board downtown. The cafeteria in the Murphy Building
is being used by the Medical School for a class. They are looking into getting
vending machines that have meals in them. We are switching to a new vending
company, but it is not going to be for a while.
There is an event on campus called the Gratitude Event. The new vending
company will offer samples of their food outside of McAlister Auditorium on
Tuesday, November 13, 2012 from 11:00 am to 1:00 pm.
Faculty/staff discount days are from December 10th through December 14th.
There are different promotions each day from their vendors.
TU Staff Advisory Council Meeting
November 8, 2012
Page 7
Lawrence received a survey about time keeping. The University is looking into
implementing an automated time keeping system. The survey asks about the
department’s time keeping practices. They are trying to gauge how everyone
feels about it. Christina didn’t receive the email, so she asked Alysia to forward it
to her.
X.
Adjournment
The meeting was adjourned at 4:34 p.m.
Respectfully submitted,
Kathy Bourgeois
Recording Secretary