NTT: Preparing Your Dossier
May 13, 2015
Titles for Promotion System

Assistant Extension Professional

Associate Extension Professional

Extension Professional
Factors Considered for
Promotion

Degree held, education experience

Scholarly work

Quality and quantity of Extension programming
(outcomes/impacts)

Leadership in professional activities/service
Levels and Incentives

Level 1: Assistant Extension Professional



Doctoral degree, OR appropriate terminal degree,
OR Master’s degree, and at least 5 yrs. of Extension
and/or equivalent academic experience.
Move into the promotion system
Professional development award ($2,000)
Levels and Incentives

Level 2: Associate Extension Professional


Doctoral degree, OR appropriate terminal degree,
OR Master’s degree, and at least 10 yrs. of
Extension professional and/or equivalent academic
experience (OR 5 yrs. with doctoral degree).
$3,000 salary increase
Levels and Incentives

Level 3: Extension Professional
– Doctoral degree and a minimum of ten years of
Extension and/or equivalent academic experience. If a
doctorate is not held, the candidate must hold the
appropriate terminal degree, OR a master’s degree, and
must have completed 15 years of Extension and/or
equivalent full-time academic experience.
– The candidate must demonstrate sustained excellence in
Extension scholarship as well as local, statewide and
national participation in professional activities and
services. (Appendix A.3)

$4,000 salary increase
Critical Part of Process
(bottom of page 4 – Guidelines Document)
Unranked faculty who serve in positions that are eligible for NTT rank
and who meet the requirements described in the “Attributes” section
may make a decision to apply for a promotion within the NTT system.
…Once rank is established it is anticipated that in many
cases it may take as many as five or more years before
criteria for the next level can be achieved.
Subsequent promotions will consider only work that
occurred from the last promotion to the desired
promotion.
Content Outline For
Promotion Dossiers
(pages 7 and 15)
(Tab I) Appointment Folder
• Initial letter of appointment
(Tab II) Departmental Summary Letters and Recommendations
(Tab III) College/School Summary Letters and Recommendations
(Tab IV) Complete C.V. (Not to exceed 25 pages)
(Tab V) Summary of Accomplishments (Not to exceed 25 pages)
(Tab VI) External Reviews
(Tab VII) Departmental and Divisional Guidelines
Non-tenure track promotion
• http://extension.missouri.edu/hr/ntt.aspx
• Next round of applications due to supervisors by
midnight Sept. 30 (Oct. 1, 2015)
Preparing promotion
dossiers
• Format: Dossiers should be prepared following
American Psychological Association’s Formatting
and Style Guide. Documents should be prepared
using a 10- to 12-point font. See: APA Style from
Purdue Online Writing Lab.
https://owl.english.purdue.edu/owl/section/2/10/
Preparing promotion
dossiers
Be sure the History and Recommendation Summary
is complete. The total for each year must be 100
percent. Any variations from the initial appointment
during the preceding five years must be explained
as an addendum. Examples of variations may
include leaves, administrative appointments,
change in teaching load, etc. History and
Recommendation Summary (PDF).
Preparing promotion
dossiers
• Letters of recommendation from reviewers will be
added by regional directors/supervisors to both
the paper and electronic dossiers.
Paper Dossier
The paper dossier should be placed in a light blue pressboard report binder
with fasteners along the left side. Ring and spring-clip binders are not
acceptable.
• Tabs, using the exact Roman numeral tab and the names specified in
Appendix D: Content Outline (PDF), should be used to separate the
sections in the dossier.
• Faculty members should label the front of their binder with the following
information:
• Name
Division of Extension Dossier in Support of Promotion to the Level of
(Assistant Extension, Associate Extension or Extension Professional)
Submission Date
• Faculty members should send three original paper copies of the dossier
to their supervisor.
Electronic Dossiers
• A copy of the dossier should be submitted via SharePoint,
which provides maximum confidentiality while allowing
access to individuals in the review process.
• Candidates should create PDF files of their dossier.
Scanned documents must be readable; scanning at 200
to 300 dpi with OCR is recommended. Review documents
for legibility before submitting. To reduce PDF file sizes
for Word documents, choose "Save as" and select
"Minimize size (publishing online)."
• SharePoint site for Non-Tenure Track Promotions
Applications (PawPrint login required).
Electronic Dossiers
A set of dossier folders for each candidate will be created when the supervisor or
regional director is notified of their intent to seek promotion. Materials should be
uploaded to the appropriate folders:
Inside front cover
• Tab I – Appointment Folder
• Tab II – Departmental Summary Letters and Recommendations
• Tab III – College/School Summary Letters and Recommendations
• Tab IV – Complete C.V.
• Tab V – Summary of Accomplishments
• Tab VI – External Reviews
• Tab VII – Departmental and Divisional Guidelines
• Tab VIII – Other
• Keep in mind the Timeline for dossier submission. Individual access will be
determined according to the posted deadlines. Once the documents are
uploaded and application is final, candidates will no longer have access to the
files. Be sure that documents are in their final form before uploading them.
Preparing your dossier
• Be well organized and follow the instructions in the most
recent promotion call letter (Aug. or Sept.).
• Include all requested information in the specified format.
• Never assume that your accomplishments are obvious to
others.
• Provide detailed information on your accomplishments
and contributions.
• Know your strengths and emphasize them in your CV.
Resume’s and C.V.’s
• What’s the Difference?
• A resume is “a summary, as of one’s employment, education,
etc., used in applying for a new position.”
• A resume is a career and educational summary meant to
highlight your skills and experience.
• A resume is written in the third person so as to appear more
objective and factual.
• “A curriculum vitae (CV) is noted as “a regular or particular
course of study of or pertaining to education and life.”
• A CV is a list meant to document every job and degree you’ve
ever received in your life.
Resume’s and C.V.’s
• A CV is written in a paragraph style, not broken up with
bulleted or italicized information to highlight any skills,
accomplishments, or achievements for each specific
position.
• Each paragraph lists the responsibilities from a first
person perspective “I” and “my” which is just not done in
a professional resume.
Criteria for the Summary of
Accomplishments
1. Statement of Personal Extension/Teaching
Philosophy
Criteria for the Summary of
Accomplishments
2. Creation & Transfer, Programming, and Curriculum
Development in Areas of Scholarly Work
– excellence in transferring or applying knowledge
– incorporates current and appropriate research in educational
efforts
– organizes, presents and implements high quality, stimulating,
educational programming
– effectiveness in program development
– outcomes and impacts in high priority knowledge areas/named
or branded programs
Criteria for the Summary of
Accomplishments
3. Extension Scholarship and Research
–
–
publication/dissemination of scholarly work
contributions to eXtension
Criteria for the Summary of
Accomplishments
4. Innovation & Creativity in Teaching,
Programming, and/or Research
‒ new teaching techniques, delivery systems & learning
approaches to subject matter
‒ new & innovative approaches to reaching underserved
communities/constituent groups
‒ application of existing research to new problems, creation of
novel research approach to problem, adaptation of research
agenda to new needs
Criteria for the Summary of
Accomplishments
5. Revenue Generation
– Provide examples of grants/contracts, classes generating fees,
and/or gifts/endowments established or secured
Criteria for the Summary of
Accomplishments
6. Professional and University Related Service
– pursuit of professional development and improvement
– participation in professional service organizations utilizing
position expertise
– contribution to the achievement of the goals of Extension
– recognition by profession as a leader
Criteria for the Summary of
Accomplishments
Additional inclusions:
 5 samples of work
Each sample of work should not exceed 5 pages
 4 peer review letters
Reviews
• Reviews of the candidate’s performance are essential components of the
promotion process, and they are a critical part of the dossier.
• The regional director or unit supervisor, in consultation with the
candidate, will be responsible for identifying external reviewers.
• External reviewers are from outside the University of Missouri System.
The candidate should give the supervisor a list of names of potential
reviewers who are qualified to provide an expert objective review.
• In a separate process, the supervisor should also compile a list of
potential reviewers. (Appendices E, F, G)
• Two external reviewers should be selected by the supervisor.
2015 NTT Timeline
Timeline for Entry into the NTT System
(The deadline for each is intended to be midnight the day prior to the stated
date. Materials need to be submitted by midnight Sept. 30.
Aug. 1
Candidate request SharePoint Site
Oct. 1
Candidate submits three paper copies (two to go out to reviewers and one to go through to the Provost) and
one electronic via SharePoint to his/her supervisor.
Oct. 1 – Dec. 1
Regional Director submits a letter of recommendation to NTT Promotion Committee. Supervisor submits paper
and electronic dossier to NTT Promotion Committee. (deadline November 1)
Program Director letter is submitted. Supervisor submits paper and electronic dossier to NTT Promotion
Committee. (deadline December 1)
Jan. 15
Chair of the Extension NTT Promotion Committee provides the Vice Provost with written notice of the
committee’s vote and recommendation.
Jun. 1
Vice Provost of Extension forwards the candidate’s dossier, the Vice Provost’s vote and recommendation to the
Provost.
Aug. 1
Provost completes reviews of all dossiers.
Sept. 1
If approved by the Provost, the candidate’s promotion becomes effective.
NTT
Checklist
Questions
• http://extension.missouri.edu/hr/ntt.aspx
• Johanna Reed Adams, Ph.D.
• adamsjr@missouri.edu
• 573-882-3978
Upcoming ISE’s
• ISE #232 – NTT: Dossier Synopsis
August 4, 2015 (Tuesday)
2:00 p.m. – 3:30 p.m.
• Sign up now! 