Oklahoma Association of
National Junior Honor Societies
Annual State Convention Registration Packet
March 3-4, 2016
Jenks, OK
OANJHS
Oklahoma Association of National Junior Honor Societies
Greetings NJHS Advisers:
All advisers, new and returning, are invited to attend the Oklahoma Association of National Junior Honor
Society’s Annual State Convention in Jenks. The convention will be held March 3-4, 2016. Please help us
get in touch with your surrounding schools that have not attended the state convention in the last few years
and invite them to also attend.
This year’s OANJHS Convention theme corresponds with loyalty to the ideals of NJHS: scholarship,
service, leadership, character and citizenship. The theme, “May the TORCHE be with you”, exemplifies
our desire for NJHS chapters across the state to stay true to the positive aspects of leadership, citizenship,
scholarship, service and character.
This year’s convention will feature several exciting events:
Leadership games and activities
Guest speaker A’ric Jackson
Break-out Sessions – Leadership activities
Planetarium Visit
Service Project
Adviser sharing and hospitality
Meals – Thursday Museum & dinner
Friday (breakfast @ hotel)
Lunch – Lunch trucks in the oval or Pizza
Awards presentations
State election
We hope to encourage you to get fellow chapters in your area to join us for this year’s convention. We
welcome all “first Timers” and past attendees. I will be happy to mail a packet to you if you wish, simply
email laura.steele@jenksps.org to request a copy. We have included the scholarship box to check to give any
amount to other schools that may need assistance in order to attend. If you have a need for assistance,
please let us know approximately how much is needed in order for us to try and get the need funded.
Please consider joining us at the convention. It is imperative that we have a commitment from your chapter
in the form of registration and check payment or PO number by February 12, 2016. If you cannot make
that deadline and need an extra week, email and let us know. The cost for each person attending is only
$35.00 this year, covering the cost of the facilities, meals, speakers, etc. A $5.00 late fee per person will be
charged for late registrations. If your school is unable to attend Thursday night due to District or School
restraints, registration for each person will be $20.00. Official convention T-shirts are available for only
$10.00 each ($2 more for sizes above XL).
Annual OANJHS state dues invoices are attached or if you are attending convention, just pay the state dues
with your registration fee. We encourage you chapter to be a part of this Oklahoma organization which can
help provide resources and information for your chapter, whether you attend the convention each year or
not.
Hotel Accommodations:
Holiday Inn Express & Suites
12209 S. Yukon Ave.
Glenpool, OK 74033
918-296-7000
Rate $ 89.00 Queen Double
Rate $ 99.00 for a King
Breakfast included
Holiday Inn Express & Suites
150 Aquarium Dr.
Jenks, OK 74037
918-296-7300
Rate $ 99.00 Queen Double
Breakfast included
Convention T-Shirts
Convention T-shirts are available for purchase with your registration. The shirts will feature this year’s state
convention theme logo (to follow shortly) on the back of the t-shirt, along with a small emblem on the front
left breast. Although these shirts are not a requirement, it has been a tradition to wear the convention shirts
for the full day of events (Friday). This helps identify student and advisers for logistical and safety reasons as
well as fostering organizational spirit!
Pricing: $10 Youth L through Adult XL and $12 Adult XXL and Adult XXXL
Return the following form, indicate the amount on your registration form and include the money with your
check or PO.
School: _____________________________________________________________________________
Adviser (s):__________________________________________________________________________
Total number of T-Shirts
Pricing: $10 Youth L through Adult XL and $12 Adult XXL and Adult XXXL
Advisers
Youth
Large
Adult
Small
Adult Medium
Adult
Large
Adult
XL
Adult
XXL
Adult
XXXL
Students
Youth
Large
Adult
Small
Adult Medium
Adult
Large
Adult
XL
Adult
XXL
Adult
XXXL
Other: ____________________________________________________________________________
Front: On left Breast:
NJHS
State Convention
2016
Back of Shirt: “May the
Torch be with you”
Officer Election Information: All Officer Candidate schools, except for President – Elect, must
come from districts west of I-35. The president- Elect school must come from districts east of I-35 as will
the other officer schools in 2016-2017.
Available Offices:
President-Elect – plans state service project for 2016-17; organizes and host the 2017-18 annual state
convention and fall state advisers’ meeting.
Secretary- Records minutes of the state convention and fall advisers’ meeting; maintains OANJHS website.
Parliamentarian – Conducts 2016-17 state election (next year) and conducts induction ceremony of new
state officers.
Historian – Prepares an electronic scrapbook, updated monthly, including pictures, news articles, and
souvenirs from state convention.
We encourage your chapter or school district to run for a state office in preparation for next year’s
convention (2016-17). Individual students do not run for office; a school or an entire school district holds
offices. Each school is allowed one vote, even if the school district is running as a group.
You are required to present a three-minute skit; the skit is very influential in how the voters make their
selections. Even if you run unopposed, you must perform a skit. Holding state office is a great way for your
school to receive state recognition. Currently, we are planning the skit presentations for Friday afternoon,
with the election and induction of officers immediately following.
OANJHS STATE OFFICE APPLICATIONS must be returned by February 12 deadline. You may not
change the office you are selecting nor decide to run once you arrive at the convention unless an open position
has no candidates.
OANJHS STATE OFFICE APPLICATION
Return by February 12, 2016
School Address:
Jenks Middle School
205 East B Street
Jenks OK, 74037
School Telephone:
918-299-4415 x 5300
School or District:
Adviser:
Laura Steele
E-Mail:
Laura.steele@jenksps.org
Best Telephone # to call YOU:
918-527-4720
OFFICE DESIRED (CHECK ONE)
President –Elect for 2016-2017
Secretary for 2016-2017
Parliamentarian for 2016-2017
Historian for 2016-2017
RETURN WITH CONVENTION REGISTRATION BY FEBRUARY 12, 2016
TENTATIVE SCHEDULE of EVENTS
Thursday, March 3, 2016
Early Arrival – Hotel Check-in (For those schools staying in town)
3:30-6:30 PM- (for schools attending the Thursday night dinner)
Museum Tour: Gilcrease (More Information to come)
8:00 – 10:00 PM- Incredible Pizza and Games
10:00 PM curfew- back at hotel
Friday, March 4, 2016
8:00 – 9:00 AM Registration in the PAC lobby (Jenks Main Campus).
9:00 AM- Entertainment, Call to Order & Opening Ceremonies
10:00 – 2:00- Break-out Sessions and lunch
2:15 – 3:00 Guest Speaker
3:00 – 4:00 skit rehearsals and presentations, election and induction of new officers
4:30 Closing ceremonies
OANJHS State Convention Registration
DUE February 12, 2016
Return with Payment (Check or PO) to:
Laura Steele
Jenks Public Schools – OANJHS State President
205 E. B Street
Jenks, OK 74037
School Name:
School Address:
School Telephone:
School Fax:
Adviser:
E-Mail:
Best Telephone # to call YOU:
FOR OFFICE USE ONLY
PO Number / Check
Student Name
Gender
Grade
Med
Y Release
N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Adviser / Chaperone Names
Gender
SUBTOTALS
Photo
Special
YReleaseN
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
YNeedsN
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
#
DUE
Students @ $35 ($40.00 if Late)
Adults @ $35 ($40.00 if Late)
Shirts @ $10.00
Shirts @ $12.00
State Dues $30.00
Scholarship Program Donation
Total Amount Enclosed
**** WE NEED THE HELP OF THE SCHOLARSHIP PROGRAM TO ATTEND *****
$ ________________ IS NEEDED. ______________________________________________________
ADVISER SIGNATURE
OANJHS Photography / Videography Publicity Release
To Whom It May Concern:
I hereby give permission for my child, ____________________________________________________ to be
photographed or videotaped during activities while participating in the Oklahoma Association of the National Junior
Honor Society Annual State convention. I realize that the photography or video may be published in the newspaper, a
magazine, the school website, the OANJHS website, or other publication. The photograph and or video may be used
for informational or education purposes regarding the programs, services, and activities of the OANJHS or my child’s
school.
Signature of Parent/ Legal Guardian: _______________________________________Date:_________
Return to your Chapter Adviser by: ______________
OANJHS Permission Form/Medical Release
This is to certify that my child has permission to participate in the Oklahoma Association of the National Junior Honor
Societies Annual State Convention March 3-4, 2016. Convention Activities will take place on the Jenks High School
Campus in Jenks. An overnight stay may be included at a hotel in the area around Jenks. As a parent/ legal guardian
of ____________________________________________ (birthdate: ___ / ___ / 19__) I hereby give permission for an
OANJHS Adult Member or my child’s School Sponsor to provide and/or authorize emergency medical treatment for
my child, or to take my child for treatment at an available hospital, dentist, or doctor’s office in case the injury
warrants. I also authorize officials to secure the use of an ambulance, if necessary, for transporting my child to the
hospital. I further give my permission for the hospital or the doctor in charge to take and action necessary to provide
treatment for my child. I agree to pay the hospital, doctors, and ambulance service for all services rendered to my child.
It is further agreed that Jenks Public Schools and/or their officials will be relieved of all responsibilities in the event of
an injury.
Please Print Clearly:
Name of Parent or Legal Guardian
Home Telephone:
Work Telephone:
Mobile Telephone:
Emergency Contact Person:
Relation to Student:
Emergency Contact #:
Family Physician:
Physician Telephone:
List all known Allergies (Medicine, food, plants, etc.)
List all known Medication child is currently taking:
Tell us ANYTHING else we should know to properly care for your child
Insurance Provider:
Name of Policy Holder / Policy # / Provider Telephone
X
/
Signature of Parent/ Legal Guardian
/ 2016
Date Signed
This form must be received by the OANJHS State President School by February 12, 2016
My “To-Do” Convention Checklist
Task to Complete
Complete Convention Registration
Form & MAIL
Information
Laura Steele
Jenks Public Schools –
OANJHS State President
205 E. B Street
Jenks, OK 74037
Reserve Hotel Accommodations
Collect Student Convention Fees
$35 per student if by Feb. 12, 2016 ($40.00 if Late)
Collect Adult Convention Fees
$35 per Adult if by Feb. 12, 2016 ($40.00 if Late)
Collect T-Shirt Monies & Sizes
$10.00 YL – Adult XL
$12.00 Adult XXL - XXXL
State Dues
$30.00 Due Feb. 21, 2014
Collect individual Medical Release &
Photo Release Form
One per student required
Photos / PowerPoint of Chapter / State
Service Projects
Email To: laura.steele@jenksps.org
Two 36 inch ribbons to tie to gavel
And Two 12 inch ribbons for
President’s gavel
For Opening Ceremony
Select one student to introduce Chapter
For Opening Ceremony
Prepare Campaign Skit
For Election
Assemble, pack supplies for skit
For Election
Campaign advertising novelties
Example: candy, favors, toys
No POSTERS – No GUM!
Complete application for State Office
If running for State Office: Due by
February 12, 2016
Other things to Consider:
Date
completed
OANJHS
Oklahoma Association of National Junior Honor Societies
The State Honor Council Program gives special recognition to these schools that heave designed exemplary
programs for their NJHS chapters. “Exemplary” is defined as participating in OANJHS Participation
Category and must complete 7 projects, at least one in each of the other categories. A screening committee,
made up of the official schools, will review all applications. Projects may or may not be accepted.
Any chapter, which according to the decision of the screening committee fulfills the above requirements,
will receive the Honor Council Award. A chapter receiving the Honor Council Award for the first time will
receive a plaque. Once a school has a plaque, it will be given a certificate for each year it receives the award
after the first year. Plaques and/or certificates will be awarded at the state convention. THE AWARD
WILL ONLY BE GIVEN TO CHPATERS ATTENDING THE ANNUAL STATE CONVENTION.
CATEGORIES
OANJHS PARTICIPATION (must have a minimum of 5 points)
OANJHS Program
Points Possible
Attend State Convention
1
Adviser Attends Fall Advisers’ Workshop
1
Run for State Office
2
Host State Convention
2
Hold State Office (President-Elect receives 1 extra point here)
1
Attend State Convention for the First Time Bonus
(must have not attended Convention in the last five years)
Points Earned
1
Exceed Seven Service Projects
1
Write Newsletter Article
1
State Service Participation Presentation submitted prior to the
Annual State Convention
1
>>In categories 2-4, chapters must complete seven total projects with at least two from each category<<
Listed below are examples of activities that meet the goal of these categories.
>>In categories 2-4, chapters must complete seven total projects with at least two from each category<<
Listed below are examples of activities that meet the goal of these categories.
1. CITIZENSHIP/SCHOLARSHIP RECOGNITION AND SCHOOL SERVICE
Anti-vandalism/School Pride Campaign
New Student Orientation
Teacher Aide/Office Helpers
Peer Tutoring
Fund-raising to purchase something for the
school
Sponsor Clean-up Day/Week
Guides for Open House/ Parent Conferences
Spotlight Students of the Week/Month
Citizenship Recognition Program/Award
Project to recognize Honor Roll Students
Recognize Student Birthdays
Career Education Day/Week
2. COMMUNITY SERVICE AND HUMAN RELATIONS
Paper/Aluminum Can/Glass Recycling
Recording for the Blind/Special Olympics, etc.
____-a-thons for Charity
Work at a Homeless Shelter/Food Bank
Holiday Favors for Nursing Home/Hospital
Faculty Appreciation Day
Baby-sitting Service
Sponsor Senior Citizen Dinner
Easter Egg Hunt for Elementary Kids
Monthly Bulletin Board
Clothing/Food/Toiletries Drive
Visit a Senior Citizen Center
Adopt a Child in Need
Bring Books for Children in the Hospital
Thank you/Birthday Notes to Faculty/Students
Breakfast with Santa
Plant flowers/bulbs
Red Cross Christmas Stockings
Adopt-a-Grandparent
Community Clean-up
3. SCHOOL SPIRIT AND STUDENT INVOLVEMENT
Crazy Contests of All Sorts
Dances/Parties, etc.
Spirit Week
T-shirt, button, etc. Sales
NJHS Bulletin Board
NJHS Column in School Newspaper
Safe Trick-or-Treat Night
Faculty vs. Students in Sporting Events
Help with Concession Stand at Sporting
Events
Penny Wars
Game Attendance/Participation Competition
Recognize National Nutrition Month
Sponsor a Kindness Month
New Student Ice Cream Social
Staff Scavenger Hunt (to get to know the staff)
Do Something for National Leadership Week
OANJHS
Oklahoma Association of National Junior Honor Societies
Honor Council Application
Honor Council Application for 2015-2016
for projects completed January 1, 2015 – December 31, 2015
Section A: School Information
School Name:__________________________________________________________
Address: ______________________________________________________________
City: ______________________________________________ Zip: _______________
School Phone: ______________________________ Fax: ______________________
Adviser Name ______________________________________ Date ______________
Section B: Categories [must have a minimum of 5 points]
OANJHS Program
OANJHS Program
Attend State Convention
Adviser Attends Fall Advisers’ Workshop
Run for State Office
Host State Convention
Hold State Office (President-Elect receives 1 extra point here)
Attend State Convention for the First Time Bonus
(must have not attended Convention in the last five years)
Possible Pts.
Points Possible
1
1
2
2
1
Points Earned
1
Exceed Seven Service Projects
1
1
Write Newsletter Article
State Service Participation
Presentation submitted prior to the Annual State Convention
1
Total Pts. Earned __________
>>In categories 2-4, chapters must complete seven total projects with at least two from each category<<
4. School Spirit and
2. Citizenship/Scholarship
3. Community Service
Recognition and School Service
And Human Relations
Student Involvement
Section C: Signatures
__________________________ ____________________________ ______________________________
Adviser
NJHS Chapter President
Principal
If you are unable to attend convention, please consider joining our state association.
The following is an invoice you can use to join and pay your dues.
Jenks Middle School
Attn: Laura Steele
205 E. B Street
Jenks, OK 74037
INVOICE
DATE: OCTOBER 12, 2015
To:
For:
Oklahoma Association of National Junior Honor Societies
State DUES
School:
Advisor:
Due Upon Receipt
Mailing Address:
Advisor Email:
P.O. # _________
Contact Number:
DESCRIPTION
AMOUNT
State Dues
30.00
TOTAL
As an NJHS chapter registered through
the National NJHS affiliate, it is also
expected to be in good standing at the
state level. It is with all State NJHS
chapters participating and contributing
that we can hold annual State
Conventions and make NJHS a
memorable and leadership building
opportunity for our members.
$30.00
Make all checks payable to: NJHS President, Jenks Middle School
Payment is due within 30 days.
If you have any questions concerning this invoice, contact
laura.steele@jenksps.org
Thank you