FALL 2016 EXTERNSHIPS/INTENSIVE FIELD PLACEMENTS
FAST FACTS
EXTERNSHIPS FOR THE FALL 2016 SEMESTER ARE AVAILABLE TO ALL FULL-TIME SECOND AND
THIRD YEAR LAW STUDENTS. PART-TIME STUDENTS WHO HAVE COMPLETED 28 HOURS OF
ACADEMIC CREDIT MAY ALSO APPLY.
Securing an
Externship/Intensive
Field Placement
1.
Résumés and transcripts will be collected through Symplicity
beginning April 8, 2016. The closing date for collection is
April 14, 2016 at 5:00 p.m.
Judicial Only
2.
The law school will send these documents, on your behalf, to
those judges that it has a relationship with each semester before
the end of the month of April. Judges who participate in the
program will make the selections, interview (in person and by
telephone in some cases) and extend offers. While we advise the
judges of our internal deadline, their schedules vary with respect
to when they will begin the selection process. (Our application
deadline for the fall is July 15, 2016)
3.
If you are extended an offer, the expectation, (assuming no
conflicts of interest,) is that you will accept the first offer received
and decline other interviews for judicial field placements during
the relevant semester that may be pending. Students must honor
this commitment.
4.
Students working in chambers for a state court judge (Circuit
Court of Cook County) will need to disclose whether they also
will be working or intend to work in any other legal capacity to the
judge and the law school. Students may not work in other legal
capacity while working as an extern for a state court judge. This is
a directive from the Office of the Chief Judge for the Circuit Court
of Cook County. Conflicts should be disclosed in all cases with
prospective supervisors. Certain federal court district court and
magistrate judges may also have similar policies in place. It is
important that you disclose this information. Students may accept
a position with a law school faculty member as a research
assistant or as a tutor.
5.
THERE WILL BE A SEPARATE COLLECTION FOR THE
Spring 2017 SEMESTER.
6.
The instructions for the collection of student résumés and
transcripts is attached as Exhibit A to this document.
_______________________
Page 1 of 14
FALL 2016 EXTERNSHIPS/INTENSIVE FIELD PLACEMENTS
FAST FACTS
Application Process for all
other Extern Intensive
Field Placements
7.
Please review the website and Law School Announcements for
opportunities that may become available with judges independent
of this process. Students who have a relationship with a judge may
also apply directly to that judge or through that specific court’s
internal procedures. Please review the website for the court that
you are considering as a possible externship site.
8.
It is critical that students review the list of approved sites and law
school announcements regularly. Information regarding the site
and the process for application is listed there. In the majority of
cases, students apply directly to the approved site of their choice.
There are only a few exceptions. One important one is the
application process for Cook County. Students interested in
serving as an extern at the following sites apply directly to
Professor Josie M. Gough:











Cook County Bureau of Labor
Cook County Department of Revenue
Cook County Department of Risk Management
Cook County Commission on Human Rights and Ethics
Cook County Department of Homeland Security and
Emergency Management
Cook County Department of Revenue
Cook County Department of Risk Management
Cook County-Office of Commissioner Larry Suffredin
Cook County Office of EEO/AA
Cook County Office of the President
Cook County Bureau of Technology
Students interested in any of the placements listed above for the
for the fall semester should submit 2 copies of their cover letter,
résumé, and unofficial transcript to Professor Gough by personal
delivery no later than May 16, 2016. The cover letter should be
addressed to Professor Gough for all Cook County placements.
YOU MAY NOT CONTACT THE COUNTY DIRECTLY.
THIS WOULD BE A VIOLATION OF THE COUNTY’S
HIRING PROCESSES. This does not apply to the Office of the
Cook County State’s Attorney or Law Offices of the Public
Defender.
_
______________________
Application
9.
Once you have secured an externship (including confirmation of
your background check or other site requirements), you must
submit an internal externship application to Professor Gough.
Page 2 of 14
FALL 2016 EXTERNSHIPS/INTENSIVE FIELD PLACEMENTS
FAST FACTS
This is the first step in the registration process. Professor Gough’s
office is located on the 13th floor, Room 1331. She will review,
approve and transmit the application to the law registrar on your
behalf.
_______________________
Application Due
Dates/Delivery
10.
Additionally, if you have applied to a site but are still waiting for a
confirmation, you should submit an application to Professor
Gough prior to the deadline for the semester in question. If you
are not selected for the placement or your plans change, you will
not register for the placement and course. This will insure that
you do not miss the internal schedule for submission of the
application process.
11.
THE DEADLINE TO RETURN YOUR APPLICATION TO
PROFESSOR JOSIE GOUGH FOR APPROVAL AND SO
THAT YOU MAY REGISTER FOR THE COURSE
COMPONENT OF THE EXTERNSHIP IS JULY 15, 2016.
ALL APPLICATIONS ARE TO BE SUBMITTED TO
PROFESSOR GOUGH BY PERSONAL DELIVERY.
PLEASE DO NOT EMAIL THE APPLICATIONS.
_______________________
Application Form
12.
THE APPLICATION IS AVAILABLE NOW AND MAY BE
FOUND ON THE EXTERNSHIP WEBSITE.
http://www.luc.edu/law/experiential/
A COPY OF THE APPLICATION IS ATTACHED FOR
YOUR CONVENIENCE AS EXHIBIT B.
Students interested in the externship program are required to attend an
information session or to schedule an individual meeting with Professor Gough.
Details regarding information sessions will be posted through Law School
Announcements.
Page 3 of 14
FALL 2016 EXTERNSHIPS/INTENSIVE FIELD PLACEMENTS
FAST FACTS
Exhibit A
JUDICIAL EXTERNSHIPS
SYMPLICITY COLLECTION INFORMATION
Externship opportunities for academic credit are available to all current full-time law
students upon completion of all required first year courses (Civil Procedure, Contracts,
Constitutional Law, Criminal Law, Property, Torts, and Legal Writing). Part-time
students must complete 28 hours in order to participate in the externship program.
Students interested in securing a judicial field placement may provide their credentials
utilizing the Symplicity Collection Process. Students who use this system will have their
credentials submitted by the law school to judges participating in the externship
program for their review and consideration.
Students interested in all other externship intensive field placement categories must do
so on their own. A complete listing of Approved Field Placement sites and information
relevant to the process is included on the Experiential/Externship website
http://www.luc.edu/law/experiential/ It is critical that all students review this information
carefully.
STUDENTS MAY BEGIN TO SUBMIT THEIR CREDIENTIALS
USING THE SYMPLICITY COLLECTION PROCESS ON APRIL
8, 2016. THE REQUIRED DOCUMENTS MUST BE
SUBMITTED USING SYMPLICITY NO LATER THAN 5PM ON
APRIL 14, 2016. PLEASE REVIEW THE INFORMATION THAT
FOLLOWS INCLUDING INSTRUCTIONS REGARDING HOW
TO USE SYMPLICITY.
MANDATORY INFORMATION SESSIONS
Information sessions regarding all externship intensive field placements including
judicial field placements will be held during the month of March and April. These
sessions are mandatory. The March sessions will be held on March 17, 2016 at noon
and at 4pm in classroom 1202. Please check law school announcements for additional
details regarding the dates, times and room assignments for the April Information
Sessions.
Page 4 of 14
FALL 2016 EXTERNSHIPS/INTENSIVE FIELD PLACEMENTS
FAST FACTS
INSTRUCTIONS
You will need to follow the Symplicity instructions on uploading your resume and
transcript. You may upload ONE PAGE for your resume and ONE PAGE for your
transcript. These documents must be in pdf format. In order to do so, log on to
Symplicity by going to: https://law-luc-csm.symplicity.com/students
If you have technical issues with using Symplicity or these instructions, please
contact Professor Maureen Kieffer at mkieffer1@luc.edu.
All other questions regarding the externship program may be directed to
Professor Josie M. Gough at jgough@luc.edu.
1). Select the category of judges in Symplicity to whom you wish to apply:
Federal Judges and Magistrates-Northern District of Illinois
Federal Bankruptcy Judges-Northern District of Illinois
Circuit Court of Cook County-Daley Center, Law Division
Circuit Court of Cook County-Daley Center, Chancery Division
Circuit Court of Cook County-Daley Center, Mortgage Foreclosure Division
Circuit Court of Cook County-Criminal Division, 2600 S. California
Circuit Court of Cook County-Domestic Violence Division, 555 W. Harrison
Circuit Court of Cook County-Domestic Relations Division
Circuit Court of Cook County-Elder Law & Miscellaneous Remedies Division
Circuit Court of Cook County-Child Protection Division
Illinois Appellate Court
18th Judicial Circuit Court-DuPage County
2). Loyola mails packets of the materials to the various judges. The judges contact
the students they wish to interview. If you are offered a position, it is expected
that you will accept or reject the offer immediately. This practice permits the
various judges to conduct their extern hiring in an efficient manner. We do not
know the time frame judges will use in interviewing and extending offers nor can
we guarantee your choice of placement. If you are extended an offer, it is
expected that you will accept the offer unless conflicts exist.
3). Once you have accepted an offer to become a judicial extern, please follow the
steps on the externship website to apply and register for the course. An internal
application is required. It is available on the Experiential Learning website. All
applications must be returned to Professor Gough by the deadline,
July 15, 2016. If you have not secured a placement by this date but
you anticipate that an offer will be made and accepted you must
submit your application by this date.
Page 5 of 14
FALL 2016 EXTERNSHIPS/INTENSIVE FIELD PLACEMENTS
FAST FACTS
4). Once your application for an externship has been approved and processed by
Professor Gough, you will be able to register on your own through LOCUS. Use
the code for the judicial category and include the number of credit hours you
have requested.
To Update Your Profile:
1.
On your Symplicity homepage, you will see seven tabs at the top – Home,
Profile, Documents, Jobs, Employers, OCI, and Calendar. Click on the Profile
tab. (You must enter the required information in the Profile tab before you can
access the OCI tab.)
2.
A new set of tabs will appear below the first set. Click on the Personal
Information tab and update your name, email address, phone number, and
address. Gender and ethnicity information are optional.
3.
Click on the Academic Information tab. Update your anticipated graduation date,
year in school, applicant type, and degree level (the highest degree that you
currently hold). Practice areas of interest and work authorization information is
optional.
4.
If you choose to do so, you are now able to change your password under the
Change Password tab.
To Upload Your Resume and Transcript:
1.
Click on the Documents tab.
2.
Click on Add New in order to upload a new document.
3.
Give the document a label (i.e. Résumé) and choose the type of document:
résumé.
4.
Click the Browse button, and find the document that you wish to upload. Double
click on the file name so that it appears in the blank field.
5.
Click Submit. A pop-up box will tell you that the file is uploading, and the pop-up
box will disappear when the file has been successfully uploaded. Repeat these
steps for each of your documents-resume, transcript.
6.
For your transcript, you can use an unofficial copy from LOCUS but it must be
edited to ONE PAGE. Copy and paste your transcript from LOCUS into a word
document (see the attached sample transcript formats for your reference), format
Page 6 of 14
FALL 2016 EXTERNSHIPS/INTENSIVE FIELD PLACEMENTS
FAST FACTS
it to be one page, save your file, and then upload the transcript onto Symplicity
following the above steps.
To Select Judges:
1.
Click on the OCI tab. Then select the Employers/Bidding tab. Change the
session to “Externships, Fall 2016.”
2.
You will see a list of various categories of judges. To apply, click on the Review
button in the far left column. This will open a new screen.
3.
From the dropdown boxes, select the documents you want to use to apply
(resume, transcript) and click on the Apply button to officially apply to the judge.
4.
Please be sure to repeat this process for each category of judges that you wish
to apply to.
5.
If you decide after you have applied, but prior to April 14, that you no longer wish
to apply to that externship, you may withdraw your application by clicking on the
“Withdraw” button in the Bidding column next to the category of externship.
Page 7 of 14
FALL 2016 EXTERNSHIPS/INTENSIVE FIELD PLACEMENTS
FAST FACTS
Name
Loyola University Chicago School of Law
Grade Sheet
Fall 2016
COURSE NAME
GRADE
Spring 2016
COURSE NAME
GRADE
Fall 2015
COURSE NAME
GRADE
GPA:
Page 8 of 14
FALL 2016 EXTERNSHIPS/INTENSIVE FIELD PLACEMENTS
FAST FACTS
EXHIBIT B
LOYOLA UNIVERSITY CHICAGO
SCHOOL OF LAW
EXTERNSHIP PROGRAM
FIELD PLACEMENTS
FALL 2016
INTERNAL APPLICATION
DUE DATE: JULY 15, 2016
Page 9 of 14
FALL 2016 EXTERNSHIPS/INTENSIVE FIELD PLACEMENTS
FAST FACTS
EXTERNSHIP APPLICATION, HONOR STATEMENT AND
ACKNOWLEDGEMENT
Students who have secured an externship at an approved site must submit a completed application to Josie
M. Gough, Director of Experiential Learning. The application should be submitted to Ms. Gough by personal
delivery to her office, Room 1331. Upon approval of the application by Ms. Gough and processing by the
Law School’s Registrar, you will be able to register on LOCUS within the next 24-48 hours.
THIS APPLICATION MUST BE PROVIDED TO MS. GOUGH FOR PROCESSING NO LATER THAN JULY 15,
2016.
Name:
Email:
YOUR APPLICATION WILL NOT BE PROCESSED WITHOUT THE FOLLOWING INFORMATION.
(PLEASE PRINT)
Student
Class
ID #
Year
Phone:
GPA
SECTION 1.
1.
Indicate whether you are a full-time or part- time student.
2.
Indicate the number of credit hours you have completed to date.
3.
Specify the number of hours you have earned, if any, as an extern to
date.
Specify the number of non-graded credits that you have earned as of
the date of this application.
Circle the number of credit hours that you expect to earn as an extern
during the FALL semester.
4.
5.
Page 10 of 14
Full
Credit
Hours:
Credit
Hours:
Credit
Hours:
Credit
Hours: 2
Part
Credit
Hours: 3
FALL 2016 EXTERNSHIPS/INTENSIVE FIELD PLACEMENTS
FAST FACTS
6.
7.
8.
Indicate the total number of credit hours you will register for during the
FALL semester (including externship hours).
Please indicate if you have secured your Illinois Supreme Court Rule 711
License.
Please indicate if you have completed Professional Responsibility.
Credit
Hours:
Yes
No
Yes
No
SECTION 2.
State the name of the extern site or name of the member of the judiciary that you will be assigned to as
an extern during this semester. _____________________________________________. Please place a
check mark next to the course you have selected. THIS IS HOW IT WILL APPEAR ON YOUR TRANSCRIPT.
Once your application is approved, it will be submitted to the Law School Registrar for further processing.
You will then be required to register yourself through LOCUS using the number of the course, section, and
class number listed below. Please remember to include the number of credit hours you are applying for
when you register.
Professor Kieffer’s will class meet at 3pm on Tuesday’s in room 106. Professor Gough’s class will meet at
4pm on Tuesday’s in room 1103. SELECT ONE CLASS ONLY.
KIEFFER
ONLY
3:00 PM
Room
106
COURSE TITLE
Externship-Intensive Field Placement: Alternative
Dispute Resolution
Externship-Intensive Field Placement: Child and
Family Law
Externship-Intensive Filed Placement: Consumer
Protection/Antitrust
Externship-Intensive Field Placement: Corporate Law
Externship-Intensive Field Placement: Criminal Law
Externship-Intensive Field Placement:
Entertainment/Creative Arts/Sports
Externship-Intensive Field Placement: Government
Externship-Intensive Field Placement: Government
Relations/Public Affairs
Externship-Intensive Field Placement: Health Law
Page 11 of 14
NUMBER
SECTION
CLASS #
599
002
3330
599
004
3332
599
006
3334
599
599
008
010
3335
3617
599
012
3644
599
014
5391
599
016
5393
599
018
5395
FALL 2016 EXTERNSHIPS/INTENSIVE FIELD PLACEMENTS
FAST FACTS
Externship-Intensive Field Placement: Intellectual
Property
Externship-Intensive Field Placement: Judicial
Externship-Intensive Field Placement: Professional
Responsibility
Externship-Intensive Field Placement: Public Interest
GOUGH
ONLY
4:00 PM
1103
COURSE TITLE
Externship-Intensive Field Placement: Alternative
Dispute Resolution
Externship-Intensive Field Placement: Child and
Family Law
Externship-Intensive Filed Placement: Consumer
Protection/Antitrust
Externship-Intensive Field Placement: Corporate Law
Externship-Intensive Field Placement: Criminal Law
Externship-Intensive Field Placement:
Entertainment/Creative Arts/Sports
Externship-Intensive Field Placement: Government
Externship-Intensive Field Placement: Government
Relations/Public Affairs
Externship-Intensive Field Placement: Health Law
Externship-Intensive Field Placement: Intellectual
Property
Externship-Intensive Field Placement: Judicial
Externship-Intensive Field Placement: Professional
Responsibility
Externship-Intensive Field Placement: Public Interest
Page 12 of 14
599
020
5397
599
022
5400
599
024
5402
599
026
5404
NUMBER
SECTION
CLASS #
599
001
3227
599
003
3331
599
005
3333
599
599
007
009
4077
3336
599
011
3618
599
013
4817
599
015
5392
599
017
5394
599
019
5396
599
021
5399
599
023
5401
599
025
5403
FALL 2016 EXTERNSHIPS/INTENSIVE FIELD PLACEMENTS
FAST FACTS
Section 3.
Employment, co-curricular or extracurricular activities or volunteer responsibilities that present actual
or potential conflicts will not be approved. It is critical that you disclose any actual or potential conflicts
that would jeopardize your duty of confidentiality and loyalty owed to your prospective externship
placement. Students have a continuing obligation to update this section with the Course Instructor
during the semester you are engaged in an externship placement. Students who apply for a position
with the Circuit Court of Cook County may not also work in any other legal capacity (paid or unpaid)
while serving as an extern. Students may work as research assistants or as tutors on behalf of the law
school faculty. This information must be disclosed to the court and the law school.
In order to make those assessments, please answer the following series of questions.
1. Please indicate whether you will be employed or if you are working as a volunteer during the
semester. If the answer is yes, please also indicate where you are working/volunteering, the
nature of the work and the number of hours you will work/volunteer.
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
2. If you are not currently employed or volunteering but you plan to do so during the semester,
please respond to the questions listed in number 1 above.
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
Page 13 of 14
Yes No.
FALL 2016 EXTERNSHIPS/INTENSIVE FIELD PLACEMENTS
FAST FACTS
HONOR STATEMENT
I have reviewed the information regarding the extern program on the Loyola University Chicago
School of Law website in its entirety. I agree to complete all program requirements and to honor my
commitment to the extern site or judge listed above in order to receive course credit. I have disclosed
any and all matters that may present a conflict of interest.
I am not receiving any form of compensation from any source for work performed as an extern at the
field placement site that I have applied to during this semester.
Should I not comply with all the requirements for extern course credit, I am aware that credit may
be withheld.
Student’s Signature: ______________________________
Date of Submittal:
______________________________
FOR OFFICE USE ONLY
APPROVED ______ NOT APPROVED ______ Date _____________________
BY:________________________
Date Submitted to the Office of the Registrar:
___________________________________________________
Page 14 of 14