STATEMENT OF QUALIFICATIONS
Title:
CITY STREAMFLOW/WATER LEVEL
STATION UPGRADES
Reference No.:
1220-50-02-09
RDO v: Date: July 28, 2009
SOQ No. 1220-50-02-09
CITY OF SURREY
PRE-QUALIFICATION OF BUSINESSES
CITY STREAMFLOW/WATER LEVEL STATION UPGRADES
Hydrometric Station Upgrades
REFERENCE No. 1220-50-02-09
The City of Surrey invites submissions for pre-qualification of businesses for the supply and
installation of 17 streamflow stations throughout the City. Since 1996 the City of Surrey has been
operating 17 streamflow stations throughout the City. Many of these sites have been operating for
over 10 years, and are starting to show signs of wear and intermittent data loss. This is due to old
loggers and/or sensors that require replacement. In order to maintain consistent collection of
accurate and reliable data, the City has developed an improvement plan for all of its existing
streamflow stations. The improvement plan consists of physical site work and equipment
upgrades for all streamflow stations throughout the City. Physical works consist of minor repairs
to kiosks. Many haps, locks, and tamper guards need to be fabricated and replaced. Equipment
upgrades consist of the supply and installation of pressure transducers, stilling wells, and data
loggers.
Pre-qualified businesses will be invited to submit a quotation for this project, which is anticipated
for August 2009. The approximate schedule for the works may run from September through
November of 2009. These works will be bid as one project.
Interested firms must demonstrate their ability to achieve a high standard of quality in the supply
and installation of projects of similar nature, size, and complexity.
All business pre-qualification statements marked “Statement of Qualifications – City
Streamflow/Water Level Station Upgrades Reference No. 1220-50-02-09”, Confidential – Do Not
Open, will be received at City of Surrey, Purchasing Department, Attention: Manager, Purchasing
& Payments, 6645 – 148th Street, Surrey, B.C. V3S 3C7, not later than 4:00 p.m. (local time), on
Wednesday, August 26, 2009.
All inquiries shall be directed to Ms. Violet McGregor, Manager Purchasing & Payments, 6645 –
148th Street, Surrey, B.C. V3S 3C7, Phone: 604-590-7274, Fax: 604-599-0956, e-mail:
purchasing@surrey.ca
Submissions will be evaluated based on the Respondents’ (and their subcontractors)
qualifications and track record, recent experience with similar City Streamflow/Water Level
Station Upgrades, Hydrometric Station Upgrades, demonstrated ability to complete the project
within the proposed schedule, as well as any other any factors the City deems to be relevant to the
project success. The City of Surrey reserves the right to reject any or all statement of
qualifications, and to waive informalities in any or all submissions.
SOQ No. 1220-50-02-09
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STATEMENT OF QUALIFICATIONS – GENERAL REQUIREMENTS
1.
INTRODUCTION
1.1
Purpose
You are invited by the City of Surrey to submit an expression of interest for prequalification of businesses for the supply and installation of streamflow stations in the City
of Surrey. The scope of works is outlined in Schedule A, for each streamflow station.
Please refer to the attached map for the locations of each station.
2.
INSTRUCTIONS TO RESPONDENTS
2.1
Closing Time and Address For Statement of Qualification Delivery
All pre-qualification statements must be received by the office of:
City of Surrey - Purchasing
Attn: Manager, Purchasing & Payments
at Address:
6645 – 148th Street
Surrey, British Columbia
V3S 3C7
on or before the following date and time (the “Closing Time”):
Time: 4:00p.m. local time
Date: August 26, 2009.
Submissions by fax [or email] will not be accepted.
2.2
Inquiries
All inquiries related to this SOQ should be directed in writing to the person named below
(the "City Representative"). Information obtained from any person or source other than
the City Representative may not be relied upon.
Violet McGregor, Manager, Purchasing & Payments
Address:
6645 – 148 Street, Surrey, BC, V3S 3C7
Phone:
604-590-7274
Fax:
604-599-0956
Email:
purchasing@surrey.ca
Inquiries should be made no later than seven (7) days before Closing Time. The City
reserves the right not to respond to inquiries made within seven (7) days of the Closing
Time. Inquiries and responses will be recorded and may be distributed to all respondents
at the discretion of the City.
SOQ No. 1220-50-02-09
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3.
STATEMENT OF QUALIFICATIONS FORM AND CONTENTS
3.1
Package
Statement of Qualifications should be in a sealed package, marked on the outside with the
respondent's name, title of the Project and reference number.
3.2
Form of Statement of Qualifications
Each Business submission must complete the “City of Surrey Qualification Statement”
form and resumes of the senior personnel for the company who are proposed to manage
this project.
All submissions received in accordance with the foregoing will be reviewed, and the prequalification of businesses shall be solely at the discretion of the City of Surrey.
Businesses with unsettled legal disputes with the City will not be considered. The
companies submitting for pre-qualification will be notified if they have qualified for the
tendering phase of this project.
The “Qualification Statement” may be supplemented by additional information as the
business sees fit. The submission shall confirm the financial, staff, and equipment supply
capabilities of the Business. Adequate bonding and insurance will be required for this
project. The submission shall outline demonstrated expertise and experience in the areas
described in the scope of work complete with current and past project locations and
complete references for those projects. The City reserves the right to review similar works
completed by your business that may or may not appear in your references.
3.3
Signature
The legal name of the person or firm submitting the statement of qualifications should be
inserted in qualification statement form. The statement of qualifications should be signed
by a person authorized to sign on behalf of the respondent and include the following:
(a)
(b)
(c)
If the respondent is a corporation then the full name of the corporation should be
included, together with the names of authorized signatories. The statement of
qualifications should be executed by all of the authorized signatories or by one or
more of them provided that a copy of the corporate resolution authorizing those
persons to execute the statement of qualifications on behalf of the corporation is
submitted;
If the respondent is a partnership or joint venture then the name of the
partnership or joint venture and the name of each partner or joint venturer should
be included, and each partner or joint venturer should sign personally (or, if one or
more person(s) have signing authority for the partnership or joint venture, the
partnership or joint venture should provide evidence to the satisfaction of the City
that the person(s) signing have signing authority for the partnership or joint
venture). If a partner or joint venturer is a corporation then such corporation
should sign as indicated in subsection (a) above; or
If the respondent is an individual, including a sole proprietorship, the name of the
individual should be included.
SOQ No. 1220-50-02-09
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4.
GENERAL CONDITIONS
4.1
No City Obligation
This SOQ is not a tender and does not commit the City in any way to select a preferred
respondent(s), or to proceed to negotiations for an agreement, or to award any agreement.
The City reserves the complete right to, at any time, reject all statement of qualifications,
and to terminate this SOQ process.
4.2
Respondent's Expenses
Respondent’s are solely responsible for their own expenses in preparing and submitting a
statement of qualifications, and for any meetings, negotiations or discussions with the
City or its representatives and consultants, relating to or arising from this SOQ. The City
and its representatives, agents, consultants and advisors will not be liable to any
respondent for any claims, whether for costs, expenses, losses or damages, or loss of
anticipated profits, or for any other matter whatsoever, incurred by the respondent in
preparing and submitting a statement of qualifications, or participating in negotiations for
an agreement, or other activity related to or arising out of this SOQ.
4.3
No Agreement
By submitting a statement of qualifications and participating in the process as outlined in
this SOQ, respondents expressly agree that no agreement of any kind is formed under, or
arises from this SOQ prior to the signing of a formal written agreement.
4.4
Conflict of Interest
A respondent shall disclose in its statement of qualifications any actual or potential
conflicts of interest and existing business relationships it may have with the City, its
elected or appointed officials or employees. The City may rely on such disclosure.
4.5
Solicitation of Council Members and City Staff
Respondents and their agents will not contact any member of the City Council or City staff
with respect to this SOQ, other than the City Representative, at any time prior to the
award of an agreement or the cancellation of this SOQ.
4.6
Confidentiality
All submissions become the property of the City and will not be returned to the
respondent. All submissions will be held in confidence by the City unless otherwise
required by law. Respondents should be aware the City is a "public body" defined by and
subject to the Freedom of Information and Protection of Privacy Act of British Columbia.
SOQ No. 1220-50-02-09
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SCHEDULE A - SCOPE OF WORKS
Station
Archibald
Creek at
142 Street
Bear Creek
at King
George
Highway
Chantrell
Creek at
32 Avenue
Elgin Creek
at 32 Avenue
Latimer
Creek at
88 Avenue
Latimer
Creek at
Harvie Road
Little
Campbell
Creek at
12 Avenue
Year of Site
Existing Sensor
Commissioning
Type
1996
1996
1999
1997
1997
2001
2000
SOQ No. 1220-50-02-09
Pressure
Transducer
Work Program
- Supply and install new 0.05% accuracy KPSI 343
Pressure Transducer in existing stilling well
- Supply and install new Telog 3307A with telephone
connection
Bubbler
- Supply and install new 0.075% accuracy Endress and
Hauser
Deltabar S PMD 75 differential Pressure Transducer
- Supply and install new Telog R-3307A with cellular
connection
- Supply and install rock bolt to anchor line to prevent
possible vandalism in high traffic area.
Bubbler
- Supply and install new kiosk hinges.
- Supply and Install new 0.075% accuracy Endress and
Hauser
Deltabar S PMD 75 differential Pressure Transducer
- Supply and Install new Telog R-3307A with cellular
connection
Bubbler
- Supply and install second hasp and lock to kiosk.
- Supply and install new 0.05% accuracy KPSI 343
Pressure Transducer
- Supply and Install new Telog R-3307A with cellular
connection
Pressure
Transducer
- Supply and install new PVC stilling well with
metal version fixed to sac-crete
bank for stability.
- Install existing staff gauge deeper into
ground with heavy tools (presence
of rocks).
- Supply and install new 0.05% accuracy KPSI 343
Pressure Transducer
- Supply and Install new Telog R-3307A with cellular
connection
Bubbler
- Supply and install new bottom hasp and lock on
kiosk.
- Supply and install new 0.05% accuracy KPSI 343
Pressure Transducer
- Supply and Install new Telog R-3307A with cellular
connection
Bubbler
- Re-locate sensor due to presence of
standing wave nearby.
- Re-locate staff gauge to new sensor
location.
- High vandalism probability. Use
sealtight cable to reduce
likelihood of vandalism to PT cable.
- Supply and install new 0.05% accuracy KPSI 343
Pressure Transducer
- Supply and Install new Telog R-3307A with cellular
connection
5
SCHEDULE A - SCOPE OF WORKS (CONT’D)
Site Name
MahoodCreek
at 144 Street
Morgan
Creek at
160 Street
North Creek
at Fraser
Highway
Nicomekl
Ditch
Quibble
Creek at
88 Avenue
Serpentine
River at
104 Avenue
Serpentine
River at
168 Street
Year of Site
Existing Sensor
Commissioning
Type
Work Program
Float Weight
System
- Supply and Install improved tamper guard.
- Supply and install new 0.05% accuracy KPSI 343
Pressure Transducer
- Supply and Install new Telog R-3307A with cellular
connection
Pressure
Transducer
- Supply and install a second hasp and lock to kiosk.
- Supply and install new 0.05% accuracy KPSI 343
Pressure Transducer
- Supply and Install new Telog R-3307A with cellular
connection
1996
Pressure
Transducer
- Supply and install new tamper guard.
- Repair cables connected to stilling well.
- Supply and install new 0.05% accuracy KPSI 343
Pressure Transducer
- Supply and install new Unidata Neon Logger - Terrestrial
Model
- Supply and install new YSI 6820 V2/6920 V2 WQ Sonde
2001
Thalimedes
Float
Weight
System
- Supply and install staff gauge.
- Supply and install newTelog RU33 with Integrated 0.25%
Accuracy Pressure Transducer with cellular connection
with battery extending case
1997
1996
1996
1996
1997
SOQ No. 1220-50-02-09
Bubbler
- Supply and install second hasp and lock to kiosk.
- Supply and install new staff gauge
- Supply and install new 0.075% accuracy Endress and
Hauser
Deltabar S PMD 75 differential
Pressure Transducer
- Supply and install new Telog 3307A with telephone
connection
Pressure
Transducer
- Relocate staff gauge and new sensor for easier access
- Supply and install new 0.05% accuracy KPSI 343
Pressure Transducer
- Supply and Install new Telog R-3307A with cellular
connection
Bubbler
- Supply and Install second hasp and lock to kiosk.
- Move/reinforce staff gauge mounting.
- Relocate new sensor location to void effects of heavy
silting.
- Supply and install new 0.05% accuracy KPSI 343
Pressure Transducer
- Supply and Install new Telog R-3307A with cellular
connection
6
SCHEDULE A - SCOPE OF WORKS (CONT’D)
- Supply and Install new hydrometric station kiosk
on upstream side of new bridge.
- Supply and install new Radar [Siemens SITRANS probe
LR]
- Supply and Install new Telog R-3307A with cellular
connection
Serpentine
River at
Highway 10
To be reinstalled
on new bridge
N/A
Serpentine
Sea Dam
1998
Float Weight
System
- Supply and install new 0.05% accuracy KPSI 343
Pressure Transducer
Nicomekl
Sea Dam
1998
Float Weight
System
- Supply and install new 0.05% accuracy KPSI 343
Pressure Transducer
Previous experience and references related to these types of work will be the most important
aspect of the pre-qualification evaluation. Businesses are asked to clearly demonstrate their
experience in streamflow station equipment and operation.
SOQ No. 1220-50-02-09
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SCHEDULE B - QUALIFICATION STATEMENT
REFERENCE No. 1220-5-02-09
PROJECT:
CITY STREAMFLOW/WATER LEVEL STATION UPGRADES
A completed qualification statement is required in advance of invitation to Tender in order to
establish whether the Company possesses the capacity, skill and integrity necessary for the
faithful performance of the work.
A. COMPANY PROFILE
1.
Full Name of Company
2.
Address
3.
Corporation
4.
If Corporation/Partnership, year incorporated/organized: 19__
5.
Names and addresses of President, Vice-President(s)/Partners:
6.
Number of years organization has been in business in British Columbia: _________
7.
Approximate total volume of related work for the last five years:
8.
Partnership
20__________
$
20__________
$
20__________
$
20__________
$
20__________
$
Individual
Number of permanent staff:
_________________________________
Number of seasonal staff:
_________________________________
SOQ No. 1220-50-02-09
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SCHEDULE B - QUALIFICATION STATEMENT (CONT’D)
9.
List of related experience of the principal individuals in the company’s organization.
Present
Position
Years of
Experience
Client
Reference
Individual’s Name
10.
Financial References:
Bank
Bank Name:
Branch:
Contact Person(s):
Phone No.:
Fax No.
Bonding
Bonding Company:
Limit:
$
Contact Person(s):
Phone No.:
Fax No.
Insurance
Insurance Company:
Liability Policy Limit:
$
Contact Person(s):
Phone No.:
SOQ No. 1220-50-02-09
Fax No.
9
SCHEDULE B - QUALIFICATION STATEMENT (CONT’D)
B. LIST OF PREVIOUS CONTRACTS & RELATED REFERENCES
1.
List of similar projects completed by or currently undergoing by the Business in the past five
years:
2.
The Business shall list references which have been involved with the company on the project,
specifically streamflow station projects.
SOQ No. 1220-50-02-09
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SCHEDULE B - QUALIFICATION STATEMENT (CONT’D)
PROJECT #1
TITLE:
__________________________________________ PROJECT VALUE: _____________
Description:
Project
Manager:
Superintendent:
Location:
Owner :
Date of
Completion:
Contact:
Phone:
Consultant:
Contact:
Phone:
Reference #1
Refer to:
Phone:
Fax:
Phone:
Fax:
Phone:
Fax:
Details:
Reference #2
Refer to:
Details:
Reference #3
Refer to:
Details:
SOQ No. 1220-50-02-09
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SCHEDULE B - QUALIFICATION STATEMENT (CONT’D)
PROJECT #2
TITLE:
__________________________________________ PROJECT VALUE: _____________
Description:
Project
Manager:
Superintendent:
Location:
Owner :
Date of
Completion:
Contact:
Phone:
Consultant:
Contact:
Phone:
Reference #1
Refer to:
Phone:
Fax:
Phone:
Fax:
Phone:
Fax:
Details:
Reference #2
Refer to:
Details:
Reference #3
Refer to:
Details:
SOQ No. 1220-50-02-09
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SCHEDULE B - QUALIFICATION STATEMENT (CONT’D)
PROJECT #3
TITLE:
__________________________________________ PROJECT VALUE: _____________
Description:
Project
Manager:
Superintendent:
Location:
Owner :
Date of
Completion:
Contact:
Phone:
Consultant:
Contact:
Phone:
Reference #1
Refer to:
Phone:
Fax:
Phone:
Fax:
Phone:
Fax:
Details:
Reference #2
Refer to:
Details:
Reference #3
Refer to:
Details:
SOQ No. 1220-50-02-09
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SCHEDULE B - QUALIFICATION STATEMENT (CONT’D)
C. DATA ON PROJECTS TO BE TENDERED
1.
Proposed Project Team: (attach resumes)
Position
Name of
Individual
Years of Experience
Years with
Firm
Project Manager
Superintendent
Other Key Supervisors
2.
Additional Data:
The answers to the foregoing questions and all statements therein contained are true and correct.
This
day of
, 20
Name of Company
Signing Officer, Position
Witness
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SOQ No. 1220-50-02-09
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Attachments:
STREAMFLOW AND WATER LEVEL STATION
LOCATION MAP
SOQ No. 1220-50-02-09
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SOQ No. 1220-50-02-09
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