REQUEST FOR PROPOSALS
Title:
CONTRACTOR FOR FRASER HEIGHTS
RECREATION CENTRE EXPANSION
Reference No.:
1220-30-25-10
TABLE OF CONTENTS
1.
INTRODUCTION ................................................................................................................. 1
1.1
1.2
1.3
2.
INSTRUCTIONS TO PROPONENTS .................................................................................. 2
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
2.10
3.
Package .................................................................................................................... 4
Form of Proposal ....................................................................................................... 4
Signature ................................................................................................................... 4
EVALUATION AND SELECTION ....................................................................................... 5
4.1
4.2
4.3
4.4
4.5
4.6
4.7
5.
Closing Time and Address For Proposal Delivery ...................................................... 2
Information Meeting ................................................................................................... 3
Number of Copies ...................................................................................................... 3
Late Proposals........................................................................................................... 3
Amendments to Proposals ......................................................................................... 3
Inquiries ..................................................................................................................... 3
Addenda .................................................................................................................... 4
Examination of Contract Documents and Site ............................................................ 4
Opening of Proposals ................................................................................................ 4
Status Inquiries .......................................................................................................... 4
PROPOSAL SUBMISSION FORM AND CONTENTS ........................................................ 4
3.1
3.2
3.3
4.
Purpose and Background .......................................................................................... 1
Forms of Contract ...................................................................................................... 2
Definitions .................................................................................................................. 2
Evaluation Team ........................................................................................................ 5
Evaluation Criteria ..................................................................................................... 5
Discrepancies in Proponent's Financial Proposal....................................................... 5
Litigation .................................................................................................................... 6
Additional Information ................................................................................................ 6
Interviews .................................................................................................................. 6
Negotiation of Contract and Award ............................................................................ 6
GENERAL CONDITIONS ................................................................................................... 7
5.1
5.2
5.3
5.4
5.5
5.6
No City Obligation ...................................................................................................... 7
Proponent’s Expenses ............................................................................................... 7
No Claims .................................................................................................................. 7
Conflict of Interest ...................................................................................................... 7
Solicitation of Council Members and City Staff ........................................................... 7
Confidentiality ............................................................................................................ 7
SCHEDULE A – SCOPE OF SERVICES & SCOPE OF WORK..................................................8
SCHEDULE A-1 – SCHEMATIC DRAWINGS........................... .................................................9
SCHEDULE B – FORMS OF CONTRACT...................................................................................10
SCHEDULE C – FORM OF PROPOSAL....................................................................................11
FHRC
June 18, 2010
i
REQUEST FOR PROPOSALS
1.
INTRODUCTION
1.1
Purpose and Background
(a)
Purpose
The purpose of this RFP is to invite competitive Proposals for the performance of the
Services, and potentially the Work, under Contracts with the City.
(b)
Project Background
Proposed project (the “Project”) is the Fraser Heights Recreation Centre Expansion,
located at 10588 – 160th Street, Surrey, BC. It is proposed to be an expansion to an
existing recreation centre recently built, adding approximately 15,800 sq.ft. of new
construction consisting of the following:
• 6,500 sq.ft. new Gymnasium
• 800 square feet of Gym storage
• Additional men’s and women’s washrooms
• 6,500 sq.ft. fitness and aerobics area
• New multi-purpose space
• Renovated Activity Lounge
• Exit stairwells
• Approximately 40 new parking spaces
• Exterior landscaping
The Project is intended to be completed before the end of 2011. The project construction
budget is presently $4.85 million, which does not include soft costs such as consulting
fees, or furniture and fixtures. The project will not be LEED Certified, however, the
design and construction will shadow LEED Gold principles. The facility will remain
operational during construction, and program downtime will be minimized. The tentative
schedule indicates site works are expected to commence in October 2010 and be
completed in Fall 2011.
For additional background, schematic drawings are attached as part of Schedule A.
(c)
Architect
Shape Architecture Inc. has been retained by the City as the prime consultant for the
design consultant team, and has commenced design work on the Project. The subconsultants include:







(d)
Wicke Herfst Maver (Structural)
AME (Mechanical)
AES (Electrical)
Gage-Babcock & Associates (Code & CP)
BTY (QS)
Perry & Associates (Landscape)
Core Group (Civil)
Project Manager
Stantec Consulting Ltd. (Stantec) has been retained by the City of Surrey as Project
Manager.
RFP #1220-30-25-10
1 of 18
FHRC
RFP
June 18, 2010
1.2
Forms of Contract
(a) The Contract for the Services will be based on the City’s Professional Services Agreement.
(b) The Contract for the Work will be based on a standard CCDC 2-2008 document (as amended
by the City’s Supplementary General Conditions).
1.3
Definitions
In this RFP the following definitions shall apply:
“City” means the City of Surrey;
“City Representative” has the meaning set out in section 2.6;
“City Website” means www.surrey.ca;
“Closing Time” has the meaning set out in section 2.1;
“Contract” means a formal written contract generally in the forms attached as Schedule B
between the City and the Preferred Proponent for the performance of the Services and/or the
Work;
“Evaluation Team” means the team appointed by the City;
“Information Meeting” has the meaning set out in section 2.2;
“Preferred Proponent” means the Proponent selected by the Evaluation Team to enter into
negotiations for a Contract;
“Project” has the meaning set out in section 1.1;
“Proponent” means an entity that submits a Proposal;
“Proposal” means a proposal submitted in response to this RFP;
“RFP” means this Request for Proposals;
“Services” has the meaning set out in Schedule A of this RFP;
“Site” means the place or places where the Work is to be performed; and
“Statement of Departures” means Schedule C-1 to the form of Proposal attached as Schedule
C;
“Work” has the meaning set out in Definition 25 of CCDC2-2008;
2.
INSTRUCTIONS TO PROPONENTS
2.1
Closing Time and Address For Proposal Delivery
Proposals must be received at the office of the:
RFP #1220-30-25-10
2 of 18
FHRC
RFP
June 18, 2010
Manager, Purchasing & Payments
City of Surrey - Purchasing Section
6645 – 148th Street
Surrey, British Columbia V3S 3C7 CANADA
Tel: 604-590-7274
Fax: 604-599-0956
on or before the following date and time (the “Closing Time”):
Time: 3:00 pm PST
Date: July 7, 2010
Submissions by fax or email will not be accepted. There will be no extension to the Closing Time
for the submission of Proposals.
2.2
Information Meeting
An information meeting will be hosted by the City Representative on Wednesday, June 23rd,
2010 at 2:00 p.m. at the Site to discuss the City’s requirements under this RFP (the “Information
Meeting”). While attendance is at the discretion of Proponents, Proponents who do not attend
will be deemed to have attended the Information Meeting and to have received all of the
information given at the Information Meeting.
2.3
Number of Copies
Proponents should submit the original plus 4 hard copies (5 in total) of their Proposals.
2.4
Late Proposals
Proposals received after the Closing Time will not be accepted or considered. Delays caused by
any delivery, courier or mail service(s) will not be grounds for an extension of the Closing Time.
2.5
Amendments to Proposals
Proposals may be revised by written amendment, delivered to the location set out in section 2.1,
at any time before the Closing Time but not after. An amendment must be signed by an authorized
signatory of the Proponent in the same manner as provided by section 3.3. Fax amendments are
permitted, but such fax may show only the change to the proposal price(s) and in no event disclose
the actual proposal price(s). A Proponent bears all risk that the City’s fax equipment functions
properly so as to facilitate timely delivery of any fax amendment. Email amendments are not
permitted.
2.6
Inquiries
All inquiries related to this RFP should be directed in writing to the person named below (the “City
Representative”). Information obtained from any person or source other than the City
Representative may not be relied upon.
Contact:
Address:
Phone:
Fax:
Email:
RFP #1220-30-25-10
Kam Grewal - Internal Audit Manager, Acting Purchasing & AP Manager
City of Surrey – Purchasing
6645 – 148 Street
Surrey, BC V3S 3C7
604-590-7274
604-599-0956
purchasing@surrey.ca
3 of 18
FHRC
RFP
June 18, 2010
Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the
meaning or intent of any provision, should immediately notify the City Representative. If the City
determines that an amendment is required to this RFP, the City Representative will issue an
addendum in accordance with section 2.7. No oral conversation will affect or modify the terms of
this RFP or may be relied upon by any Proponent.
2.7
Addenda
If the City determines that an amendment is required to this RFP, the City will post a written
addendum on the City website at www.surrey.ca (the "City Website") and upon posting will be
deemed to form part of this RFP. Upon submitting a Proposal, Proponents will be deemed to
have received notice of all addenda that are posted on the City Website.
2.8
Examination of Contract Documents and Site
Proponents will be deemed to have carefully examined the RFP, including all attached
Schedules, the Contract and the Site (as applicable) prior to preparing and submitting a Proposal
with respect to any and all facts which may influence a Proposal.
2.9
Opening of Proposals
The City intends to open Proposals in private but reserves the right to open Proposals in public at
its sole discretion.
2.10
Status Inquiries
All inquiries related to the status of this RFP, including whether or not a Contract has been
awarded, should be directed to the City Website and not to the City Representative.
3.
PROPOSAL SUBMISSION FORM AND CONTENTS
3.1
Package
Proposals should be in a sealed package, marked on the outside with the Proponent's name, title
of the Project and reference number.
3.2
Form of Proposal
Proponents should complete the form of Proposal attached as Schedule C, including Schedules
C-1 to C-5. Proponents are encouraged to respond to the items listed in Schedules C-1 to C-5 in
the order listed. Proponents are encouraged to use the forms provided and attach additional
pages as necessary.
3.3
Signature
The legal name of the person or firm submitting the Proposal should be inserted in Schedule C.
The Proposal should be signed by a person authorized to sign on behalf of the Proponent.
(a)
If the Proponent is a corporation then the full name of the corporation should be included,
together with the names of authorized signatories. The Proposal should be executed by
all of the authorized signatories or by one or more of them provided that a copy of the
corporate resolution authorizing those persons to execute the Proposal on behalf of the
corporation is submitted.
(b)
If the Proponent is a partnership or joint venture then the name of the partnership or joint
venture and the name of each partner or joint venturer should be included, and each
RFP #1220-30-25-10
4 of 18
FHRC
RFP
June 18, 2010
partner or joint venturer should sign personally (or, if one or more person(s) have signing
authority for the partnership or joint venture, the partnership or joint venture should
provide evidence to the satisfaction of the City that the person(s) signing have signing
authority for the partnership or joint venture). If a partner or joint venturer is a corporation
then such corporation should sign as indicated in subsection (a) above.
(c)
If the Proponent is an individual, including a sole proprietorship, the name of the
individual should be included.
4.
EVALUATION AND SELECTION
4.1
Evaluation Team
The evaluation of Proposals will be undertaken the Evaluation Team. The Evaluation Team may
consult with others including City staff members, third party consultants and references, as the
Evaluation Team may in its discretion decide is required. The Evaluation Team will give a written
recommendation for the selection of a Preferred Proponent to the City.
4.2
Evaluation Criteria
The Evaluation Team will compare and evaluate all Proposals to determine the Proponent's
strength and ability to provide the Services and the Work in order to determine the Proposal
which is most advantageous to the City, using the following criteria:
(a)
Experience, Reputation and Resources
The Evaluation Team will consider the Proponent's responses to items (i) to (x) in C-2 of
Schedule C including supplementary information.
(b)
Technical
The Evaluation Team will consider the Proponent's responses to items (i) to (vii) in C-3
and C-4 of Schedule C.
(c)
Financial
The Evaluation Team will consider the Proponent's response to C-5 of Schedule C.
(d)
Statement of Departures
The Evaluation Team will consider the Proponent's response to C-1 of Schedule C.
The Evaluation Team will not be limited to the criteria referred to above, and the Evaluation Team
may consider other criteria that the team identifies as relevant during the evaluation process. The
Evaluation Team may apply the evaluation criteria on a comparative basis, evaluating the
Proposals by comparing one Proponent's Proposal to another Proponent's Proposal. All criteria
considered will be applied evenly and fairly to all Proposals.
4.3
Discrepancies in Proponent's Financial Proposal
If there are any obvious discrepancies, errors or omissions in C-5 of a Proposal (Proponent's
Financial Proposal), then the City shall be entitled to make obvious corrections, but only if, and to
the extent, the corrections are apparent from the Proposal as submitted, and in particular:
(a)
if there is a discrepancy between a unit price and the extended total, then the unit prices
shall be deemed to be correct, and corresponding corrections will be made to the
extended totals;
RFP #1220-30-25-10
5 of 18
FHRC
RFP
June 18, 2010
4.4
(b)
if a unit price has been given but the corresponding extended total has been omitted,
then the extended total will be calculated from the unit price and the estimated quantity;
(c)
if an extended total has been given but the corresponding unit price has been omitted,
then the unit price will be calculated from the extended total and the estimated quantity.
Litigation
In addition to any other provision of this RFP, the City may, in its absolute discretion, reject a
Proposal if the Proponent, or any officer or director of the Proponent submitting the Proposal, is
or has been engaged directly or indirectly in a legal action against the City, its elected or
appointed officers, representatives or employees in relation to any matter.
In determining whether or not to reject a Proposal under this section, the City will consider
whether the litigation is likely to affect the Proponent’s ability to work with the City, its consultants
and representatives and whether the City’s experience with the Proponent indicates that there is
a risk the City will incur increased staff and legal costs in the administration of the Contract if it is
awarded to the Proponent.
4.5
Additional Information
The Evaluation Team may, at its discretion, request clarifications or additional information from a
Proponent with respect to any Proposal, and the Evaluation Team may make such requests only
to selected Proponents. The Evaluation Team may consider such clarifications or additional
information in evaluating a Proposal.
4.6
Interviews
The Evaluation Team may, at its discretion, invite some or all of the Proponents to appear before
the Evaluation Team to provide clarifications of their Proposals. In such event, the Evaluation
Team will be entitled to consider the answers received in evaluating Proposals.
4.7
Negotiation of Contract and Award
(a)
If the City selects a Preferred Proponent, then it may invite the Preferred Proponent to
enter into discussions with the City to reach agreement on a Contract for the performance
of the Services as listed in Schedule A herewith. The Contract for “Services” would be in
the form of the City’s Professional Services Agreement.
(b)
If at any time the City reasonably forms the opinion that a mutually acceptable agreement
for the Services is not likely to be reached within a reasonable time, the City will give the
Preferred Proponent written notice to terminate discussions, in which event the City may
then either open discussions with another Proponent or terminate this RFP and retain or
obtain the Services in some other manner.
(c)
Upon the successful completion of the Services, and to the satisfaction of the City, the
City may enter into discussions with the Preferred Proponent to reach agreement of a
Contract for the performance of the Work. The Contract for “Work” would be in the form
of a CCDC2-2008 as amended by the City’s Supplemental Conditions.
(d)
If at any time the City reasonably forms the opinion that a mutually acceptable agreement
for the Work is not likely to be reached within a reasonable time, the City will give the
RFP #1220-30-25-10
6 of 18
FHRC
RFP
June 18, 2010
Preferred Proponent written notice to terminate discussions, in which event the City may
then either open discussions with another Proponent or retain or obtain the Work in some
other manner.
5.
GENERAL CONDITIONS
5.1
No City Obligation
This RFP is not a tender and does not commit the City in any way to select a Preferred
Proponent, or to proceed to negotiations for a Contract, or to award any Contract, and the City
reserves the complete right to at any time reject all Proposals, and to terminate this RFP process.
5.2
Proponent’s Expenses
Proponents are solely responsible for their own expenses in preparing, and submitting Proposals,
and for any meetings, negotiations or discussions with the City or its representatives and
consultants, relating to or arising from this RFP. The City and its representatives, agents,
consultants and advisors will not be liable to any Proponent for any claims, whether for costs,
expenses, losses or damages, or loss of anticipated profits, or for any other matter whatsoever,
incurred by the Proponent in preparing and submitting a Proposal, or participating in negotiations
for a Contract, or other activity related to or arising out of this RFP.
5.3
No Claims
By submitting a Proposal and participating in the process as outlined in this RFP, Proponents
expressly agree that in no event, including a clam for breach or fundamental breach of contract
by the City, will they have any claim against the City, or any of their employees, or
representatives or advisors, including any claim to reimburse or compensate the Proponent in
any manner whatsoever, including but not limited to costs of preparation of a Proposal, cost of
participation in the processes described in the RFP, loss of anticipated profits, loss of opportunity
or for any other matter.
5.4
Conflict of Interest
A Proponent shall disclose in its Proposal any actual or potential conflicts of interest and existing
business relationships it may have with the City, its elected or appointed officials or employees.
The City may rely on such disclosure.
5.5
Solicitation of Council Members and City Staff
Proponents and their agents will not contact any member of the City Council or City staff with
respect to this RFP, other than the City Representative named in section 2.6, at any time prior to
the award of a contract or the termination of this RFP.
5.6
Confidentiality
All submissions become the property of the City and will not be returned to the Proponent. All
submissions will be held in confidence by the City unless otherwise required by law. Proponents
should be aware the City is a “public body” defined by and subject to the Freedom of Information
and Protection of Privacy Act of British Columbia.
RFP #1220-30-25-10
7 of 18
FHRC
RFP
June 18, 2010
SCHEDULE A
SCOPE OF SERVICES & SCOPE OF WORK
SCOPE OF SERVICES
1. This section refers to Schedule C-5: Price #1
2. Provide Pre-construction Services for a period of approximately (3) months commencing July 2010
3. Attendance at 5 to 7 meetings with the City, City Representatives, and Designers, to provide
insight/suggestions/expertise with regards to the following:
(a) Current design & specifications review
(b) Options analysis (value engineering, constructability, affordability)
(c) Scheduling, sequencing of work, phasing
(d) Quality, Safety, Communications, other as applicable
4. Estimating and Quantity Surveying
(a) Review and validate the 50%, and 75% cost estimates prepared by Owner’s Cost Consultant
(b) Provide comprehensive written analysis for comparison
5. Request for Quotation (RFQ) Procurement Services
(a) In collaboration with the City’s Purchasing Section, solicit quotations from all sub-trades,
vendors, and suppliers required to meet all of the project requirements per design & specification
issued
(b) Obtain a minimum of 3 quotes per discipline or body of work
(c) At completion of the RFQ period, present to the City and their representatives a comprehensive
pricing proposal which in the performance of the Work meets all project requirements per design
and specification
SCOPE OF WORK
1. This section refers to Schedule C-5: Price #2 & #3
2. The attached Schematic Drawings (Schedule A-1) are for information purposes and may form part of
the Work. The full Scope of Work will be finalized during and/or after the provision of the Services
above.
Drawing Name
Date
SD004 – Programming Plan Ground Floor
SD005 – Programming Plan Second Floor
SD006 – Schematic Ground Floor Plan
SD007 – Schematic Second Floor Plan
SD008 – Schematic Sections
SD009 – Site Plan
SD010 – Perspective
RFP #1220-30-25-10
June, 2010
June, 2010
June, 2010
June, 2010
June, 2010
June, 2010
June, 2010
8 of 18
Pages
1
1
1
1
1
1
1
FHRC
RFP
June 18, 2010
SCHEDULE A-1
SCHEMATIC DRAWINGS
30-25 Schematic
Drawings.pdf
RFP #1220-30-25-10
9 of 18
FHRC
RFP
June 18, 2010
SCHEDULE B
FORMS OF CONTRACT
The form of contracts to be used for the Services and the Work are as follow:
For the SERVICES:
1. City of Surrey – Professional Services Agreement (enclosed)
30-25 PSA
Agreement_SAMPLE.pdf
For the WORK:
2. CCDC 2-2008 Stipulated Price Standard Form Contract
3. City of Surrey’s Supplementary Conditions to CCDC 2-2008 (enclosed)
CCDC2-2008
Supplementary Conditions _Revised June 18, 2010.pdf
RFP #1220-30-25-10
10 of 18
FHRC
RFP
June 18, 2010
SCHEDULE C
FORM OF PROPOSAL
RFP Project Title:
CONTRACTOR FOR FRASER HEIGHTS
RECREATION CENTRE EXPANSION
RFP Reference No.:
1220-30-25-10
Name of Proponent:
Contact Person and Title:
Business Address:
Telephone:
Fax:
E-Mail Address:
TO:
Acting Purchasing & AP Manager
Finance & Technology Department
Purchasing Section,
City of Surrey,
14245 – 56th Avenue,
Surrey, BC, Canada V3X 3A2
Dear Sir or Madame:
1.0
I/We, the undersigned duly authorized representative of the Proponent, having received and carefully
reviewed all of the Proposal documents, including the RFP and any issued addenda posted on the City Website, and
having full knowledge of the Site, and having fully informed ourselves as to the intent, difficulties, facilities and local
conditions attendant to performing the Services and/or the Work, submit this Proposal in response to the RFP.
2.0
I/We confirm that the following appendices are attached to and form a part of this Proposal:
Schedule C-1 – Statement of Departures;
Schedule C-2 – Proponent’s Experience, Reputation and Resources;
Schedule C-3 – Proponent’s Technical Proposal (Services & Work);
Schedule C-4 – Proponent's Technical Proposal (Schedule); and
Schedule C-5 – Proponent’s Financial Proposal.
3.0
I/We confirm that this proposal is accurate and true to best of my/our knowledge.
RFP #1220-30-25-10
11 of 18
FHRC
RFP
June 18, 2010
4.0
I/We confirm that, if I/we am/are awarded the Agreement, I/we will at all times be the “Prime Contractor” as
provided by the Worker's Compensation Act (British Columbia) with respect to the Work. I/we further confirm that if
I/we become aware that another contractor at the place(s) of the Work has been designated as the “Prime
Contractor”, I/we will notify the City immediately, and I/we will indemnify and hold the City harmless against any
claims, demands, losses, damages, costs, liabilities or expenses suffered by the City in connection with any failure to
so notify the City.
This Proposal is submitted this _____________________ day of _________________________, 2010.
I/We have the authority to bind the Proponent.
_______________________________________
_______________________________________
(Name of Proponent)
(Name of Proponent)
_______________________________________
_______________________________________
(Signature of Authorized Signatory)
(Signature of Authorized Signatory)
_______________________________________
_______________________________________
(Print Name and Position of Authorized
(Print Name and Position of Authorized
Signatory)
Signatory)
RFP #1220-30-25-10
12 of 18
FHRC
RFP
June 18, 2010
SCHEDULE C-1
STATEMENT OF DEPARTURES
1.
I/We have reviewed the proposed Contracts attached to the RFP as Schedule “B”. If requested by the City,
I/We would be prepared to enter into the Contracts, amended by the following departures (list, if any):
Section
2.
Departure / Alternative
The City of Surrey requires that the successful Proponent have the following in place before commencing
the Services or the Work:
a)
Workers’ Compensation Board coverage in good standing and further, if an “Owner Operator” is
involved, personal operator protection (P.O.P.) will be provided,
Workers' Compensation Registration Number _________________________________________;
b)
Insurance coverage for the amounts required in the proposed Contract as a minimum, and
generally in compliance with the City’s sample insurance certificate form (available on the City's
web site at www.surrey.ca (search "revenue and risk") titled City of Surrey Certificate of Insurance
Standard Form);
d)
City of Surrey business license; and
e)
If the Proponent is a company, the company name indicated above is registered with the Registrar
of Companies in the Province of British Columbia, Canada, Incorporation Number
___________________.
As of the date of this Proposal, we advise that we have the ability to meet all of the above requirements
except as follows (list, if any):
Section
3.
Departure / Alternative
I/We offer the following alternates to improve the Services or the Work described in the RFP (list, if any):
Section
RFP #1220-30-25-10
Departure / Alternative
13 of 18
FHRC
RFP
June 18, 2010
SCHEDULE C-2
PROPONENT’S EXPERIENCE, REPUTATION AND RESOURCES
Proponents should provide information on the following (use the spaces provided and/or attach additional
pages, if necessary):
(i)
Location of branches, background, stability, structure of the Proponent;
(ii)
Proponent’s financial strength (with evidence such as financial statements, bank references);
(iii)
Proponent’s relevant experience and qualifications in delivering Services and Work similar to those
required by the RFP;
(iv)
Proponent’s demonstrated ability to provide the Services and Work including Proponent’s system
for managing LEED Certification requirements and Proponent’s policy on quality assurance and
quality control;
(v)
Proponent’s references (name and telephone number). The City's preference is to have a
minimum of three references;
(vi)
Provide information on the background and experience of all key personnel proposed to undertake
the Services and Work, and who have direct experience in construction of similar or comparable
projects. Include the following personnel as a minimum:
- Designated Site Superintendent responsible for day-to-day on-site coordination
- Designated Senior Project Manager responsible for the operations and project advancement
- Estimator
- Support Staff (Safety Coordinator, Project Coordinator, etc.)
Use the following format (or similar):
Name:
Years of Experience:
Project Name:
Responsibility:
(vii)
Contract management, processing of documents, bills, certification of work, commissioning;
(viii)
Fire and work place safety program and emergency preparedness.
(ix)
Customer service quality – ability to provide responsive and versatile support is very important,
such that problems are quickly resolved or escalated.
(x)
Demonstrate an understanding of the complexities of this specific project. Identify specific items
such as sourcing, administration and direction of experienced specialty trades.
RFP #1220-30-25-10
14 of 18
FHRC
RFP
June 18, 2010
SCHEDULE C-3
PROPONENT’S TECHNICAL PROPOSAL (SERVICES & WORK)
Proponents should provide the following (use the spaces provided and/or attach additional pages, if
necessary):
(i)
a narrative that illustrates an understanding of the City’s requirements;
(ii)
a narrative that illustrates how the Proponent will complete the Scope of Services & Work, manage
the Services & Work, and accomplish required objectives within the City’s schedule. Plan should
include project management procedure and methods and any technology based tools used to
document, monitor and control scope, schedule, budget and quality of work and include a brief
narrative approach to the following issues: communication, cost control during design and
construction, value engineering, scheduling, qualification of trade contractors, incorporation of
LEED® and sustainable strategies;
(iii)
a description of the standards to be met by the Proponent in providing the Services & Work;
(iv)
experience with complex additions and/or expansions;
(v)
experience with phasing of project; successful experience with scheduling projects while a facility
maintains operations (facility remains open for business); include a description of the Proponent’s
plan to enable the Fraser Heights Recreation Centre to remain operational during construction;
(vi)
experience with materials handling, site management and traffic control;
(vii)
experience with on site quality control methods;
RFP #1220-30-25-10
15 of 18
FHRC
RFP
June 18, 2010
SCHEDULE C-4
PROPONENT’S TECHNICAL PROPOSAL (SCHEDULE)
See the following dates as a draft guideline:
Design & Permits by Others:

July 2010 – August 2010 (Design Development by Consultant Team)

August 2010 – October 2010 (Construction Documents preparation by Consultant Team)

August 2010 (Building Permit Submission by Certified Professional)

September 2010 (Development Permit issued by City)
Activities by Proponent:

July 2010 – (Professional Services Agreement contract negotiation)

July 2010 – October 2010 (3 months of “Preconstruction Services”)

October 2010 (Cost finalization & Stipulated Price CCDC2–2008 contract negotiation)

October 2010 (Construction Start)

Fall 2011 (Substantial Completion)
Proponents should provide the following:
(i)
Provide a detailed schedule from Construction Start in mid October 2010 to the Proponent’s
planned Substantial Completion date. Include major item descriptions and time
(ii)
Indicate a commitment to perform the Work within the time specified
(iii)
Clearly indicate total number of weeks for construction
RFP #1220-30-25-10
16 of 18
FHRC
RFP
June 18, 2010
SCHEDULE C-5
PROPONENT’S FINANCIAL PROPOSAL
Indicate the Proponent’s proposed fees (excluding GST/HST), and the basis of calculation (use the
spaces provided and/or attach additional pages, if necessary) as follows (as applicable). Having fully
examined the site, existing building and all conditions affecting the Work, and having carefully read and
examined the RFP documents and addenda (if any) issued, we offer to furnish all Services and Work
covered by this RFP for the stipulated separate prices of:
Price #1 – the Services:
A Lump Sum Fixed cost for Pre-construction Services for a period
of approximately (3) months commencing July 2010. Refer to Scope
of Services in Schedule A.
$________________________
Price #2 – the Work:
A Lump Sum Fixed Cost for General Conditions, Expenses &
Overheads for CCDC 2-2008 Stipulated Sum contract (as modified
by the City’s Supplementary Conditions). Provide detailed
breakdown of General Conditions as attached.
$ ________________________
Price #3 – the Work:
Fixed Percentage Fee based on a CCDC 2-2008 Stipulated Sum
contract (as modified by the City’s Supplementary Conditions)
________________________%
The proposed Fixed Percentage Fee includes, but not be limited to the following: (1) the contract profit for
the General Contractor; and (2) costs for all office functions, not directly related to the site operations of
the project, the corporate project director, general accounting, project estimating, purchasing, and
administrative functions. The Fixed Percentage Fee will be applied against the sub-trade and/or supplier
RFQ prices and will be used to calculate the Stipulated Price Contract total.
Proponent confirms that the prices stated in Schedule C-5 herewith include all applicable Federal and
Provincial sales taxes and customs and excise taxes in force at this date but excludes the Federal Goods
and Services Tax (GST) and Harmonized Sales Tax (HST) as applicable.
RFP #1220-30-25-10
17 of 18
FHRC
RFP
June 18, 2010
Price #2 General Conditions, Expenses & Overheads
Please complete the form below and submit with your Proposal. This list should not be considered as exhaustive and
Proponents should provide pricing to items on the list that are applicable, and extend the list as necessary to include
other items they consider required for the complete performance of the Work.
Proponents are advised that the City does not intend to perform or be responsible for any General Conditions,
Expenses & Overheads as they relate to the performance of the Work. Proponents are to avoid excluding items that
will be required in the performance of the Work, as such it is suggested Proponents refrain from entering language
such as “By Owner”, “By Other”, or “By City”. Where an item is not applicable to the performance of the work, the
proponent should enter “N/A”.
Price #2 may relate in part to the proposed construction schedule. However, any change in the final construction
schedule duration, from that proposed, will not be cause to change Price #2.
CODE
CATEGORY
Superintendent (Structure/Trades)
Superintendent (Finishes)
Site Engineer / Coordinator
Quality Control
Project Manager(s)
Other staffing
Administrative Expenses
Safety Officer / First Aid
First Aid Equip / Trailer
Site Security: gates / regular time
Site Security: off hours
Employee Travel / Expenses
Site Offices / meeting / lunch rooms
Owner’s / consultant office
Site Office Equip / Supplies
Fax/ copier / computer / email
Printing / additional drawings
Courier / deliveries
Storage Buildings
Hoarding / street use
Ladders / Barricades
Fire Protection / Equipment
Project Signage / site signage
Traffic Control
Street cleaning
On-going Clean Up
Garbage Bins / disposal fees
Final Clean
Communication / Radios
Photographs / video
Equipment Rentals
Small Tools
Miscellaneous pumping / submersibles
Inspections / Testing
Surveying / Layout
Hoisting
Crane-age
Man / material hoist
Cartage / Delivery
Finish Protection
Heritage Protection
Temp. – Phones / cells / cable
RFP #1220-30-25-10
QUANTITY
18 of 18
UNIT
RATE
PRICE
FHRC
RFP
June 18, 2010
CODE
CATEGORY
Temp. – Hydro Connection
Temp. – Hydro Usage
Temp. – Distribution / wire / lights
Temp. – Water
Temp. – Heat / hoard / snow
Temp. – Waterproofing / Roofing
Temp. – Toilets / washrooms
City sidewalk / lane rentals
Permits / Licenses / Fees
Insurance
50% Performance & L&M Bonding
Close out, manuals, as built
Legal / Statutory declarations / contracts
Additions items
QUANTITY
UNIT
RATE
PRICE
Total General Expenses & Overhead:
TOTAL PROPOSAL PRICE (excluding
taxes):
Additional Expenses:
The proposed Contract attached as Schedule "B" to the RFP provide that expenses are to be included within the fee,
other than the expenses listed in the Contract as disbursements. Details of disbursements are to be shown in the
chart above. Please indicate any expenses that would be payable in addition to the proposed fee and proposed
disbursements set out above:
Payment Terms:
A cash discount of _______% will be allowed if account is paid within _____ days, or the_________ day of the month
following, or net 30 days, on a best effort basis.
RFP #1220-30-25-10
19 of 18
FHRC
RFP
June 18, 2010