REQUEST FOR PROPOSALS
Title:
CONSTRUCTION MANAGER FOR CITY CENTRE LIBRARY
Reference No.:
1220-30-05-10
FOR PROFESSIONAL SERVICES
TABLE OF CONTENTS
1.
INTRODUCTION ................................................................................................................. 1
1.1
1.2
1.3
2.
INSTRUCTIONS TO PROPONENTS .................................................................................. 2
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
2.10
3.
Package .................................................................................................................... 4
Form of Proposal ....................................................................................................... 4
Signature ................................................................................................................... 4
EVALUATION AND SELECTION ....................................................................................... 5
4.1
4.2
4.3
4.4
4.5
4.6
4.7
5.
Closing Time and Address For Proposal Delivery ...................................................... 2
Information Meeting ................................................................................................... 3
Number of Copies ...................................................................................................... 3
Late Proposals........................................................................................................... 3
Amendments to Proposals ......................................................................................... 3
Inquiries ..................................................................................................................... 3
Addenda .................................................................................................................... 3
Examination of Contract Documents and Site ............................................................ 4
Opening of Proposals ................................................................................................ 4
Status Inquiries .......................................................................................................... 4
PROPOSAL SUBMISSION FORM AND CONTENTS ........................................................ 4
3.1
3.2
3.3
4.
Purpose and Background .......................................................................................... 1
Form of Contract ........................................................................................................ 1
Definitions .................................................................................................................. 1
Evaluation Team ........................................................................................................ 5
Evaluation Criteria ..................................................................................................... 5
Discrepancies in Proponent's Financial Proposal....................................................... 5
Litigation .................................................................................................................... 6
Additional Information ................................................................................................ 6
Interviews .................................................................................................................. 6
Negotiation of Contract and Award ............................................................................ 6
GENERAL CONDITIONS ................................................................................................... 6
5.1
5.2
5.3
5.4
5.5
5.6
No City Obligation ...................................................................................................... 6
Proponent’s Expenses ............................................................................................... 6
No Claims .................................................................................................................. 7
Conflict of Interest ...................................................................................................... 7
Solicitation of Council Members and City Staff ........................................................... 7
Confidentiality ............................................................................................................ 7
SCHEDULE A – FORM OF CONTRACT.......................................................................................8
SCHEDULE B – FORM OF PROPOSAL.....................................................................................9
SCHEDULE C - SCHEMATIC DRAWINGS & SCHEMATIC DESIGN REPORTS...................21
City Centre Library
February 3, 2010
i
REQUEST FOR PROPOSALS
1.
INTRODUCTION
1.1
Purpose and Background
(a)
Purpose
The purpose of this RFP is to invite competitive Proposals for the performance of the
Services under a final Contract with the City.
(b)
Project Background
Proposed project (the “Project”) is a new City Centre Library of approximately 77,000 sq.
ft. to be located in Surrey City Centre. It is to be part of a new civic precinct that will
include a city hall, public plaza and other civic facilities such as a performing arts centre.
The library will be a world class facility that will establish Surrey City Centre as Metro
Vancouver’s second great downtown. The Project is funded as part of the Federal
infrastructure program and to qualify must achieve completion by March, 2011. It is
anticipated that a fast track approach will be required. The project construction budget is
presently $28 million, but that does not include soft costs such as consulting fees,
permits, servicing, development cost charges, furniture and fixtures, miscellaneous costs.
One level of underground parking will be included in the project. It is expected that
excavation will commence as soon as possible in March 2010 and that two shifts per day
will be required to meet the schedule. For additional background, schematic drawings
and schematic design reports are attached as Schedule C.
(c)
Architect
Bing Thom Architects Inc. has been retained by the City as the prime consultant for the
design consultant team, and has commenced design work on the Project. The subconsultants include:








(d)
1.2
Fast & Epp (Structural)
AME (Mechanical)
AES (Electrical)
LMDG (code)
LEC (QS)
PFS (Landscape)
Trow (Geotechnical)
Morrison Hershfield (Envelope)
Project Manager
Turnbull Construction Services Ltd. (TCSL) has been retained by the City of Surrey as
Project Manager representing the City.
Form of Contract
The Contract will be based on a standard CCA 5-1998 document (as amended by Supplementary
Conditions), but will include a provision (set out in the CCA 5-1998 Supplementary Conditions)
that entitles the City to “convert” the Contract into a fixed price general contract based on a
standard CCDC 2-2008 document (as amended by supplementary conditions) in which the
Preferred Proponent(s) will assume the responsibilities of a general contractor with respect to the
Project.
1.3
Definitions
In this RFP the following definitions shall apply:
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“City” means the City of Surrey;
“City Representative” has the meaning set out in section 2.6;
“City Website” means www.surrey.ca;
“Closing Time” has the meaning set out in section 2.1;
“Contract” means a formal written contract generally in the form attached as Schedule A
between the City and the Preferred Proponent for the performance of the Services;
“Evaluation Team” means the team appointed by the City;
“Information Meeting” has the meaning set out in section 2.2;
“Preferred Proponent(s)” means the Proponent(s) selected by the Evaluation Team to enter into
negotiations for a Contract;
“Project” has the meaning set out in section 1.1;
“Proponent” means an entity that submits a Proposal;
“Proposal” means a proposal submitted in response to this RFP;
“RFP” means this Request for Proposals;
“Services” has the meaning set out in GC 2.1 of CCA-5 as modified by the Supplementary
Conditions attached as part of Schedule A;
“Site” means the place or places where the Services are to be performed; and
“Statement of Departures” means Schedule B-1 to the form of Proposal attached as Schedule
B.
2.
INSTRUCTIONS TO PROPONENTS
2.1
Closing Time and Address For Proposal Delivery
Proposals must be received at the office of the:
Manager, Purchasing & Payments
City of Surrey - Purchasing Section
6645 – 148th Street
Surrey, British Columbia V3S 3C7 CANADA
Tel: 604-590-7274
on or before the following date and time (the “Closing Time”):
Time: 3:00 pm PST
Date: February 16, 2010
Submissions by fax or email will not be accepted. There will be no extension to the Closing Time
for the submission of Proposals.
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2.2
Information Meeting
An information meeting will be hosted by the City Representative on Monday February 8, 2010 at
10:00 a.m. at the Site to discuss the City’s requirements under this RFP (the “Information
Meeting”). Location is to be determined and will be communicated through an Addendum. While
attendance is at the discretion of Proponents, Proponents who do not attend will be deemed to
have attended the Information Meeting and to have received all of the information given at the
Information Meeting.
2.3
Number of Copies
Proponents should submit the original plus 4 hard copies (5 in total) of their Proposals.
2.4
Late Proposals
Proposals received after the Closing Time will not be accepted or considered. Delays caused by
any delivery, courier or mail service(s) will not be grounds for an extension of the Closing Time.
2.5
Amendments to Proposals
Proposals may be revised by written amendment, delivered to the location set out above, at any
time before the Closing Time but not after. An amendment must be signed by an authorized
signatory of the Proponent in the same manner as provided by section 3.3. Fax amendments are
permitted, but such fax may show only the change to the proposal price(s) and in no event disclose
the actual proposal price(s). A Proponent bears all risk that the City’s fax equipment functions
properly so as to facilitate timely delivery of any fax amendment. Email amendments are not
permitted.
2.6
Inquiries
All inquiries related to this RFP should be directed in writing to the person named below (the “City
Representative”). Information obtained from any person or source other than the City
Representative may not be relied upon.
Kam Grewal - Internal Audit Manager, Acting Purchasing & AP Manager
Address:
Phone:
Fax:
Email:
City of Surrey – Purchasing
6645 – 148 Street
Surrey, BC V3S 3C7
604-590-7274
604-599-0956
purchasing@surrey.ca
Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the
meaning or intent of any provision, should immediately notify the City Representative. If the City
determines that an amendment is required to this RFP, the City Representative will issue an
addendum in accordance with section 2.7. No oral conversation will affect or modify the terms of
this RFP or may be relied upon by any Proponent.
2.7
Addenda
If the City determines that an amendment is required to this RFQ, the City Representative will
post a written addendum on the City FTP site that will form part of this RFQ. No amendment of
any kind to the RFQ is effective unless it is posted in a formal written addendum on the City FTP
site. Upon submitting a Quotation, Contractors will be deemed to have received notice of all
addenda that are posted on the City FTP site.
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2.8
Examination of Contract Documents and Site
Proponents will be deemed to have carefully examined the RFP, including all attached
Schedules, the Contract and the Site (as applicable) prior to preparing and submitting a Proposal
with respect to any and all facts which may influence a Proposal.
2.9
Opening of Proposals
The City intends to open Proposals in private but reserves the right to open Proposals in public at
its sole discretion.
2.10
Status Inquiries
All inquiries related to the status of this RFP, including whether or not a Contract has been
awarded, should be directed to the City Website and not to the City Representative.
3.
PROPOSAL SUBMISSION FORM AND CONTENTS
3.1
Package
Proposals should be in a sealed package, marked on the outside with the Proponent's name, title
of the Project and reference number.
3.2
Form of Proposal
Proponents should complete the form of Proposal attached as Schedule B, including Schedules
B-1 to B-5. Proponents are encouraged to respond to the items listed in Schedules B-1 to B-5 in
the order listed. Proponents are encouraged to use the forms provided and attach additional
pages as necessary.
3.3
Signature
The legal name of the person or firm submitting the Proposal should be inserted in Schedule B.
The Proposal should be signed by a person authorized to sign on behalf of the Proponent.
(a)
If the Proponent is a corporation then the full name of the corporation should be included,
together with the names of authorized signatories. The Proposal should be executed by
all of the authorized signatories or by one or more of them provided that a copy of the
corporate resolution authorizing those persons to execute the Proposal on behalf of the
corporation is submitted.
(b)
If the Proponent is a partnership or joint venture then the name of the partnership or joint
venture and the name of each partner or joint venturer should be included, and each
partner or joint venturer should sign personally (or, if one or more person(s) have signing
authority for the partnership or joint venture, the partnership or joint venture should
provide evidence to the satisfaction of the City that the person(s) signing have signing
authority for the partnership or joint venture). If a partner or joint venturer is a corporation
then such corporation should sign as indicated in subsection (a) above.
(c)
If the Proponent is an individual, including a sole proprietorship, the name of the
individual should be included.
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4.
EVALUATION AND SELECTION
4.1
Evaluation Team
The evaluation of Proposals will be undertaken the Evaluation Team. The Evaluation Team may
consult with others including City staff members, third party consultants and references, as the
Evaluation Team may in its discretion decide is required. The Evaluation Team will give a written
recommendation for the selection of a Preferred Proponent or Preferred Proponents to the City.
4.2
Evaluation Criteria
The Evaluation Team will compare and evaluate all Proposals to determine the Proponent's
strength and ability to provide the Services in order to determine the Proposal which is most
advantageous to the City, using the following criteria:
(a)
Experience, Reputation and Resources
The Evaluation Team will consider the Proponent's responses to items (i) to (xii) in B-2 of
Schedule B including supplementary information.
(b)
Technical
The Evaluation Team will consider the Proponent's responses to items (i) to (viii) in B-3
and Schedule B-4 of Schedule B.
(c)
Financial
The Evaluation Team will consider the Proponent's response to B-5 of Schedule B.
(d)
Statement of Departures
The Evaluation Team will consider the Proponent's response to B-1 of Schedule B.
The Evaluation Team will not be limited to the criteria referred to above, and the Evaluation Team
may consider other criteria that the team identifies as relevant during the evaluation process. The
Evaluation Team may apply the evaluation criteria on a comparative basis, evaluating the
Proposals by comparing one Proponent's Proposal to another Proponent's Proposal. All criteria
considered will be applied evenly and fairly to all Proposals.
4.3
Discrepancies in Proponent's Financial Proposal
If there are any obvious discrepancies, errors or omissions in B-5 of a Proposal (Proponent's
Financial Proposal), then the City shall be entitled to make obvious corrections, but only if, and to
the extent, the corrections are apparent from the Proposal as submitted, and in particular:
(a)
if there is a discrepancy between a unit price and the extended total, then the unit prices
shall be deemed to be correct, and corresponding corrections will be made to the
extended totals;
(b)
if a unit price has been given but the corresponding extended total has been omitted,
then the extended total will be calculated from the unit price and the estimated quantity;
(c)
if an extended total has been given but the corresponding unit price has been omitted,
then the unit price will be calculated from the extended total and the estimated quantity.
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4.4
Litigation
In addition to any other provision of this RFP, the City may, in its absolute discretion, reject a
Proposal if the Proponent, or any officer or director of the Proponent submitting the Proposal, is
or has been engaged directly or indirectly in a legal action against the City, its elected or
appointed officers, representatives or employees in relation to any matter.
In determining whether or not to reject a Proposal under this section, the City will consider
whether the litigation is likely to affect the Proponent’s ability to work with the City, its consultants
and representatives and whether the City’s experience with the Proponent indicates that there is
a risk the City will incur increased staff and legal costs in the administration of the Contract if it is
awarded to the Proponent.
4.5
Additional Information
The Evaluation Team may, at its discretion, request clarifications or additional information from a
Proponent with respect to any Proposal, and the Evaluation Team may make such requests only
to selected Proponents. The Evaluation Team may consider such clarifications or additional
information in evaluating a Proposal.
4.6
Interviews
The Evaluation Team may, at its discretion, invite some or all of the Proponents to appear before
the Evaluation Team to provide clarifications of their Proposals. In such event, the Evaluation
Team will be entitled to consider the answers received in evaluating Proposals.
4.7
Negotiation of Contract and Award
If the City selects a Preferred Proponent or Preferred Proponents, then it may invite the Preferred
Proponent(s) to enter into discussions with the City to reach agreement on a final Contract for the
performance of the Services. If at any time the City reasonably forms the opinion that a mutually
acceptable agreement is not likely to be reached within a reasonable time, give the Preferred
Proponent(s) written notice to terminate discussions, in which event the City may then either open
discussions with another Proponent or terminate this RFP and retain or obtain the Services in
some other manner.
5.
GENERAL CONDITIONS
5.1
No City Obligation
This RFP is not a tender and does not commit the City in any way to select a Preferred
Proponent, or to proceed to negotiations for a Contract, or to award any Contract, and the City
reserves the complete right to at any time reject all Proposals, and to terminate this RFP process.
5.2
Proponent’s Expenses
Proponents are solely responsible for their own expenses in preparing, and submitting Proposals,
and for any meetings, negotiations or discussions with the City or its representatives and
consultants, relating to or arising from this RFP. The City and its representatives, agents,
consultants and advisors will not be liable to any Proponent for any claims, whether for costs,
expenses, losses or damages, or loss of anticipated profits, or for any other matter whatsoever,
incurred by the Proponent in preparing and submitting a Proposal, or participating in negotiations
for a Contract, or other activity related to or arising out of this RFP.
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5.3
No Claims
By submitting a Proposal and participating in the process as outlined in this RFP, Proponents
expressly agree that in no event, including a clam for breach or fundamental breach of contract
by the City or SCDC, will they have any claim against the City or SCDC, or any of their
employees, or representatives or advisors, including any claim to reimburse or compensate the
Proponent in any manner whatsoever, including but not limited to costs of preparation of a
Proposal, cost of participation in the processes described in the RFP, loss of anticipated profits,
loss of opportunity or for any other matter.
5.4
Conflict of Interest
A Proponent shall disclose in its Proposal any actual or potential conflicts of interest and existing
business relationships it may have with the City, its elected or appointed officials or employees.
The City may rely on such disclosure.
5.5
Solicitation of Council Members and City Staff
Proponents and their agents will not contact any member of the City Council or City staff with
respect to this RFP, other than the City Representative named in section 2.6, at any time prior to
the award of a contract or the termination of this RFP.
5.6
Confidentiality
All submissions become the property of the City and will not be returned to the Proponent. All
submissions will be held in confidence by the City unless otherwise required by law. Proponents
should be aware the City is a “public body” defined by and subject to the Freedom of Information
and Protection of Privacy Act of British Columbia.
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SCHEDULE A
FORM OF CONTRACT
The Contract includes the following documents:
1.
2.
3.
4.
CCA 5-1988 Construction Management Standard Form Contract
Supplementary conditions to CCA 5-1988
CCDC 2-2008 Stipulated Price Standard Form Contract
Supplementary conditions to CCDC 2-2008
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SCHEDULE B
FORM OF PROPOSAL
RFP Project Title:
RFP Reference No.:
CONSTRUCTION MANAGER FOR CITY CENTRE LIBRARY
1220-30-05-10
Name of Proponent:
Contact Person and Title:
Business Address:
Telephone:
Fax:
E-Mail Address:
TO:
MANAGER, PURCHASING & PAYMENTS
Finance & Technology Dept.,
Purchasing Section,
City of Surrey,
14245 – 56th Avenue,
Surrey, BC Canada V3X 3A2
Dear Madame:
1.0
I/We, the undersigned duly authorized representative of the Proponent, having received and carefully
reviewed all of the Proposal documents, including the RFP and any issued addenda posted on the City Website, and
having full knowledge of the Site, and having fully informed ourselves as to the intent, difficulties, facilities and local
conditions attendant to performing the Services, submit this Proposal in response to the RFP.
2.0
I/We confirm that the following appendices are attached to and form a part of this Proposal:
Schedule B-1 – Statement of Departures;
Schedule B-2 – Proponent’s Experience, Reputation and Resources;
Schedule B-3 – Proponent’s Technical Proposal (Services);
Schedule B-4 – Proponent's Technical Proposal (Schedule); and
Schedule B-5 – Proponent’s Financial Proposal.
3.0
I/We confirm that this proposal is accurate and true to best of my/our knowledge.
4.0
I/We confirm that, if I/we am/are awarded the Agreement, I/we will at all times be the “prime contractor” as
provided by the Worker's Compensation Act (British Columbia) with respect to the Services. I/we further confirm that
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if I/we become aware that another contractor at the place(s) of the Services has been designated as the “prime
contractor”, I/we will notify the City immediately, and I/we will indemnify and hold the City harmless against any
claims, demands, losses, damages, costs, liabilities or expenses suffered by the City in connection with any failure to
so notify the City.
This Proposal is submitted this _____________________ day of _________________________, 2010.
I/We have the authority to bind the Proponent.
_______________________________________
_______________________________________
(Name of Proponent)
(Name of Proponent)
_______________________________________
_______________________________________
(Signature of Authorized Signatory)
(Signature of Authorized Signatory)
_______________________________________
_______________________________________
(Print Name and Position of Authorized
(Print Name and Position of Authorized
Signatory)
Signatory)
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SCHEDULE B-1
STATEMENT OF DEPARTURES
1.
I/We have reviewed the proposed Contract attached to the RFP as Schedule “A”. If requested by the City,
I/We would be prepared to enter into that Contract, amended by the following departures (list, if any):
Section
2.
Departure / Alternative
The City of Surrey requires that the successful Proponent have the following in place before commencing
the Services:
a)
Workers’ Compensation Board coverage in good standing and further, if an “Owner Operator” is
involved, personal operator protection (P.O.P.) will be provided,
Workers' Compensation Registration Number _________________________________________;
b)
Insurance coverage for the amounts required in the proposed Contract as a minimum, and
generally in compliance with the City’s sample insurance certificate form (available on the City's
web site at www.surrey.ca (search "revenue and risk") titled City of Surrey Certificate of Insurance
Standard Form);
d)
City of Surrey business license; and
e)
If the Proponent is a company, the company name indicated above is registered with the Registrar
of Companies in the Province of British Columbia, Canada, Incorporation Number
___________________.
As of the date of this Proposal, we advise that we have the ability to meet all of the above requirements
except as follows (list, if any):
Section
3.
Departure / Alternative
I/We offer the following alternates to improve the Services described in the RFP (list, if any):
Section
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SCHEDULE B-2
PROPONENT’S EXPERIENCE, REPUTATION AND RESOURCES
Proponents should provide information on the following (use the spaces provided and/or attach additional
pages, if necessary):
(i)
Location of branches, background, stability, structure of the Proponent;
(ii)
Proponent’s relevant experience and qualifications in delivering Services similar to those required
by the RFP;
(iii)
Proponent’s demonstrated ability to provide the Services including Proponent’s system for
managing LEED Certification requirements and Proponent’s policy on quality assurance and quality
control;
(iv)
Proponent’s equipment servicing resources, capability and capacity, as relevant;
(v)
Proponent’s references (name and telephone number). The City's preference is to have a
minimum of three references;
(vi)
Proponent’s financial strength (with evidence such as financial statements, bank references);
(vii)
A designated senior project manager responsible for the day-to-day operations and sufficient
qualified support staff to manage the pre-construction and trade quoted work etc. who have direct
experience in construction of similar or comparable facilities;
(viii)
A designated site superintendent responsible for day-to-day on-site coordination.
(ix)
Contract management, processing of documents, bills, certification of work, commissioning;
(x)
Fire and work place safety program and emergency preparedness.
(xi)
Customer service quality – ability to provide responsive and versatile support is very important,
such that problems are quickly resolved or escalated.
(xii)
Demonstrate an understanding of the complexities of this specific project. Identify specific items
such as sourcing, administration and direction of experienced specialty trades.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
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Proponents should provide information on the background and experience of all key personnel proposed to undertake
the Services (use the spaces provided and/or attach additional pages, if necessary):
Key Personnel (Project Manager and Superintendent at minimum)
Name:
Name:
Years of Experience:
Years of Experience:
Project Name:
Project Name:
Responsibility:
Responsibility:
Name:
Name:
Years of Experience:
Years of Experience:
Project Name:
Project Name:
Responsibility:
Responsibility:
Name:
Name:
Years of Experience:
Years of Experience:
Project Name:
Project Name:
Responsibility:
Responsibility:
Name:
Name:
Years of Experience:
Years of Experience:
Project Name:
Project Name:
Responsibility:
Responsibility:
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SUB CONTRACTORS OR TRADE CONTRACTORS
Proponents should provide the following information on the background and experience of all sub-contractors or
Trade Contractors proposed to undertake a portion of the Pre-Construction or Construction Services (use the spaces
provided and/or attach additional pages, if necessary). If no sub-contractors or Trade Contractors will be taking part in
Pre-Construction or Construction Services, the Proponent should indicate n/a.
Proponents are advised that the project team has engaged in preliminary conversations with some Trade Contractors
who include:

Mardina Construction (tilt-up and cast in place concrete)

AGS (curtain wall glazing and unitized metal panels)

StructureCraft (plywood space frame roof structure & peeler core roof structure)

Zahner (metal panel cladding)

Bosa Construction (CIP walls)

Inland Glass (curtain wall glazing)

Structurlam (plywood space frame roof structure & more cost effective wood version)

Kreth Panel Systems (metal panels)
These firms may be qualified to do the work within their respective trade scopes but they are not the only firms that
may be qualified to complete the work. The City of Surrey has not called for pre-qualification or short-listing of Trade
Contractors to date, although this is expected to take place concurrently with this RFP process.
To help fast-track the Project, Proponents may consider the schematic drawings included within the RFP and include
with their Proposal submissions from various Trade Contractors as selected by the Proponent, including those listed
above or others, who are willing to participate with the City immediately on a design assist or design build basis.
Proponents should ensure that any Trade Contractor proposals submitted are complete in terms of describing the
trade qualifications and experience, scope of Work and with a price proposal sufficient for evaluation purposes by the
Evaluation Team.
Proponents may at their option submit Trade Contractor proposals for any portion of the Work, and such proposals
may include design-build proposals. This provision is intended as an opportunity for Proponents to put forward some
innovative Trade Contractor proposals with the goal of affording the project team all possible opportunities to achieve
the project schedule.
The City intends to enter into a Trade Contract directly with a proposed Trade Contractor on terms satisfactory to the
City. The City will not be obligated to enter into a Trade Contract with every Trade Contractor as may be included in
the Preferred Proponent’s Proposal and the City reserves the express right to select or reject any proposed Trade
Contractor, and to enter into negotiations with a proposed Trade Contractor on any commercial terms, including price.
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DESCRIPTION OF
SERVICES
SUB-CONTRACTORS
YEARS OF
TELEPHONE
OR TRADE
WORKING
NUMBER AND
PROPOSAL
CONTRACTORS NAME
WITH
EMAIL
INCLUDED IN
CONTRACTOR
TRADE
SCHEDULE B-5
YES / NO
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SCHEDULE B-3
PROPONENT’S TECHNICAL PROPOSAL (SERVICES)
Proponents should provide the following (use the spaces provided and/or attach additional pages, if
necessary):
(i)
a narrative that illustrates an understanding of the City’s requirements and Services;
(ii)
a description of the general approach and methodology that the Proponent would take in
performing the Services including specifications and requirements;
(iii)
a narrative that illustrates how the Proponent will complete the scope of Services, manage the
Services, and accomplish required objectives within the City’s schedule. Plan should include
project management procedure and methods and any technology based tools used to document,
monitor and control scope, schedule, budget and quality of work and include a brief narrative
approach to the following issues: communication, cost control during design and construction,
value engineering, scheduling, double shifting, qualification of trade contractors, LEED certification
and incorporation of sustainable strategies;
(iv)
a description of the standards to be met by the Proponent in providing the Services;
(v)
experience with complex exposed wood structures;
(vi)
experience with phasing of project; successful experience with fast-tracking of major projects;
(vii)
experience with materials handling, site management and traffic control;
(viii)
experience with on site quality control methods;
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SCHEDULE B-4
PROPONENT’S TECHNICAL PROPOSAL (SCHEDULE)
Proponents should provide a detailed schedule, with major item descriptions and time indicating a
commitment to perform the Contract within the time specified (use the spaces provided and/or attach
additional pages, if necessary).
Due to the aggressive nature of the schedule, the project is anticipated to be procured under a fast track
delivery approach requiring sequential bidding and award of various trade contracts as the design proceeds.
The Proponent is expected to create a schedule that should reflect the Proponents best assessment of the
design/construction duration as it relates to the required project completion date of March 2011 at the most
economical project cost.
It is expected that the design phase will continue until at least July 2010, perhaps longer. It is expected that
a daily second shift will be required to meet the schedule.
MILESTONE DATES __________________________________
ACTIVITY
SCHEDULE
1
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SCHEDULE B-5
PROPONENT’S FINANCIAL PROPOSAL
Indicate the Proponent’s proposed fees (excluding GST/HST), and the basis of calculation (use the spaces provided
and/or attach additional pages, if necessary) as follows (as applicable). Having fully examined the site, existing
building and all conditions affecting the Services, and having carefully read and examined the RFP documents and
addenda (if any) issued, we offer to furnish all work covered by this RFP for the stipulated separate prices of:
Price #1
A Lump Sum Fixed cost for General Conditions, Expenses and Overheads
for CCA 5 1988 Construction Management contract
(as modified by the City’s Supplementary Conditions)
Provide detailed breakdown of General Conditions as attached
$ ___________________________
Price #2
A Lump Sum Fixed cost for General Conditions, Expenses & Overheads
for CCDC 2-2008 Stipulated Sum contract
(as modified by the City’s Supplementary Conditions)
Provide detailed breakdown of General Conditions as attached
$ ___________________________
Price #3
Fixed Percentage Fee based on a CCA 5-1988 Construction Management
contract (as modified by the City’s Supplementary Conditions).
___________________________%
Price #4
Fixed Percentage Fee based on a CCDC 2-2008 Stipulated Sum
contract (as modified by the City’s Supplementary Conditions)
___________________________%
The proposed Fixed Percentage Fee includes, but not be limited to the following: (1) the contract profit for the
General Contractor; and (2) costs for all office functions, not directly related to the site operations of the project, the
corporate project director, general accounting, project estimating, purchasing, and administrative functions. The Fixed
Percentage Fee will be applied against the sub-trade contract prices and will be used to calculate the Stipulated Price
Contract for the total project. Should project construction proceed before the Stipulated Price Contract is established,
the Proponent will be paid the cost of Services and a mark-up equal to the Construction Management fee as a
reimbursable cost until such time as the Stipulated Price Contract is established. Upon the establishment of the
Stipulated Price Contract, the value of all such reimbursable Service cost and mark-up paid to date shall be deducted
from the value of the Fixed Percentage Fee established under the Stipulated Price Contract.
Price #5
Trade Contractor Proposals (attach complete details of proposals).
State the construction duration, as attached Schedule B-4
______________________ weeks.
We confirm that the above stated prices include all applicable Federal and Provincial sales taxes and customs and
excise taxes in force at this date but excludes the Federal Goods and Services Tax (GST) and Harmonized Sales
Tax (HST) as applicable.
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Price #1 and #2 General Conditions, Expenses & Overheads
Please complete the form below and submit with your Proposal. This list should not be considered as exhaustive and
Proponents should provide pricing to items on the list that are applicable and extend the list as necessary to include
other items they consider needed for the scope of Services to be provided for this project. Price #1 and #2 may
relate in part to the proposed construction schedule. However, any change in the final construction schedule
duration, from that proposed, will not be cause to change Price #1 and #2
CODE
CATEGORY
Superintendent (Structure/Trades)
Superintendent (Finishes)
Site Engineer / Coordinator
Quality Control
Project Manager(s)
Other staffing
Administrative Expenses
Safety Officer / First Aid
First Aid Equip / Trailer
Site Security: gates / regular time
Site Security: off hours
Employee Travel / Expenses
Site Offices / meeting / lunch rooms
Owner’s / consultant office
Site Office Equip / Supplies
Fax/ copier / computer / email
Printing / additional drawings
Courier / deliveries
Storage Buildings
Hoarding / street use
Ladders / Barricades
Fire Protection / Equipment
Project Signage / site signage
Traffic Control
Street cleaning
On-going Clean Up
Garbage Bins / disposal fees
Final Clean
Communication / Radios
Photographs / video
Equipment Rentals
Small Tools
Miscellaneous pumping / submersibles
Inspections / Testing
Surveying / Layout
Hoisting
Crane-age
Man / material hoist
Cartage / Delivery
Finish Protection
Heritage Protection
Temp. – Phones / cells / cable
Temp. – Hydro Connection
Temp. – Hydro Usage
Temp. – Distribution / wire / lights
Temp. – Water
Temp. – Heat / hoard / snow
Temp. – Waterproofing / Roofing
Temp. – Toilets / washrooms
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UNIT
RATE
PRICE
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Request for Proposals
February 3, 2010
CODE
CATEGORY
City sidewalk / lane rentals
Permits / Licenses / Fees
Insurance
50% Performance & L&M Bonding
Close out, manuals, as built
Legal / Statutory declarations / contracts
Additions items
QUANTITY
UNIT
RATE
PRICE
Total General Expenses & Overhead:
TOTAL PROPOSAL PRICE (excluding
taxes):
Price #5 Trade Contractor Proposals
Trade
Scope of Work
Price
Additional Expenses:
The proposed Contracts attached as Schedule "A" to the RFP provide that expenses are to be included within the
fee, other than the expenses listed in the Contract as disbursements. Details of disbursements are to be shown in
the chart above. Please indicate any expenses that would be payable in addition to the proposed fee and proposed
disbursements set out above:
Payment Terms:
A cash discount of _______% will be allowed if account is paid within _____ days, or the_________ day of the month
following, or net 30 days, on a best effort basis.
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SCHEDULE C
SCHEMATIC DRAWINGS & SCHEMATIC DESIGN REPORTS
1.
SCHEMATIC DRAWINGS & SCHEMATIC DESIGN REPORTS – FOR INFORMATION
LIST OF CONTENT
DATE
PAGES
1.
Architectural Basement Plan – Preliminary
January 29, 2010
1
2.
Architectural Plans – Ground to Fourth Floor
January 7, 2010
2-5
3.
Architectural Roof Plan
February 2, 2010
6
4.
Architectural Sections
January 12, 2010
7-9
5.
Architectural Elevations – CIP & Tilt Up
January 12, 2010
10-13
6.
Architectural Elevations – Alternate for Metal Panels
January 12, 2010
14-17
7.
Four Options for Exterior Wall
February 2, 2010
18-24
8.
Added Basement Level + Potential Third Elevator
February 2, 2010
9.
Structural Schematic Report
25
January 2010
26-29
January 11, 2010
30-33
34-37
10.
Structural Schematic Drawings for CIP
11.
Updated Structural Shear Wall Sizes for CIP
January 2010
12.
Shear Wall Layout for Tilt up & Metal Panels
January 26, 2010
38
13.
Footing Layout for Tilt up & Metal Panels
January 29, 2010
39
14.
Mechanical Schematic Report
15.
January 2010
40-55
Mechanical Schematic Drawings
January 6, 2010
56-59
16.
Mechanical Schematic Drawings Updated with Mechanical Equipment on Roof
January 26, 2010
60
17.
Electrical Schematic Report
January 6, 2010
61-92
18.
Electrical Schematic Single Line Drawing
19.
Geotechnical Soils Report
January 15, 2010
94-112
20.
Draft Code Report
January 18, 2010
113-120
2.
December 24, 2009
93
FTP SITE
To view and/or print drawings and schematic design reports, click on the FTP link below, enter the logon
and password when prompted, locate folder 1220-30-05-10 and proceed.
To view this FTP site in Windows Explorer, click Page, and then open FTP Site in Windows Explorer.
ftp://ftp.surrey.ca/
Log on:
pur
Password:
welcome
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February 3, 2010