SCHEDULE B - QUOTATION
RFQ Title:
Tree Risk Abatement
RFQ No:
1220-040-2013-69
CONTRACTOR
Legal Name: ___________________________________________________________________
Address:
___________________________________________________________________
Phone:
___________________________________________________________________
Fax:
___________________________________________________________________
Email:
___________________________________________________________________
CITY OF SURREY
City Representative:
Kam Grewal, CMA,BBA, Corporate Audit Manager, Acting Purchasing and
Accounts Payable Manager
Address:
City of Surrey, City Operations Works Yard, Purchasing Section, 1st Floor
6645-148 Street, Surrey, B.C. Canada V3S 3C7
Telephone:
Fax:
Email for PDF Files:
604-590-7274
604-599-0956
purchasing@surrey.ca
1.
If this Quotation is accepted by the City, a contract will be created as described in:
(a)
the Agreement;
(b)
the RFQ; and
(c)
other terms, if any, that are agreed to by the parties in writing.
2.
Capitalized terms used and not defined in this Quotation will have the meanings given to them in the
Agreement and RFQ. Except as specifically modified by this Quotation, all terms, conditions,
representations, warranties and covenants as set out in the Agreement and RFQ will remain in full
force and effect.
3.
I/We have reviewed the RFQ Attachment 1 - Agreement. If requested by the City, I/we would be
prepared to enter into the Agreement, amended by the following departures (list, if any):
Section
4.
Requested Departure(s) / Alternative(s)
The City requires that the successful Contractor have the following in place before providing the
Goods and Services:
(a)
Workers’ Compensation Board coverage in good standing and further, if an “Owner
Operator” is involved, personal operator protection (P.O.P.) will be provided,
Workers' Compensation Registration Number: _________________________________;
(b)
Prime Contractor qualified coordinator is Name: ________________________________
and Contact Number: __________________________;
(c)
Insurance coverage for the amounts required in the Agreement as a minimum, naming the
City as additional insured and generally in compliance with the City’s sample insurance
certificate form (available on the City's web site at www.surrey.ca see Standard Certificate
of Insurance;
(d)
City of Surrey business license Number: ________________________________________
(e)
If the Contractor's Goods and Services are subject to GST,
the Contractor's GST Number is ___________________________________________; and
(f)
If the Contractor is a company, the company name indicated above is registered with the
Registrar of Companies in the Province of British Columbia, Canada,
Incorporation Number ______________________________________________________.
As of the date of this Quotation, we advise that we have the ability to meet all of the above
requirements except as follows (list, if any):
Requested Departure(s) / Alternative(s)
5.
The Contractor acknowledges that the departures it has requested in Sections 3 and 4 of this
Quotation will not form part of the Agreement unless and until the City agrees to them in writing by
initialing or otherwise specifically consenting in writing to be bound by any of them.
SECTION B-1
Changes and Additions to Specifications and Scope:
6.
In addition to the warranties provided in the Agreement, this Quotation includes the following
warranties:
RFQ #1220-040-2013-069
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7.
I/We have reviewed the RFQ Attachment 1, Schedule A – Specifications of Goods and Scope of
Services. If requested by the City, I/we would be prepared to meet those requirements, amended
by the following departures and additions (list, if any):
Requested Departure(s) / Alternative(s) / Addition(s)
- END OF PAGE -
RFQ #1220-040-2013-069
Page 3 of 8
SECTION B-2
Fees and Payments
Indicate the Contractor’s hourly rates (excluding GST) in the table below.
Note: The City will only pay for actual time worked, exclusive of lunch break. Two paid coffee breaks
of 10 minutes is standard practice. The City will only pay up to and upon leaving last job site of the
day. This means there will be no ‘in and out’ travel time charged to the City.
Schedule of Rates:
Item
No.
Section A: REMOVAL CREWS
1. Tree Climber, I.S.A. Certified Arborist, certified 3 years prior to contract start
(I.S.A. Certified Tree Worker/Climber Specialist preferred)
1 Climber
2. Climbing Crew
1 Climber, I.S.A. Certified Arborist, certified 3 years prior to contract start
(I.S.A. Certified Tree Worker/Climber Specialist preferred)
1 Groundperson
a. No Chipper or dump-box truck
b. Chipper; no dump-box truck. Chips remain on site.
c. Chipper and 5 ton dump-box truck
3. Lift Truck Crew
1 Lift Truck Operator, certified 3 years prior to contract start
1 Groundperson
a. 50 ft. lift truck with chipper
4. Tree Faller
1 Faller Certification (BC Forest Safety Council)
1 Groundperson
a. No Chipper or dump-box truck
b. Chipper; no dump-box truck. Chips remain on site.
c. Chipper and 5 ton dump-box truck
SECTION B: TREE PRUNING AND REMOVAL CREWS
5. Arboricultural Climbing
1 Climber, I.S.A. Certified Arborist, certified 3 years prior to contract start, and
I.S.A. Certified Tree Worker/Climber Specialist
1 Groundperson
a. No chipper or dump truck-box truck
b. Chipper; no dump-box truck, Chips remain on site
c. Chipper and 5 ton dump-box truck
6. Arboricultural Lift Truck Crew
1 Arborist Lift Operator, I.S.A. Certified Arborist, certified 3 years prior to
contract start
1 Groundperson
a. 50 ft. lift truck with chipper
SECTION C: UTILITY LINE WORK
7. Utility Line Crew
1 Certified Utility Arborist, certified 3 years prior to contract start
1 Groundperson
a. 50 ft. lift truck with Chipper
SECTION D: ADDITIONAL SERVICES
8. Traffic Control with Flag Person
Additional Flag person for all the above works.
9. Aerial tree risk assessment
1 Climber - I.S.A. Certified Tree Worker/Climber Specialist, Tree Risk
Assessor Certification, and resistograph experience preferred
10. All Terrain Vehicles for pulling chippers into forested areas using forest trails.
Maximum width 42 inches.
11. Chipper
12. Operator
SECTION E: HI-AB TRUCK FOR SHORT LOG HAULING, WITH OPERATOR
RFQ #1220-040-2013-069
Hourly Rates
After Hours
Regular
Rates
Rates
Description
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
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Notes:
Chipper must be capable of chipping 6” - 8” diameter branches
Chainsaws must use vegetable based chain oil
Payment Terms:
A cash discount of _______% will be allowed if account is paid within _____ days, or the_________ day
of the month following, or net 30 days, on a best effort basis.
SECTION B-3
Key Personnel & Sub-Contractors:
10.
Contractor should provide information on the background and experience of all key personnel
proposed to provide the Goods and Services (use the spaces provided and/or attach additional
pages, if necessary):
Key Personnel
Name:
Experience:
________________________________________________________________
Dates:
Project Name:
Responsibility:
11.
Contractor should provide the following information on the background and experience of all
sub-contractors and material suppliers proposed to undertake a portion of the Goods and
Services (use the spaces provided and/or attach additional pages, if necessary):
DESCRIPTION OF
GOODS AND
SERVICES
SUB-CONTRACTORS &
MATERIAL SUPPLIERS
NAMES
YEARS OF
WORKING WITH
CONTRACTOR
TELEPHONE NUMBER
AND EMAIL
SECTION B-4
Experience and References:
12.
Contractor's relevant experience and qualifications in delivering Goods and Services similar to
those required by the Agreement (use the spaces provided and/or attach additional pages, if
necessary):
RFQ #1220-040-2013-069
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13.
Contractor's references (name and telephone number) (use the spaces provided and/or attach
additional pages, if necessary). The City's preference is to have a minimum of three references:
14.
Health and Safety Program
The quality of the contractors in house program to manage safety, shall be considered in the
Contractor quotation evaluation.
(a) Does your firm have a written safety program in place that meets the requirements of the
Workers Compensation Board of BC. Yes ___ No ___
(b) If No, describe how safety training is accomplished.
RFQ #1220-040-2013-069
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15.
Sustainable practices and Initiatives
Describe all initiatives, policies or programs that illustrates your firm’s efforts towards sustainable
practices and responsibility and in provising the services.
16.
Value added
Please provide information on what makes your firm innovative, what is your competitive
advantage, and what other services your firm provides that would assist or be of benefit to the City
of Surrey.
17.
Equipment and Vehicle
Equipment, vehicles and tools used at the work site must be clearly identified. Please list
Contractor’s major vehicles and equipment proposed to be used in provising the service.
Demonstration of the equipment, vehicles and tools offered may be required and should comply
with all applicable standards, requirements and governing regulations of the CSA and the BC motor
vehicle act.
Equipment and Vehicles
Equipment
RFQ #1220-040-2013-069
Make/Model
Year
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18.
I/We the undersigned duly authorized representatives of the Contractor, having received and
carefully reviewed the RFQ and the Agreement, submit this Quotation in response to the RFQ.
This Quotation is executed by the Contractor this _______ day of _______________, 20__.
________________________________________
(Legal Name of Contractor)
_________________________________________
(Signature of Authorized Signatory)
________________________________________
(Signature of Authorized Signatory)
_________________________________________
(Print Name and Position of Authorized Signatory)
________________________________________
(Print Name and Position of Authorized Signatory)
RFQ #1220-040-2013-069
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