PLANNING COUNCIL MEETING
November 9, 2011
Wetherell Center Board Room
2:30 – 4:00 pm
Present
Members: Susan Antillon, Rhodella Brown, Mary Bruno, LeeAnn Davis, Shana Deyo, Nancy Duke, Steve
Eckman, Angie Falconetti, Michael Flota, Cass Fowler, Veronica Frank, Barry Gibson, Gabriel
Gomez, Judy Haydt, Lee Kenyon, Kathleen Lazarus, Michelle Lee, Tom LoBasso, Don
Matthews, Michelle McCraney, Mike Moore, Nancy Morgan, Max Nagiel, Michelle Parker,
Dick Pastor, Susan Pate, Joanne Pinkston-McDuffie, Andrea Reese, Evan Rivers, Jane Rosati,
Amy Szoka, Harry Russo, Harun Thomas, Don Travis, Eric Urff, Hector Valle, Jennifer Walsh,
Cathy Webb, Dustin Weeks, Ted Wygant, Nabeel Yousef
I.
Introduction / Title III
Tom LoBasso reviewed the Title III initiative and the handout regarding how to submit ideas (due
by February 2012).
II.
College Updates
Sharon Crow presented a legislative update which highlighted budget shortfalls, unemployment,
PECO shortfalls, substantive issues, and the College’s priorities for funding requests.
Harry Russo and Gabriel Gomez presented the College’s latest advertising and marketing
campaign ideas; “Stay closer, go further,” “I choose…,” and “Daytona State of Mind.”
Nancy Morgan gave a SACS update. The first draft is in the process of being reviewed by
content experts. The QEP survey is still open, please complete the survey for the benefit of all.
III.
Employee Satisfaction Survey
Susan Antillon gave an update on the status of the Employee Satisfaction Survey. She reviewed
the timeline and the eight additional questions that resulted from the survey committee. The
questions will be sent through Tom to the Executive Staff. If approved the survey is expected to
be sent via e-mail to full-time faculty and staff by November 21- November 30.
IV.
Procedure and Policy Development
Michelle McCraney gave an update on the status of the Procedure and Policy Development
model. She shared the committee’s timeline and the committee’s discussion on differences
between policies, procedures, guidelines, and processes. The committee will reconvene on
Monday to develop the model. A report will be submitted to Tom for the President’s review.
V.
Committee Reports
a. Administrative Unit Review – Max Nagiel / Michelle Parker
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November 9, 2011
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The Administrative Unit Review Committee has their next meeting today. We are starting to
receive the initial drafts for the 19 units we are reviewing and plan on discussing them today. Our
next meeting is on 12/1 and we are hoping to have all drafts in at that time.
b. College Life – Bruce Cook / Harun Thomas
The College Life Committee met on October 24 and began the meeting with a discussion about
student involvement on campus and the ways the committee might be able to get involved. Bruce
Cook proposed two ideas for future projects—a speaker for the Spring and a community service
project—and opened the floor for suggestions at the conclusion of the meeting. The committee
will meet on November 28.
c. Enrollment Development – LeeAnn Davis / Dick Pastor
The Enrollment Development Committee decided to focus on Retention issues this year. Tom
LoBasso discussed the college’s core indicators with the committee and the Retention issues we
have with prep students after they complete this prep courses. The planning council was asked to
attend a presentation on the “Grades First” software which is a retention tool currently in use by
the Athletic department. The committee discussed issues with the TRACS early intervention
system and that faculty don’t seem to understand what it is for and how to use it.
d. Faculty and Staff Development – James Greene / Harry Russo
The Faculty and Staff Development Committee reviewed SPD / Tuition Reimbursement / Faculty
Sabbaticals and the eventual re-establishment of a Faculty and Staff Development office.
e. Grants – Michael Flota / Ted Sofianos
The Grants Committee discussed several topics including a theme for the committee's first year
"Creating a Research-Friendly Culture" that would include an incentive model. Policies such as
stipends or release time for grant writers, workshops, student assistantships and grants mentoring
are among those under consideration. The Committee is in the midst of delegating members to
research the viability of these options. The committee discussed the impact of other college-wide
efforts such as the Title III grant and the Faculty Senate's overhaul of the tenure and promotion
procedures.
f. Institutional Advancement – Gabriel Gomez / Judy Haydt
The Institutional Advancement Committee met for second time. We are on the verge of putting
forth a proposal addressing the need to take advantage of outside community traffic on campus
during public events. We feel these occasions should be used to communicate more general
marketing/admissions info to visitors on campus. A Heads-up memo to implicated departments is
forthcoming.
g. Institutional Technology – Anindya Paul / Eric Urff
The Institutional Technology Committee had no report.
h. Instructional Program Review – Jim Backer / Rhodella Brown / Nick Petropouleas
The Instructional Program Review Committee held their second meeting on Monday, October 24,
2011. During this meeting members reviewed the different types of programs offered at Daytona
State. In addition, we identified the common threads between all program reviews and those
Planning Council Meeting
November 9, 2011
Page 3
specific to occupational programs. The mission, description, student learning outcomes, program
outcomes and institutional outcomes assessment are common to all different programs along and
using that information to improve curriculum content and instructional delivery. The following
are only common to occupational programs: technical skills attainment assessment, workplace
relevance, different student demographic categories, advisory boards, and some programs have
external accreditation or licensing.
i. Operational Effectiveness and Accountability – Susan Antillon / Janet Parish
The Operational Effectiveness and Accountability Committee met and discussed the charge of the
committee. They also brainstormed cost saving ideas. The committee will also be
administering a survey to solicit further ideas to improve efficiency and reduce costs.
j. Strategic Planning and Assessment – Mary Bruno / Dustin Weeks
The Strategic Planning and Assessment Committee will be holding their second meeting,
Thursday, November 10 in room 204 in the Daytona Campus Library. The committee will be
reviewing the college’s performance measures. The committee will also be asking Planning
Council Committees, Constituent Groups, and SACS Committees for input for both current
activities that meet this year’s Annual Plan goals and for suggestions for issues that should be
included in next year’s Annual Plan.
k. Teaching and Learning – Susan Pate / Evan Rivers
The Teaching and Learning Committee had no report.
Constituent Heads:
Constituent heads had no reports.
Business/Conclusions:
Michelle McCraney presented the minutes from the last Planning Council meeting, and hearing no
corrections, approved the minutes. Planning Council minutes and other council documents are
located on the Portal. Co-Chairs may upload minutes from committee meetings to their respective
folders on the Portal. A Planning Council meeting has been added to the calendar on December 12.
Adjournment:
The meeting adjourned at 4:05 p.m.
Next Meeting: The next Planning Council Co-Chairs meeting will be January 11, 2011 at 3:30 p.m.
in the Wetherell Center Board Room. The next Planning Council meeting will be December 12, 2011
at 2:30 p.m. in the Wetherell Center’s Board Room.