PROPOSAL FORMAT FOR PRESENTATION TO THE IT EXECUTIVE ADVISORY BOARD
Introduction:
Agenda item:
“IT Product Review Items”
1. Product Review Initiation Form
Product Pre-Proposal:
Agenda item:
1.
2.
3.
4.
“Discussion Items”
Product Review Initiation Form
Statement of strategic value related to the sponsoring VP strategic plan (Return on Investment)
Statement of data integration potential
Draft communication plan
Final Product Proposal (No more than 10 pages – no screenshots):
Agenda item:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
“Action Items”
Results of Product Review (Greg’s summary statement)
Statement of strategic value related to the sponsoring VP strategic plan
Statement of data integration potential
Total cost, funding source, source of reoccurring and maintenance funds. (unit specific
resources)
Other resources outside the unit (support and functional user support) including (but not limited
to) development/implementation personnel, maintenance and upgrade personnel, hardware,
software licensing, infrastructure, functional user commitment, support, and training resources.
Instructional outcome impact, i.e. did the Educational Technology Committee and/or Faculty
Senate AITC have input on the request and do they endorse it.
Implementation timeline milestones including (but not limited to) proposed go-live date, project
kick-off date, functional user testing timeline, proposed beta/pilot testing, and/or proof of
concept.
Completed Business and Finance Contract Review Checklist
Overview of the communication plan milestones including (but not limited to) announcement,
vetting, campus community participation, demonstration of product, governance committee
review and approval, and go-live launch.
Data integration plan with data steward input.