Human
Resources.
This is a template letter only and should be changed as necessary to reflect the circumstances of the individual case.
PERSONAL
<Manager’s name/address>
<Date>
Enquiries: <Chair of panel>
Dear <Name>,
[*Delete as appropriate]
I write to invite you to the X hearing/meeting of <specify name and department of staff
member subject to the X hearing/meeting>, on
<date/time>. The hearing will take place at
DATE
<location>.
The panel has been convened to consider the [*allegations/issues of concern] in relation
to <name of staff member subject to the procedure>.
Insert a paragraph detailing the allegations/issue based on the letter to the staff member
inviting them to a hearing/meeting.
I would like to ask you to appear at the hearing/meeting to present the management case to
the X panel. The panel will comprise <specify names/designation of panel members and any
note-taker if relevant>.
I would be grateful if you could confirm your attendance with <specify contact name> by
<date>. <Name of contact> details are <specify>.
Please find attached a letter inviting <name of staff member> to the hearing. If you have any
queries about the hearing please contact me on extension number <specify> or via email at:
<email address>
Yours sincerely
<Name/Designation of Chair of Panel>
Enc.