Charles Farrell, Rick Gonzales, Susan Harrison, Terry Classen, Beth Hellwig, Michael Umhoefer
ACTION ITEMS FROM LAST MEETING:
Bray/Burt Hill Provide mechanical layouts.
Charles Farrell Provide copy of layout of servery to Sodexo.
Beth Hellwig
Implement changes into second floor plan and provide to Committee.
Change layouts to reflect restroom exit doors swinging out.
Set up furniture for spacing issues.
Provide inventory of current furniture to be used in new building.
Student meeting on July 14 from 4:30 – 6:00 p.m.
1.
The minutes were discussed. It was decided to put the action items in the agenda for the next meeting.
The minutes were approved.
2.
Media Room – Comments were received on the media room. There were thoughts of moving some of the meeting rooms to the second floor and the media room to the third floor. Service would decrease as catering would have to run between the floors. It would be beneficial for Orientation to have everything on the third floor. Charles would like to sit down with the Orientation people and explain how he thinks it could work to their advantage. The committee agreed to leave the media room on the second floor.
3.
Seating space is a concern, but the committee feels Bray/Burt Hill is working on this. The retail space was brought up as a source for additional seating. It was decided this would not be an option for the architects. The little alcoves mentioned at the last meeting were mentioned as another option. This would change the exterior look of the building. Covering some of the terraces on the second floor was also suggested. This would be a viable option with the climate in this area. Beth will have Bray/Burt Hill take a look at covering the terraces and give the committee a cost estimate. Different options for the remaining terrace space were discussed. Closing this area needs to blend into the current design. If the little alcoves were added, could balconies be put on top of them on second floor? This might not work with the current design.
4.
The ballrooms have been changed. There is no permanent stage. One issue is the sound and light booth. Extra reinforcement will be needed in the roof deck to support lighting and production. The amount of seating is acceptable.
5.
Questions were raised on what type of ceiling would be in the ballrooms. Still looking for curved ceiling.
Overall the committee is pleased with the ballroom. There are still concerns over storage space. The committee will wait to see further developments on the fourth floor. There may be issues on the fourth floor storage area with sound. The committee will ask Bray/Burt Hill what the space under the theatre will be used for.
6.
Beth is looking for members of the committee to attend the Nursing meeting this afternoon.

7.
Terry and Rick went to the meeting with the City. A lot of information was covered. Beth will distribute the minutes from that meeting to the committee. The site engineers may need to propose shifting the building to the east. There needs to be more communication between the consultants. This will be addressed with Bray. Zoning and Planning felt a one to one replacement of parking space might be necessary. The environmental impact statement is needed before October and it was questioned whether this could happen. The Children’s Center is also waiting to present to Zoning and Planning.
With the Children’s Center, the education building and new university center under construction, parking issues will need to be solved.
8.
It was felt the first priority should be figuring out temporary parking during construction. One big issue is supporting these efforts. Options for parking were discussed extensively.
9.
Is the Steering Committee’s meeting time 8:00 - noon or 9:00 - 11:00? It was decided to meet from 8:15
– noon.
10.
Susan Harrison put together a presentation to present to Bray/Burt Hill on finishes. She had questions for the committee to answer. She went through the presentation and the committee offered input.
11.
The committee agreed to request Bray/Burt Hill generate a story board on what a modern lodge concept consists of.
12.
Agenda for the July 14 th will be the second floor. The committee would prefer only committee members attend that meeting. July 27 was picked as the date to invite Davies staff to a meeting to review the layout. A few students could also be invited. It was decided to invite the Building Committee on August
4 from 10:30 - noon.
13.
Meeting adjourned.