Charles Farrell, Rick Gonzales, Susan Harrison, Terry Classen, Beth Hellwig, Michael Umhoefer, Stephen Kuhnen,
Rick Gonzales, Ray Maggi, Shawn, Tim Luttrell, David Hatton, Kate Sullivan, Jeff Kosloske, Tim Lauer
ACTION ITEMS FROM PREVIOUS MEETINGS:
Bray/Burt Hill Provide mechanical layouts.
Implement changes into second floor plan and provide to Committee.
Change layouts to reflect restroom exit doors swinging out.
Charles Farrell Provide copy of layout of servery to Sodexo.
Set up furniture for spacing issues.
Provide inventory of current furniture to be used in new building.
Beth Hellwig Student meeting on July 14 from 4:30 – 6:00 p.m.
Need campus policy on alcohol use
Need information on placement of “special” trees
1.
Minutes approved.
2.
Site Plan Review – Dry Land Access – One option of dry land access is off of Roosevelt by Phillips. City recommended leaving Garfield open and improving Putnam Drive to utilize access road by nursing and eventually make the road permanent. This is the option preferred by the campus. A final decision needs to be made by February. Gravel would be acceptable and the road would have to be maintained.
It currently meets dry land access requirements.
3.
Building location issue – Rettler’s opening comment at the July 2 meeting with city representatives was they thought the building would have to be shifted. This came as a surprise to Terry and Rick. Bray/Burt
Hill state that Rettler shifted the building 7 feet to the east. This still maintains the needed distance from Phillips.
4.
Communication between all parties including but not limited to subcontractors, consultants, DFS,
System, the city of Eau Claire and UW-Eau Claire needs to be enhanced and increased so we can all be on the same page.
5.
Parking – This project will have to be approved by the City Council and the Plan Commission. Darryl
Tufte’s judgment was that the project did not have to go to the Waterways and Parks Commission.
Darryl speculated that UW-Eau Claire would need to provide one to one replacement plans for any parking loss. A one for one may not be enough as the community feels there are already an insufficient number of parking spots. City Council approval is needed before going to the Board of Regents in
October. All three comprehensive building plans need to meet with the Plan Commission as a campus to explain what is going on in the next 12 – 18 months. The environmental impact statement also needs to be substantially completed before the Board of Regents meeting in October.
6.
Before the projects go to the Board of Regents we need preliminary approval of the site plan from the
City Plan Commission. Parking will be one item the City will comment on during this approval. If

additional parking is required on campus, this is a campus issue and not funded by the students under this project. Also, a draft EIS report will be provided and a public meeting will be held before the Board of Regents meets.
7.
A question was raised on whether the Board of Regents meeting in October is set in stone or can the submission of the project be held off for a month. There can be no delay and still me the schedule presented in May
8.
The committee needs to get a date for the design team to make a presentation to the Plan Commission.
9.
The Chancellor needs to talk to Mike Huggins, the city manager, to help get the University projects through the Plan Commission and City Council.
10.
The next meeting with Bray/Burt Hill is July 28 and they would like to finalize design. This needs to be completed in order to go to Board of Regents meeting in October.
11.
Peer Review will be sometime in September.
12.
Concern over mechanical requirements was raised. Design team has been working on this in the background and is further along than shown on plans.
13.
On July 27, Bray/Burt Hill and the Steering Committee will meet to discuss mechanical issues.
14.
The committee will develop a list for Bray/Burt Hill of outstanding issues. The design team is willing to stay after July 28 to work with the committee.
15.
Site plan – Bray/Burt Hill met with a landscape consultant yesterday. Bray/Burt Hill had drawings of what the consultant designed. The plan included transitional landscaping bringing Putnam Park into the campus. Little Niagara was enhanced to a more natural setting. Entry plazas were added on the north and south side of the building. The landscape consultant believes the two Kent State trees are dead.
The University is trying to get away from naming trees. Using some other method to honor individuals, etc. will be a better strategy. The design showed formal landscaping for the quad with an amphitheatre.
There would be three crossings over Little Niagara. It is preferred that the culverts be removed and replaced with a free standing bridge over the top of the creek. Maintenance would be much easier. The campus needs to get a committee together to address the Little Niagara restoration.
16.
There is a loss of parking due to the treed area where the sidewalk goes up the hill.
17.
Bray/Burt Hill walked the committee through the landscaped areas and explained elevations of sidewalks and seating areas.
18.
Space for serving food was raised as an issue but Charles thought he could still accommodate with the new plans.
19.
Tim and Michael felt the open quad should have trees but still allow for Frisbee and football and other activities.
20.
Water retention will go to the creek. The other retention spot would be the treed area where the sidewalk goes to upper campus.
21.
Parking on the east side of the building was reduced to 56 spaces. Tim thought a few more stalls could be added. Curb line along Phillips is still the same.
22.
To enter from Nursing, they will have walk either east to the front entrance of the building or else to the west and enter on the northwest side. The issues with Nursing need to be elevated to the Chancellor’s level. Susan Harrison asked for any options to improve the entrances for Nursing. Lengthy discussion on the issues with Nursing. There are really no other options according to DFS, System and Bray/Burt Hill.
23.
Bray/Burt Hill showed additional examples of landscaping. They also showed different types of amphitheatres.

24.
The issue of bringing buses into the parking lot was raised as an issue with city officials. It would put extra time on their route and would be obstructed because of the present practice of “predatory parking”. A new person is coming in to the City Transit Department and will have to address this issue.
25.
Bray/Burt Hill summarized changes they had made to each floor.
26.
First Floor - a.
Added electrical and telecom spaces in appropriate places b.
Moved vending area to inside of front door and reduced restrooms to one for women and one for men. Showed another version with two fixtures in each one. May need to pick up a little space from vestibule for this option. Third option was two full stall but vending moves back to the lounge. This was not an option the committee wanted to consider. Added restroom discussion to next week’s agenda. Agreed to leave vending where it is at. c.
Put a glass wall on the conference room in the Blugold area. d.
Two elevators – Elevator expert recommended two elevators. Two 2500 pound capacity elevators which mean 8 – 10 people per elevator. e.
Opened up the stairs by elevator. Added more drop down spots for computers. f.
Problem with the direction of the egress stairs. This may require further discussion. g.
Capacity of seating increased to 1600 seats. Did not take retail space for seating. h.
Servery entrance was increased by decreasing size of coffee shop and the Green Bean.
Approximately 1/3 less space for each. i.
Cabin entry was changed with a vestibule added. j.
Adding a fire door that comes down from the ceiling was thought to be a great solution to several problems. k.
There is enough room on the landing for The Cabin if there is a window on the stairs. Make window translucent or small. l.
Design team should be receiving drawings from Barnes and Noble. UW-Eau Claire will decide finishes for the bookstore.
27.
Second Floor a.
Enclose columns and make little seating areas. Incorporate aquariums to divide space. b.
Question was asked about enclosing terrace space. Issue with keeping the footprint the same.
Since seating capacity increased, no need to consider this. c.
Green roof – What can you plant there? Prairie grass was mentioned as an option but it will have to be evaluated as to what is appropriate. Need a realistic expectation on what a green roof is. Very work intensive for the first couple of years. Will be brown at times. Opportunities for different departments to maintain. This needs to be further evaluated. Meeting with
Biology this fall. d.
Requested the media room be moved back to the second floor. Will have to add/move electrical closets. Possibility of making the meeting room that will now be on third floor one room with a partition to split into two rooms if necessary. e.
Student organization complex – pods of cubicles – need 12 seats associated with student senate.
Don’t have enough tables and chairs. Formation of desks doesn’t work as shown on plan. Need larger lounge area. A little too much room given to reception area. Need to count lockers to make sure there are an appropriate number. f.
Grand stairway is too narrow. Six feet wide. Could go to 7 – 7-1/2 feet. Don’t go too wide or you have to put a rail in the middle.

g.
Student bullpen too big. Need outer office. Charles expressed his other needs to Shawn. h.
Moving student senate office for windows. Moving president and vice presidents office and switch with one meeting room if possible. i.
Need to get alcohol policy to Tim Luttrell.
28.
Third Floor a.
Media room will go to 2 nd and meeting rooms to third floor. b.
Removed stage from ballroom. c.
Alumni Room added an exit. d.
Additional seating in lounge area. e.
Three egress stairways go up to 4 th floor. The one by The Cabin has a geothermal unit so won’t be quite all the way up. f.
Watch angle by stairway and conference room. Tight corner. g.
Request for design team to widen hallway by the Alumni Room. h.
Request for addition of lounge type of room before the women’s bathroom. Design Team will try to incorporate. i.
Is there a problem with bathroom doors swinging out? Put in pushbutton access.
28.
Fourth Floor a.
Some things have changed on forth floor. Storage space will be about 3000 square feet. b.
Ray explained where the utilities and mechanical items would go on fourth floor. c.
Need corridor from the freight elevator to the far east side of the building.
29.
Will not have tornado area.
30.
Will look at fresh air intake areas to make sure they don’t conflict with loading dock space or exhaust fans.
31.
There are options for adding on. Need to analyze growth. Doesn’t appear there will be a huge amount of growth in future. Part of master plan.
32.
At the next meeting the design team will bring samples of materials and different elevation views.
Metal roof. Red brick. Ground floor level will have a different color in the recess. Question on putting brick on base of floor for baseboard heating. Have had problems with glazing going down to the floor.
33.
Ray Maggi showed views of the model and explained what type of brick will be used and where it will be used. Showed canopy on south east side of building which would be combination of aluminum and fake wood. Showed more canopy in front of building and then on second floor terraces. Stone patterning on first floor.
34.
Pattering on glass. Some is darker blue than others. No operating windows.
35.
Showed the view from the nursing building. Changing the back door so it doesn’t look so much like an entrance as it is an exit only is being looked at.
36.
Change pattern on staircases and use smaller windows.
37.
Explanation of how the stone, glass and wood ties together and how it patterns together.
38.
The stone on the fireplace was discussed. There are other options besides the metal panels. The committee would like to see other options.
39.
Need to go over layouts and pick out general floor materials.
40.
Susan Harrison brought samples of cherry wood with different oils to see the variations in color. Wood windows are not practical. The design team will bring samples of finishes for the windows on the inside.
Dress up windows in ballroom.

41.
David Hatton expressed concern the project may be over budget and some value engineering could be required.
42.
Meeting adjourned.