Part 1 (PART 2) PLEASE INDICATE ______________________________________________________________ REPORT OF THE SUPPORTING PEOPLE ACCOUNTABLE OFFICER ______________________________________________________________ TITLE: TO THE LEAD MEMBER FOR CUSTOMER AND SUPPORT SERVICES DATE: 29th SEPTEMBER 2008 _____________________________________________________________ RECOMMENDATIONS: The Lead Member for Customer and Support Services is recommended to:1) Approve the awarding of a Supporting People contract to the value of £86k per annum for the Retail Trust to provide Housing related support services at Shelmerdine Gardens, an extra care housing scheme for older people. ______________________________________________________________ EXECUTIVE SUMMARY: The Retail Trust are in the process of spending £9 million to develop an extra care housing scheme for older people with links to the retail trade at Sheltering Gardens in Claremont, which is due to open in December 2009. Residents at the scheme will be offered housing related support services to assist them in living independently. A steering group made up of representatives from the City Council and the Retail Trust have recommended that this service be integrated with overall management of the scheme and is delivered by the Retail Trust. The Supporting People Commissioning Body agreed this on 30th June 2008. Approval is required to allow Council Standing Orders to be by-passed, and to offer the Retail Trust a contract for the delivery of housing related support services for three years at a value of £86k p.a. This contract will be monitored continuously, through the Supporting People contract monitoring process. _________________________________________________________ BACKGROUND DOCUMENTS: Report to Supporting People Commissioning Body 30th June 2008. _____________________________________________________________ ASSESSMENT OF RISK: Medium – failure to allow the Retail Trust to manage Shelmerdine Gardens and deliver the housing related support may result in additional pressure on Community Health & Social Care funding. ______________________________________________________________ SOURCE OF FUNDING: Supporting People Grant. ______________________________________________________________ 1 LEGAL IMPLICATIONS: Advice has been obtained from the Assistant Director of Procurement, who has confirmed that offering a contract direct to the Retail Trust would be positive practice. _____________________________________________________________ FINANCIAL IMPLICATIONS; Cost of delivering the support service will be met from within existing Supporting People grant. _____________________________________________________________ COMMUNICATION IMPLICATIONS: Marketing of the extra care scheme of Shelmerdine Gardens will be undertaken by the Retail Trust and published within the Supporting People service directory. VALUE FOR MONEY IMPLICATIONS: The contract offered to the Retail Trust has been judged to offer value for money and will be regularly monitored against cost and quality criteria, as described within Supporting People contracting processes. CLIENT IMPLICATIONS: Not applicable PROPERTY: Shelmerdine Gardens is being re-developed by the Retail Trust, who will take responsibility for all repairing obligations at the properties. ______________________________________________________________ HUMAN RESOURCES: Not applicable ______________________________________________________________ CONTACT OFFICER: Jean Rollinson, Assistant Director Community Housing – Supporting People Accountable Officer. 0161 922 8701 ______________________________________________________________ WARD(S) TO WHICH REPORT RELATE(S): Shelmerdine Gardens is situated in the Claremont Ward. ______________________________________________________________ KEY COUNCIL POLICIES: Development of Shelmerdine Gardens meets priorities contained within the Supporting People Strategy and the Well Being Strategy for Older People in Salford 2 DETAILS: 1. Background 1.1. Shelmerdine Gardens is an extra care housing scheme being developed by the Retail Trust on Cholmondeley Road, Salford. 1.2. The Retail Trust is a charitable organisation, whose aim is to provide support to people who have worked in the retail trade. They currently provide extra care accommodation in a number of locations within England including Derby and London. 1.3. Over the past twelve months they have invested £9 million into developing Shelmerdine Gardens into an extra care housing scheme for older people who have links to the retail trade. The development of the scheme meets key priorities contained within the Supporting People Strategy and the Well Being Strategy for Older People and will complement existing extra care provision within the city. 1.4. The Retail Trust operate a model of directly providing management of their extra care housing schemes and delivering housing related support, whilst care to residents is delivered by a third party across their extra care schemes. 1.5. To adopt this model at Shelmerdine Gardens will require a Supporting People contract of £86k p.a. to be granted to the Retail Trust, which the Lead Member of Customer and Support Services is asked to approve. 2. Detail 2.1 In November 2007, the Supporting People Commissioning Body approved the funding for housing related support services at Shelmerdine Gardens, an extra care housing scheme due to open in December 2008 by the Retail Trust. Estimated funding at the time was £78k per year and approval was given on the understanding that detailed discussions should take place with the Retail Trust on how the project would be managed. These discussions have taken place through a steering group made up of staff from the Retail Trust and Salford City Council representatives from Supporting People, Housing Connections Partnership and Community Health and Social Care. 2.2 One of the tasks of the steering group was to develop the model for managing the service and providing care and support to residents of the scheme. 2.3 The Retail Trust recommended a model whereby they would provide management and housing related support within the project and a separate provider be commissioned to provide care. This being a model they adopt in all their extra care schemes. 2.4 The Steering Group visited a number of schemes managed by the Retail Trust and are satisfied that this is a positive model and one which should be adopted at Shelmerdine Gardens. 2.5 As a result of this, reports were presented to the Supporting People Core Strategy Group and Commissioning Body on 30th June 2008, who approved this course of action. 3 2.6 Procurement advice was sought from the Assistant Director of Procurement who agreed it would be appropriate to bypass Supporting People and council standing orders on procurement and offer the Supporting People contract direct to the Retail Trust for the following reasons: The Retail Trust has invested £9 million in developing Shelmerdine Gardens and it is appropriate for them to wish to manage the scheme. The model of support has been approved as being best practice by the steering group. There is a risk that the Retail Trust would not work in partnership with the City Council if they could not deliver integrated management and support at Shelmerdine Gardens. As the full re-development of Shelmerdine Gardens will be phased in over two years, there is the ability to pilot this model of service delivery during this time period. 2.7 Negotiations with the Retail Trust have shown the Supporting People contract value will be £86k p.a. commending in December 2008, with an initial contract length to be for three years. 2.8 Monitoring of the contract against quality and value for money will be undertaken by the Supporting People team. 3. CONCLUSION 3.1 Lead Member of Customer and Support Services is asked to approve the awarding of a Supporting People contract for the delivery of housing related support services at Shelmerdine Gardens, to the Retail Trust, without the need for tendering. 4