Part 1
ITEM NO.
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REPORT OF THE STRATEGIC DIRECTOR FOR SUSTAINABLE REGENERATION
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TO THE LEAD MEMBER FOR PLANNING ON 7 SEPTEMBER 2010
AND TO THE LEAD MEMBER FOR CUSTOMER AND SUPPORT SERVICES ON
13 SEPTEMBER 2010
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TITLE: WEST SALFORD MICRO-ASPHALT CONTRACT (PHASE 36 HIGHWAY
INVESTMENT PROGRAMME)
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RECOMMENDATION: That Lead Member for Planning notes:
1. The appointment of the alternative Contractor, Kiely Brothers to undertake West
Salford Micro-Asphalt Contract (Phase 36 Highway Investment Programme).
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EXECUTIVE SUMMARY:
To notes the decision that Kiely’s are offered the contract to undertake the Salford
Micro Asphalt Contract (Phase 36 Highway Investment Programme) in light of the
failure by Ringway to honour their tender.
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BACKGROUND DOCUMENTS: None
(Available for public inspection)
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KEY DECISION:
YES this scheme is part of the Highway Investment Programme,
which is already included on the forward plan.
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DETAILS:
At his meeting on 17th August 2010, lead Member for Planning approved tenders for
Highway Investment Programme (Phase 36)- West Salford Division, Micro Asphalt surface
treatment.
The original Lead Member Report made recommendation that Ringway were
awarded the contract on the grounds that overall they submitted the lowest tender.
At a very late stage the successful tenderer indicated that they would not be
prepared to proceed. This put the implementation of Phase 36 (West Division) at
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risk, as a failure to commence this close to the winter period would prospectively
mean that there would be not start this side of Christmas, and potentially not until
early spring.
The next unsuccessful tenderer was able to do the work, but only on the basis that a
decision was made very quickly to proceed with that contractor, or he would move
men and equipment to other work in the region. The second tenderer's price, based
on assessment was £445.24 more than that approved by Lead Member, and
therefore only marginally more expensive. In the best interests of the City Council,
and under sections (J(a)(1) - authority to accept tenders and J(a)(5) - authority to
authorise, in urgent cases, any action necessary to protect the City Council’s
interests) of the City Council's constitution, a decision was made by officers to
proceed with Kiely Brothers and on the basis of their tender.
This report is thus explaining to lead member the action that has had to be taken and
the powers used to take that action.
One issue that was of concern was that Kiely Brothers provided a cost for a
strengthening membrane that was of an unsuitable design. However, since the
tenders were returned, the streets that required a strengthening membrane have
received patching works instead. There was no longer a concern over the use of the
membrane, as it was no longer needed.
.
The tender comparison is shown in the Table:
Description
Micro-asphalt
Ironwork
adjustment
Total
Ringway Cost
(£)
188,528.50
74,418.13
Kiely Brothers
Cost (£)
174,790.00
88,601.87
262,946.63
263,391.87
For clarity, the above figures do not include the Urban Vision overheads.
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KEY COUNCIL POLICIES: Connecting People to Opportunities; Local Transport
Plan.
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EQUALITY IMPACT ASSESSMENT AND IMPLICATIONS: Better roads should be
helpful not only to the private car-user, but also to cyclists, bus-operators and users,
to pedestrians, those using wheelchairs and parents using pushchairs.
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ASSESSMENT OF RISK:
Medium - The implementation of the works that will be funded through these monies
will contribute to reducing the cost of third party accident claims within the City of
Salford. However, the implementation of the works will improve the condition of part
of the highway network and should be welcomed by the public who have been
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concerned about the condition of some roads, especially after the damage caused to
them by the sustained severe weather over the winter period
_
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SOURCE OF FUNDING: Approved Highways budgets
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LEGAL IMPLICATIONS Supplied by Provided by Richard Lester, Outstationed
Locum Solicitor, ext 2129, on 5th August 2010. As noted, these works of
maintenance should reduce the risk of claims arising out of the condition of the
highway. As the works will inevitably involve interference with the highway, care
must be taken, as usual, to safeguard highway users. Temporary traffic regulation
orders, and observance of relevant statutory procedure, may be required in some
cases.
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FINANCIAL IMPLICATIONS Supplied by IMPLICATIONS Supplied by Frank O’Brien
Ext 2585
The estimated spend to date is in the region of £19.5M. This leaves £2.5m of this
particular budget available from 2009/10. The costs of the schemes outlined in this
report will be funded from the approved Highways Investment Capital Programme for
2010-11.
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OTHER DIRECTORATES CONSULTED: The Highway Investment Programme was
submitted to each Directorate in 2005 for consultation. Appropriate consultations
have taken place in relation to the preparation of the 2110/11 highways budgets
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CONTACT OFFICER: Richard Goodwin
TEL. NO. 4019
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WARD(S) TO WHICH REPORT RELATE(S): Barton, Cadishead, Eccles, Irlam, Little
Hulton, Walkden North, Walkden South, Winton, Worsley
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