Part 1 (Open to the public)
ITEM NO.7
REPORT OF THE LEAD MEMBER FOR STRATEGIC DIRECTOR OF CUSTOMER AND
SUPPORT SERVICES
TO THE LEAD MEMBER FOR CUSTOMER AND SUPPORT SERVICES
ON Tuesday, 26 June, 2007
TITLE : Association of Greater Manchester Authorities (AGMA)Procurement Group contract for
the supply and delivery of liquid fuels for the period 1 August 2007 to 31 July 2010 (with the
option to extend to 31 July 2011).
RECOMMENDATIONS :
The Lead Member is requested to :- approve the contract award to GB Oils t/a Carlton Fuels for the supply and delivery of Ultra
Low Sulphur Petrol (ULSP), Ultra Low Sulphur Diesel (ULSD) and Bio Diesel to the following
AGMA authorities :- Oldham MBC, (provisionally) Manchester City Council, Salford City
Council, Stockport MBC, Tameside MBC, Trafford MBC, also Greater Manchester Police
and Blackpool BC at a total anticipated expenditure of £26,095,926.73 over the initial three
year period and £34,802,173.23 over a potential four year period. (The tender
documentation included a statement which reserves the right of Salford City Council to
discuss with the successful contractor, the possibility of one or more North West public
sector organisations latching onto this contract arrangement).
- authorise the City Solicitor to prepare contract award documents as soon as possible;
- delegate authority to the Strategic Director of Customer and Support Services or his
appointed representative to negotiate an optional twelve month extension to the contract,
dependant on the agreement of the participating authorities, performance and continued
cost competitiveness of the contractor.
EXECUTIVE SUMMARY :
This contract now encapsulates the existing contracts for ULSP and ULSD which were
awarded under the name of LAPP (now superseded by the AGMA Procurement Group) in
February 2004 for a maximum period of 3 years.
Circumstances (see Decision reasons), necessitated extending current contract
arrangements to 31 July 2007, to enable Corporate Procurement to comply with the
tendering timescales laid down by the EU Consolidated Public Sector Directive 2004/18/EC.
BACKGROUND DOCUMENTS :
(Available for public inspection)
OJEU advertisement
Tender receipt schedule
Tender summary schedules
N2 Check Financial mReport
Authority recommendations by e-mail
ASSESSMENT OF RISK:
Award recommendations have been received electronically from participating authorities in
order to justify the content of this notice and to ensure compliance with audit trail requirements
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SOURCE OF FUNDING:
Revenue budgets
COMMENTS OF THE STRATEGIC DIRECTOR OF CUSTOMER AND SUPPORT SERVICES
(or his representative):
1. LEGAL IMPLICATIONS
Provided by :None
2. FINANCIAL IMPLICATIONS
Provided by :N2Check report
obtained on GB Oils - this confirmed the company's stated turnover for 2005/6 of £245
million.
3. ICT STEERING GROUP IMPLICATIONS
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Provided by:Not applicable
PROPERTY (if applicable):
Not applicable
HUMAN RESOURCES (if applicable):
Not applicable
CONTACT OFFICER :
Terry Harrisson
KEY DECISION :
Yes
WARD(S) TO WHICH REPORT RELATE(S):
ALL WARDS
KEY COUNCIL POLICIES:
Best Value; Procurement Policies; Transport Strategy;
DETAILS (Continued Overleaf)
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