Part 2 (Closed to
the public)
ITEM NO.
REPORT OF THE DIRECTOR OF CORPORATE SERVICES
To the: Lead Member - Corporate Services
On:
Thursday, 11 September, 2003
TITLE: Contract for the Transportation of Furniture and Equipment for the period 1st
October 2003 to 30th September 2005 with an option to extend for a further 12
months.
RECOMMENDATIONS:
The Lead Member for Corporate Services is requested to approve the award of the
above contract to the following companies:- Aztec Freight & Removals, Swinton
Removal Services [SRS] and Pickfords Business Ltd.
Authorise the Head of Law & Administration to prepare contract documentation as
soon as possible.
Delegate authority to the Director of Corporate Services or his appointed
representative to negotiate an optional twelve month extension to the contract,
dependent on the agreeement of Directorates and Schools and the satisfactory
performance of the contractors.
EXECUTIVE SUMMARY:
The contract is necessary to provide a flexible approach to varying needs of furniture
and equipment transportation throughout the City Council including schools and
NPHL Salford Property Shop.
BACKGROUND DOCUMENTS:
OJEU Advertisement
Tender Receipt Form
Tender Documentation
Tender Analysis
Contract Feedback Forms
References
Financial Statements
ASSESSMENT OF RISK:
In order to provide a flexible and comprehensive service it was agreed that the
preferred option would be to award the contract to 3 companies
THE SOURCE OF FUNDING IS:
Individual Schools Budgets, Directorates and NPHL Revenue Budgets
LEGAL ADVICE OBTAINED:
None
FINANCIAL ADVICE OBTAINED:
Equifax Reports and Accountancy clarification
CONTACT OFFICER:
Terry Harrisson
WARD(S) TO WHICH REPORT RELATES:
Not Applicable
KEY COUNCIL POLICIES:
Best Value; Procurement Policies;
DETAILS:
See attached note