PART 1
ITEM NO.
(OPEN TO THE PUBLIC)
_____________________________________________________________________________________
REPORT OF THE STRATEGIC DIRECTOR ENVIRONMENT
_____________________________________________________________________________________
TO THE LEAD MEMBER FOR ENVIRONMENT
ON 22nd JANUARY 2007
_____________________________________________________________________________________
TITLE: OPEN SPACE IMPROVEMENTS – ROSEHILL, SWINTON
_____________________________________________________________________________________
RECOMMENDATIONS:
That the following quotations be accepted:
£ 55,577.50 - received from Urban Vision with regard to the undertaking of fencing, access and lighting
improvement works.
£ 6,498 – received from Env. Services Grounds Maintenance DSO for soft landscaping and arboricultural
works
_____________________________________________________________________________________
EXECUTIVE SUMMARY:
_____________________________________________________________________________________
BACKGROUND DOCUMENTS: (available for public inspection)
Detailed plans/drawings of the improvements
_____________________________________________________________________________________
ASSESSMENT OF RISK:
Low
_____________________________________________________________________________________
THE SOURCE OF FUNDING IS:
2006-7 Approved Capital Programme (S106 commuted sum from planning ref: 36927)
COMMENTS OF THE STRATEGIC DIRECTOR OF CUSTOMER AND SUPPORT SERVICES (or his
representative):
1.
LEGAL IMPLICATIONS:
Provided by: Pauline Lewis - the council has agreed to
exclusively purchase its requirement for Landscape and Streetlighting Works from Urban Vision.
Urban Vision is to be offered the work on the basis of first refusal
2.
FINANCIAL IMPLICATIONS:
Provided by: Karen Masheder
3.
ICT STEERING GROUP IMPLICATIONS
Provided by: n/a
PROPERTY (if applicable): n/a
HUMAN RESOURCES (if applicable): n/a
_____________________________________________________________________________________
CONTACT OFFICER: Alan Rowley. Tel: 909 6500
_____________________________________________________________________________________
WARD(S) TO WHICH REPORT RELATE(S)
Swinton North
_____________________________________________________________________________________
KEY COUNCIL POLICIES:
Budget Monitoring
Community Strategy
Cultural Strategy
Environmental Strategy
Equalities
Health
Planning Strategy
Procurement Policies
Regeneration
_____________________________________________________________________________________
DETAILS:
Further to the receipt of a commuted sum of £ 126,000, via the Section 106 agreement associated with
planning ref: 36927 – former Bridgewater Mill, Carlisle Street and the expenditure of £23,228 by Urban
Vision Highways to “make up Little Moss Lane/Devon St to adoptable standard,” the City Council has
approved a budget for Open Space improvements at Rosehill, Swinton.
This project is to develop a poor quality area of open space into a useable area of open space for the local
neighbourhood. The proposed improvements have been agreed with the Wyndham Residents Association
and Swinton Neighbourhood Mgt Team. The site is a previous budget-cut site that has become extensively
overgrown. As a result it is intimidating and is now used for fly-tipping, anti-social behaviour and as a shortcut by quad-bikes to the “Moss”.
The proposals are to
 prune back the overgrown trees, hedges and vegetation and install 2 new streetlights
 erect a high quality knee-rail fence, railings and motorcycle barriers
 install 2 new footpaths
 maintain and manage the site as a valuable area of open space
In accordance with Paragraph 20.1(b) of Section 7, Part 4 of Contractual Standing Orders and Rethinking
Construction (the approved method of procuring construction works) the Council has received quotations to
the total of £ 55,577.50 from Urban Vision with regard to the undertaking of fencing, access and lighting
improvement works. Although a budget cut site Rosehill remains within the existing contract for Grounds
Maintenance and therefore a price of £ 6,498 has been obtained from Env. Services Grounds Maintenance
DSO for soft landscaping works.
Upon completion of the capital works it is proposed that the remaining balance of the S106 commuted sum
is used to provide a maintenance budget for the next 10 years. A price of £ 29,823.27 has been obtained
from Env. Services Grounds Maintenance and a price of £ 2000 from Urban Vision Streetlighting.
It is anticipated that these works will assist the Council in seeking a long term solution to the incidents of
environmental crime and anti-social behaviour experienced by the local residents whilst bringing about an
improvement to a neglected area of open space.
_____________________________________________________________________________________
TENDER APPROVAL - PROFORMA
For use in seeking the approval of the Lead Member for Customer and Support Services to proceed
with a capital proposal
REPORT TO LEAD MEMBER FOR CUSTOMER AND SUPPORT SERVICES
Title of Scheme : Open Space Improvement Rosehill, Swinton
Recommendations (please append report to Lead Member for Directorate only if preferred)
Approval is given to proceed with the above
Scheme Details (please append report to Lead Member for Directorate only if preferred)
Please see attached report
Tender Details (please append report to Lead Member for Directorate only if preferred)
Please see attached report
Estimated - Start Date :
Jan 2007
Estimated - End Date : March 2007
FINANCIAL DETAILS
Breakdown of Scheme Cost :
05/06
£000‘s
06/07
£000‘s
Contract (Urban Vision)
Other Capital Works (Env. Services)
Contingency
Fees (Env. Services Project Design and
Management)
Other
56
6
2
Total Cost
64
08/09
£000‘s
Later
£000‘s
Total
£000‘s
7
56
6
2
7
7
71
2006/07 only - Phasing of Capital Expenditure (£000‘s)
Apr
May
0
June
0
July
0
Aug
0
Sept
0
Oct
0
Nov
Dec
0
0
Jan
0
Feb
Mar
0
64
Note : The monthly cash flow above should be consistent with the contract start and end dates
shown above and should allow for normal time lapses which will occur between work being
done, claimed for, certified and paid, as well as retentions. Please consult your Capital
Accountant if you need assistance with this or any other part of this proforma.
Is Scheme In The Current Approved Capital Programme ?
Funding Identified :
05/06
£000‘s
Supported Borrowing
Unsupported Borrowing (see note 1)
Grant (Specify)
Capital Receipts (S106 commuted sum)
Other (Specify) Approved Capital
Programme
Total
Yes / No
06/07
£000‘s
07/08
£000‘s
Later
£000‘s
Total
£000‘s
103
103
103
103
Other Financial Implications
Decision Lead Member Customer and Support Services
Approved/Not Approved