Part 1 (Open to the public)
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REPORT OF THE STRATEGIC DIRECTOR OF HOUSING AND PLANNING
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TO THE LEAD MEMBER FOR HOUSING
ON 1st March 2007
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TITLE: Housing General Fund Budget monitoring report to 31st January 2007
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RECOMMENDATIONS: That the lead member for Housing notes the position of the
Housing General Fund as at the 31st January 2007.
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EXECUTIVE SUMMARY: This report details the current position for the 2006/07
Housing General Fund Budget.
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BACKGROUND DOCUMENTS: (Available for public inspection)
Budget Control File
Financial Information from SAP
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ASSESSMENT OF RISK: Failure to monitor the Budget and instigate appropriate
actions based on findings can lead to significant over/underspends in 2006/07 that
will affect the financial health of the City Council.
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SOURCE OF FUNDING: Not applicable as the report is commenting on the financial
position of the Housing General Fund.
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LEGAL IMPLICATIONS: Not required for this report.
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COMMUNICATION IMPLICATIONS: Not required for this report.
PROPERTY: Not required for this report.
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HUMAN RESOURCES: Not required for this report.
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CONTACT OFFICER:
Simon Ashworth
(0161 922 8793)
simon.ashworth@salford.gov.uk
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WARD(S) TO WHICH REPORT RELATE(S): All
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KEY COUNCIL POLICIES: City Council Revenue Budget 2006/07
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DETAILS: (Continued Overleaf)
1
Housing General Fund Budget 2006/07
1.1 This report identifies the position of the Housing General Fund
(HGF) for the year to the 31st January. A summary of staffing
costs for Housing and Planning is listed in Appendix 1, any other
income and expenditure for each cost centre is listed in Appendix
2.
1.2 Monitoring – A revenue-monitoring meeting is held on the second
Friday of each month, where the current and projected position for
the revenue budget is discussed.
This meeting is chaired by the Accountancy team and attended by
each budget holder. The discussions and agreed actions from the
meeting inform this monthly report to Lead Member.
1.3 Salaries Budget
a) Agency Staff – Expenditure on agency staff was £32,293 in
January, this is an increase in expenditure from the previous
month. The increase in expenditure is due to the need to provide
cover for staff vacancies on front line services in the
Homelessness and Housing Advice Service.
b) It is important that managers employing temporary employees via
an employment agency are aware that any expenditure on agency
staff outside of the budget provision must be offset by related
under spends against their salaries budget.
c) Options Delivery Team - There is a significant underspend due
to staff vacancies, this will be offset by a corresponding reduction
in the amount to be recharged to the Stock Options budget in the
HRA.
1.4 Housing Senior Management Team – Expenditure on the 360°
appraisal and one to one coaching of the senior management team,
the costs of the associated team-building event and the costs of the
Housing Services Big Day Out has caused the Senior Management
team to exceed its budget for the period.
1.5 Admin and Facilities Team – A reduction in the level of income
received for the administration of the Disabled Facilities Grant (when
compared to the expected level of income based on the size of this
years programme) has caused the Admin and Facilities Team to
show an adverse variance.
1.6 Housing Advice and Support Service- Short Term
Accommodation and Prevention – The low level of bed and
breakfast costs reported in earlier Housing General Fund monitoring
reports has continued into the period to the end of January. However,
during the period to the 15th February there were 7 families and 10
singles housed in temporary accommodation.
The unpredictable nature of homeless services provision, and the
high unit cost of bed and breakfast accommodation, necessitates that
close monitoring of expenditure is maintained throughout the
remainder of the 2006/07 financial year.
1.7 HIA – There is currently an adverse variation against this budget due
to the low take up of loan facilities.
1.8 Supporting People Programme – A separate monitoring report for
the Supporting People programme will be provided to Housing Lead
Member.
2
Conclusion
2.1 It is anticipated that with ongoing monitoring of the Divisions
expenditure, that Housing General Fund expenditure will remain
within the agreed budget.
2.2 It should be remembered that should budgets on non-staff costs be
exceeded then these would have to be managed through any
underspends on salaries.
3
Recommendations
3.1 That the Lead Member for Housing notes the position of the Housing
General Fund as at the 31st January 2007.
Housing and Planning Staff Costs
Appendix 1
Adverse (A)
Annual Budget
Chief Officers
Directorate Snr Management Team
Housing Division
Housing Management Team
Market Renewal Team A
Market Renewal Team B
Market Support
Strategy & Partnering
Options Delivery Team
Homelessness - Operational
Petrie court HPU
Belmont HPU
Projects Team
Home Improvements Agency
Development Team
Supporting People
Business Support & Partnerships
Admin and Facilities Management
Performance Team
Planning and Development Client
Transportation
Corporate Property
Spatial Planning
Planning Regeneration
School Crossing Patrol
Staff Total
Agency Staff
Housing Management Team
Market Renewal Team A
Market Renewal Team B
Options Delivery Team
Homelessness - Operational
Petrie court HPU
Belmont HPU
Supporting People
Home Improvements Agency
Projects Team
Admin and Facilities Management
Agency Total
Staffing Grand Total
£
288,299
£
Budget to date
£
Spend to date
£
223,107
£
Variation Favourable (F)
£
231,273
£
8,166
£
495,980
490,740
387,534
764,151
479,773
1,015,746
502,553
176,791
202,825
255,522
95,336
369,973
313,266
5,550,190
398,081
384,008
328,650
619,867
390,820
818,662
411,794
134,938
153,239
206,488
77,034
299,642
251,737
4,474,960
367,249
375,584
320,576
614,775
376,324
759,538
393,247
123,990
147,637
199,704
72,997
279,026
229,062
4,259,709
-30,832
-8,424
-8,074
-5,092
-14,496
-59,124
-18,547
-10,948
-5,602
-6,784
-4,037
-20,616
-22,675
-215,251
F
F
F
F
F
F
F
F
F
F
F
F
F
F
643,804
211,106
854,910
515,896
175,993
691,889
510,031
180,919
690,950
-5,865
4,926
-939
F
A
F
75,800
118,260
844,400
435,400
219,900
1,693,760
8,053,986
56,850
88,695
633,300
326,550
164,925
1,270,320
6,437,169
57,081
88,656
625,194
322,371
165,671
1,258,973
6,209,632
231
-39
-8,106
-4,179
746
-11,347
-227,537
A
F
F
F
A
F
F
Annual Budget
Budget to date
Spend to date
Variation
£
£
£
£
40,000
15,000
0
0
36,500
65,000
40,000
0
10,000
0
35,000
30,000
12,500
0
0
30,416
54,167
33,333
0
7,500
0
30,000
42,991
12,242
373
377
43,612
68,140
25,859
176
8,738
3,161
35,019
12,991
-258
373
377
13,196
13,973
-7,474
176
1,238
3,161
5,019
A
F
A
A
A
A
F
A
A
A
A
241,500
197,916
240,688
42,772
A
8,583,785
6,858,192
6,681,592
-176,600
F
Housing Supplies, Services and Income
Team
Annual Budget
£
Housing General Fund staffing C/F
Housing Management Team
Market Renewal Team A
Market Renewal Team B
Market Support
Strategy & Partnering
Options Delivery Team
Tenant Participation
Admin and Facilities Management
Performance Team
Housing Strategy Sub-total
Homelessness - Operational
Homelessness - Short term
Accommodation
Homelessness - Prevention
Petrie court HPU
Belmont HPU
Asylum Seekers
Projects Team
Home Improvements Agency
Development Team
Community Housing Sub-total
Rent Allowances
Discretionary Rent Rebates
Housing Benefit
Rent Rebates
Central Recharge
Supporting People - Administration
Supporting People - Programme
OTHER Sub-total
Appendix 2
Budget to date
Spend to date
£
Variation
£
£
6,855,547
5,436,114
5,263,392
-172,721
F
43,180
38,575
36,175
49,525
63,550
11,644
37,050
134,030
26,300
440,029
36,900
35,396
30,146
48,107
54,700
9,703
30,875
119,958
21,917
387,702
54,708
35,001
20,800
48,107
42,864
11,103
21,713
129,550
12,253
376,099
17,808
-395
-9,346
0
-11,836
1,400
-9,162
9,592
-9,664
-11,603
A
F
F
A
F
A
F
A
F
F
51,625
39,558
33,496
-6,062
F
370,000
155,000
-250,790
-305,330
0
19,890
-77,000
47,380
10,775
308,333
129,167
-152,808
-180,775
0
15,947
-44,583
40,400
155,239
120,823
101,885
-158,771
-200,080
0
15,409
-38,544
29,910
-95,872
-187,510
-27,282
-5,963
-19,305
0
-538
6,039
-10,490
-251,111
F
F
F
F
-239,560 Monitored by Corporate Services
72,682
0
0
0
1,006,920
0
0
0
-212,767 Monitored by Corporate Services
-291,350
0
0
0
73,625
36,521
46,256
9,735
0 Monitored in dedicated Supporting People report
409,550
36,521
46,256
9,735
F
A
F
F
A
A
Recharge to HMRF
Recharge to HRA
Recharge to Capital
INCOME Sub-total
-1,298,739
-3,122,492
-1,200,000
-5,621,231
0
0
0
0
0
0
0
0
0
0
0
0
Supplies and Services Total
-4,760,877
579,462
326,483
-252,979
F
2,094,670
6,015,576
5,589,875
-425,701
F
HGF - Total